Bill Text: IA HF2538 | 2023-2024 | 90th General Assembly | Introduced
NOTE: There are more recent revisions of this legislation. Read Latest Draft
Bill Title: A bill for an act relating to state agency strategic planning and data collection. (Formerly HSB 648.) Effective date: 07/01/2024.
Spectrum: Committee Bill
Status: (Passed) 2024-04-19 - Signed by Governor. H.J. 927. [HF2538 Detail]
Download: Iowa-2023-HF2538-Introduced.html
Bill Title: A bill for an act relating to state agency strategic planning and data collection. (Formerly HSB 648.) Effective date: 07/01/2024.
Spectrum: Committee Bill
Status: (Passed) 2024-04-19 - Signed by Governor. H.J. 927. [HF2538 Detail]
Download: Iowa-2023-HF2538-Introduced.html
House
File
2538
-
Introduced
HOUSE
FILE
2538
BY
COMMITTEE
ON
STATE
GOVERNMENT
(SUCCESSOR
TO
HSB
648)
A
BILL
FOR
An
Act
relating
to
state
agency
strategic
planning
and
data
1
collection.
2
BE
IT
ENACTED
BY
THE
GENERAL
ASSEMBLY
OF
THE
STATE
OF
IOWA:
3
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5388HV
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2538
Section
1.
Section
8.22,
subsection
4,
Code
2024,
is
amended
1
to
read
as
follows:
2
4.
Part
IV
——
Strategic
plan.
Part
IV
shall
include
an
3
explanation
that
correlates
the
budget
with
the
enterprise
4
strategic
plan
adopted
priorities
established
pursuant
to
5
section
8E.204
8E.205
.
The
budget
shall
provide
an
explanation
6
of
appropriations
recommended
for
the
administration
and
7
maintenance
of
an
agency
as
defined
in
section
8E.103
with
8
the
general
evaluation
of
the
agency
in
meeting
enterprise
9
strategic
goals
priorities
,
including
identifying
goals
that
10
require
legislation.
11
Sec.
2.
Section
8.23,
subsection
1,
paragraph
b,
Code
2024,
12
is
amended
to
read
as
follows:
13
b.
The
budget
estimates
for
an
agency
as
defined
in
14
section
8E.103
shall
be
based
on
achieving
goals
contained
15
in
the
enterprise
strategic
plan
priorities
and
the
agency’s
16
strategic
plan
as
provided
for
in
chapter
8E
.
The
estimates
17
shall
be
accompanied
by
a
description
of
the
measurable
and
18
other
results
to
be
achieved
by
the
agency.
Performance
19
measures
shall
be
based
on
the
goals
developed
pursuant
to
20
sections
8E.204,
8E.205
,
8E.206
,
and
8E.208
.
The
estimates
21
shall
be
accompanied
by
an
explanation
of
the
manner
in
which
22
appropriations
requested
for
the
administration
and
maintenance
23
of
the
agency
meet
goals
contained
in
the
enterprise
strategic
24
plan
priorities
and
the
agency’s
strategic
plan,
including
25
identifying
goals
that
require
legislation.
26
Sec.
3.
Section
8.35A,
subsection
5,
Code
2024,
is
amended
27
to
read
as
follows:
28
5.
The
department
shall
transmit
the
enterprise
strategic
29
plan
priorities
and
related
information
and
an
agency
shall
30
transmit
its
agency
strategic
plan,
performance
report,
31
and
related
information
as
required
by
chapter
8E
to
the
32
legislative
services
agency.
33
Sec.
4.
Section
8E.103,
Code
2024,
is
amended
by
striking
34
the
section
and
inserting
in
lieu
thereof
the
following:
35
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8E.103
Definitions.
1
As
used
in
this
chapter,
unless
the
context
otherwise
2
requires:
3
1.
“Agency”
means
all
departments
or
boards
within
the
4
executive
branch,
excluding
agencies
associated
with
elected
5
officials.
6
2.
“Department”
means
the
department
of
management.
7
Sec.
5.
Section
8E.104,
Code
2024,
is
amended
to
read
as
8
follows:
9
8E.104
Administration.
10
The
department
shall
oversee
the
administration
of
this
11
chapter
in
cooperation
with
agencies
as
provided
in
this
12
chapter
.
The
department
and
shall
adopt
rules
,
guidance,
and
13
guidelines
as
necessary
in
order
to
administer
this
chapter
.
14
However,
the
state
board
of
regents
shall
oversee
and
implement
15
the
provisions
of
this
chapter
for
institutions
governed
under
16
chapter
262.
For
purposes
of
this
chapter,
where
records
and
17
data
are
specifically
required
to
support
enterprise-wide
18
initiatives,
planning
or
policy
development,
cross-agency
19
collaboration,
or
performance
or
risk
assessments,
each
agency
20
shall
share
records
or
data
with
the
department
notwithstanding
21
any
other
provision
of
law
restricting
or
limiting
such
22
sharing.
To
the
extent
records
obtained
by
the
department
23
pursuant
to
this
chapter
are
otherwise
confidential
under
24
law,
the
department
shall
maintain
the
confidentiality
of
the
25
records
and
shall
only
release
statistical
information
derived
26
from
the
records,
and
shall
be
subject
to
the
same
penalties
as
27
the
lawful
custodian
of
the
information,
records,
or
data
for
28
unlawful
dissemination
of
the
information,
records,
or
data.
