Bill Text: TX SB1119 | 2023-2024 | 88th Legislature | Engrossed
NOTE: There are more recent revisions of this legislation. Read Latest Draft
Bill Title: Relating to studies of buildings and facilities owned, leased, or otherwise occupied by this state.
Spectrum: Partisan Bill (Republican 2-0)
Status: (Engrossed - Dead) 2023-05-23 - Placed on General State Calendar [SB1119 Detail]
Download: Texas-2023-SB1119-Engrossed.html
Bill Title: Relating to studies of buildings and facilities owned, leased, or otherwise occupied by this state.
Spectrum: Partisan Bill (Republican 2-0)
Status: (Engrossed - Dead) 2023-05-23 - Placed on General State Calendar [SB1119 Detail]
Download: Texas-2023-SB1119-Engrossed.html
By: Kolkhorst | S.B. No. 1119 |
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relating to studies of buildings and facilities owned, leased, or | ||
otherwise occupied by this state. | ||
BE IT ENACTED BY THE LEGISLATURE OF THE STATE OF TEXAS: | ||
SECTION 1. Chapter 2165, Government Code, is amended by | ||
adding Subchapter C-1 to read as follows: | ||
SUBCHAPTER C-1. STUDY OF SPACE BY LEGISLATIVE BUDGET BOARD | ||
Sec. 2165.121. DEFINITION. In this subchapter, "state | ||
agency" includes a legislative agency. | ||
Sec. 2165.122. STUDY. Not later than September 1, 2024, and | ||
the September 1 occurring every six years after that date, the | ||
Legislative Budget Board shall study and report to the legislature: | ||
(1) how much money the state is spending on leased | ||
space for state agencies; | ||
(2) the possibilities of moving personnel out of | ||
leased space into existing state-owned space; | ||
(3) any efficiencies or cost savings that may be | ||
achieved by consolidating personnel and resources into existing | ||
state-owned space; | ||
(4) any efficiencies or cost savings that may be | ||
achieved by consolidating personnel and resources into existing | ||
leased space, if no state-owned space is available; | ||
(5) the impact of any consolidation described by | ||
Subdivisions (3) and (4) on the state's insurable assets; and | ||
(6) the potential benefits of maintaining a | ||
comprehensive, regularly updated database of all buildings and | ||
facilities owned, leased, or otherwise occupied by the state. | ||
Sec. 2165.123. IDENTIFICATION OF CONSOLIDATION | ||
OPPORTUNITIES. Based on a report required by Section 2165.122, | ||
each state agency shall identify opportunities for the | ||
consolidation of personnel and resources into space owned by this | ||
state, or if state-owned space is not available, into space leased | ||
by this state. | ||
SECTION 2. (a) In this section, "institution of higher | ||
education" has the meaning assigned by Section 61.003, Education | ||
Code. | ||
(b) The Legislative Budget Board shall conduct an interim | ||
study on the buildings and facilities owned, leased, or otherwise | ||
occupied by this state and develop a statewide strategy to ensure | ||
that the buildings and facilities are adequately utilized. The | ||
Legislative Budget Board may delegate any authority granted to the | ||
board under this section that the board determines necessary to | ||
conduct the interim study under this section. | ||
(c) The Legislative Budget Board shall collect the | ||
information required by this section from each state agency and | ||
institution of higher education that has charge and control of a | ||
building or facility and require each agency and institution to | ||
submit the information to the board by a date prescribed by the | ||
board. The board shall coordinate with the following entities to | ||
collect the information: | ||
(1) the comptroller of public accounts; | ||
(2) the state auditor's office; | ||
(3) the State Office of Risk Management; | ||
(4) the General Land Office; | ||
(5) the Texas Facilities Commission; | ||
(6) the Texas Higher Education Coordinating Board; and | ||
(7) any other state agency. | ||
(d) For each building or facility owned, leased, or | ||
otherwise occupied, solely or in part, by a state agency other than | ||
an institution of higher education, the Legislative Budget Board or | ||
a state agency designated by the board shall obtain the following | ||
information: | ||
(1) the name of the state agency that has charge and | ||
control of the building or facility; | ||
(2) whether the building or facility is owned or | ||
leased, solely or in part, by the state agency, or if not owned or | ||
leased, the arrangement under which the building or facility is | ||
otherwise occupied; | ||
(3) the name or number of the building or facility; | ||
(4) the address and geographic coordinates of the | ||
building or facility; | ||
(5) the number of stories and the total square footage | ||
of the building or facility; | ||
(6) the amount of available square footage in the | ||
building or facility for working personnel, the storage of | ||
resources, or any other useable purpose identified by the agency; | ||
(7) the amount of square footage used in the building | ||
or facility for a purpose described by Subdivision (6) of this | ||
subsection, expressed as a percent of the total square footage; | ||
(8) if the building or facility changed occupants on | ||
or after December 31, 2019: | ||
(A) with respect to a new occupant: | ||
(i) the location formerly occupied; | ||
(ii) the amount of square footage used at | ||
the formerly occupied location; and | ||
(iii) the amount of square footage used at | ||
the building or facility; and | ||
(B) with respect to a former occupant: | ||
(i) the location to which the former | ||
occupant moved; | ||
(ii) the amount of square footage formerly | ||
used at the building or facility; and | ||
(iii) the amount of square footage used at | ||
the newly occupied location; | ||
(9) a description of the continuity of government | ||
operation plans to conduct business in alternate sites in the event | ||
of a disaster or other emergency; and | ||
(10) the average monthly utility expenses for the | ||
building or facility during the previous 12 months. | ||
(e) The Legislative Budget Board or a state agency | ||
designated by the board shall collect the real property data of an | ||
institution of higher education from the Texas Higher Education | ||
Coordinating Board, as the data is reported to that board, | ||
including, for each building or facility owned, leased, or | ||
otherwise occupied by the institution: | ||
(1) the name of the institution that has charge and | ||
control of the building or facility, including the number assigned | ||
to the institution by the Federal Interagency Committee on | ||
Education; | ||
(2) whether the building or facility is owned or | ||
leased, solely or in part, by the institution, or if not owned or | ||
leased, the arrangement under which the building or facility is | ||
otherwise occupied; | ||
(3) the name or number of the building or facility; | ||
(4) the address and geographic coordinates of the | ||
building or facility; | ||
(5) the number of stories and the total square footage | ||
of the building or facility; | ||
(6) the amount of available square footage in the | ||
building or facility for working personnel, the storage of | ||
resources, or any other useable purpose identified by the | ||
institution; | ||
(7) the amount of square footage used in the building | ||
or facility for a purpose described by Subdivision (6) of this | ||
subsection, expressed as a percent of the total square footage; | ||
(8) if the building or facility changed occupants on | ||
or after December 31, 2019: | ||
(A) with respect to a new occupant: | ||
(i) the location formerly occupied; | ||
(ii) the amount of square footage used at | ||
the formerly occupied location; and | ||
(iii) the amount of square footage used at | ||
the building or facility; and | ||
(B) with respect to a former occupant: | ||
(i) the location to which the former | ||
occupant moved; | ||
(ii) the amount of square footage formerly | ||
used at the building or facility; and | ||
(iii) the amount of square footage used at | ||
the newly occupied location; | ||
(9) a description of the continuity of government | ||
operation plans to conduct business in alternate sites in the event | ||
of a disaster or other emergency; and | ||
(10) the average monthly utility expenses for the | ||
building or facility during the previous 12 months. | ||
(f) On request by the Legislative Budget Board, the Texas | ||
Facilities Commission shall provide clarifying information under | ||
Subsections (d) and (e) of this section, including information on | ||
buildings that house multiple state agencies and other related | ||
matters. The Texas Facilities Commission shall provide the | ||
information to the Legislative Budget Board by the date prescribed | ||
by the board. | ||
(g) On request by the Texas Facilities Commission or the | ||
State Office of Risk Management, a state agency shall provide the | ||
agency's telework policies to the entity requesting the | ||
information. The Texas Facilities Commission and the State Office | ||
of Risk Management shall coordinate to reduce duplication of | ||
efforts. | ||
(h) Not later than June 1, 2024, the Legislative Budget | ||
Board or a state agency designated by the board shall consolidate | ||
the information collected under Subsections (d), (e), and (f) of | ||
this section and enter the information into a single database | ||
accessible by a member of the legislature or the member's designee | ||
or the executive head of a state agency or institution of higher | ||
education or the executive head's designee. | ||
(i) The Legislative Budget Board shall conduct the study | ||
required by Subsection (b) of this section and report the board's | ||
findings and recommendations to the legislature not later than | ||
September 1, 2024. The report must include a statewide strategy | ||
that will ensure all property owned, leased, or otherwise occupied | ||
by the state is adequately utilized. | ||
(j) The Legislative Budget Board, State Office of Risk | ||
Management, and Texas Facilities Commission shall produce maps | ||
identifying the locations of the buildings and facilities owned, | ||
leased, or otherwise occupied by state agencies and institutions of | ||
higher education across this state. | ||
(k) The information collected and produced under this | ||
section is excepted from disclosure under Sections 552.021 and | ||
552.156, Government Code, and Sections 412.0128 and 412.054, Labor | ||
Code. | ||
(l) The Legislative Budget Board may consolidate the study | ||
and report required by this section with any report required of the | ||
board by law regarding the allocation and use of space by state | ||
agencies. | ||
(m) Based on the report required by this section, each | ||
state agency shall identify opportunities for the consolidation of | ||
personnel and resources into space owned by this state, or if | ||
state-owned space is not available, into space leased by this | ||
state. | ||
(n) This section expires September 1, 2025. | ||
SECTION 3. Based on information collected and published by | ||
the Legislative Budget Board as described by this Act or any | ||
findings or recommendations by an entity conducting a study under | ||
this Act, each state agency shall identify opportunities for the | ||
consolidation of personnel and resources into space owned by this | ||
state, or if state-owned space is not available, into space leased | ||
by this state. | ||
SECTION 4. This Act takes effect immediately if it receives | ||
a vote of two-thirds of all the members elected to each house, as | ||
provided by Section 39, Article III, Texas Constitution. If this | ||
Act does not receive the vote necessary for immediate effect, this | ||
Act takes effect September 1, 2023. |