29
Sec.
6.
Section
8E.201,
Code
2024,
is
amended
to
read
as
30
follows:
31
8E.201
Agency
duties
and
powers.
32
Each
agency
shall
administer
the
application
of
this
chapter
33
to
the
agency
in
cooperation
with
the
department.
Each
agency
34
shall
measure
and
monitor
operations
and
progress
toward
35
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achieving
goals
which
relate
to
programs
administered
by
the
1
agency
pursuant
to
the
enterprise
strategic
plan
priorities
,
2
the
agency
strategic
plan,
and
the
agency
performance
3
operational
plan.
4
Sec.
7.
Section
8E.202,
Code
2024,
is
amended
by
striking
5
the
section
and
inserting
in
lieu
thereof
the
following:
6
8E.202
Access.
7
The
department
and
each
agency
shall
provide
for
the
widest
8
possible
dissemination
of
and
access
to
agency
strategic
plans,
9
agency
operational
plans,
data,
and
reports,
while
assuring
10
adequate
protections
are
in
place
to
safeguard
sensitive
11
and
confidential
information
and
data.
This
section
does
12
not
require
the
department
or
an
agency
to
publicly
release
13
information
which
is
classified
as
a
confidential
record
under
14
law.
15
Sec.
8.
Section
8E.204,
Code
2024,
is
amended
to
read
as
16
follows:
17
8E.204
Adoption
and
revision
of
an
enterprise
strategic
plan
18
and
agency
Agency
strategic
plans.
19
1.
The
department,
in
consultation
with
agencies,
shall
20
adopt
an
enterprise
strategic
plan.
Each
agency
shall
adopt
21
an
agency
strategic
plan
aligned
with
the
enterprise
strategic
22
plan
priorities
where
possible.
Plans
must
follow
a
format
23
and
include
elements
as
determined
by
the
department
in
24
consultation
with
agencies.
The
purposes
of
agency
strategic
25
plans
are
to
promote
long-term
and
broad
thinking,
focus
on
26
results
for
Iowans,
and
facilitate
implementation
of
enterprise
27
priorities
.
28
2.
The
department
or
an
Each
agency
shall
adopt
and
29
revise
a
strategic
plan
which
includes
input
from
customers
30
and
stakeholders
following
an
opportunity
for
broad
public
31
participation
in
strategic
planning.
The
department
or
an
32
agency
developing
or
revising
a
strategic
plan
shall
include
33
input
from
state
employees,
including
written
and
oral
34
comments.
Upon
adoption
of
the
enterprise
strategic
plan
by
35
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the
department,
the
plan
shall
be
disseminated
to
each
agency
1
and
made
available
to
all
state
employees.
Upon
adoption
of
2
the
agency’s
strategic
plan,
the
agency
shall
provide
the
3
department
with
a
copy
of
the
agency
strategic
plan
and
make
4
the
strategic
plan
available
to
all
agency
employees.
The
5
enterprise
strategic
plan
and
all
All
agency
strategic
plans
6
shall
be
available
to
the
public.
7
3.
The
department
and
agencies
shall
annually
review
8
the
enterprise
strategic
plan.
An
agency
shall
conduct
an
9
annual
review
of
its
agency
strategic
plan.
Revisions
in
the
10
strategic
plan
may
be
prompted
by
a
reexamination
of
enterprise
11
or
agency
priorities
or
the
need
to
redirect
state
resources
12
based
on
new
circumstances,
including
events
or
trends.
13
Sec.
9.
Section
8E.205,
Code
2024,
is
amended
by
striking
14
the
section
and
inserting
in
lieu
thereof
the
following:
15
8E.205
Enterprise
priorities.
16
The
enterprise
priorities,
as
established
annually
by
the
17
governor,
shall
serve
as
a
launch
point
for
developing
and
18
updating
agency
strategic
plans
and
identifying
the
major
areas
19
of
focus
in
achieving
the
governor’s
vision
for
the
state
of
20
Iowa.
21
Sec.
10.
Section
8E.207,
Code
2024,
is
amended
by
striking
22
the
section
and
inserting
in
lieu
thereof
the
following:
23
8E.207
Agency
operational
plans.
24
Each
agency
shall
develop
a
plan
to
guide
its
day-to-day
25
operations.
The
plan
must
outline
the
agency’s
organizational
26
structure,
the
general
duties
of
its
organizational
subunits,
27
and
metrics
and
measures
used
to
monitor
operations,
as
well
as
28
highlight
initiatives
and
targets
related
to
agency
strategic
29
plan
goals
or
other
improvement
goals.
Agencies
shall
update
30
operational
plans
annually.
31
Sec.
11.
Section
8E.208,
Code
2024,
is
amended
to
read
as
32
follows:
33
8E.208
Performance
Metrics
and
measures
,
performance
targets,
34
and
performance
data
.
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1.
The
department,
in
consultation
with
agencies,
shall
1
establish
guidelines
that
will
be
used
to
create
performance
2
measures,
performance
targets,
and
data
sources
for
each
agency
3
and
each
agency’s
functions.
Each
agency
shall
identify,
4
collect,
and
maintain
data
for
metrics
and
measures
critical
to
5
monitoring
and
assessing
the
performance
of
their
operations.
6
2.
Performance
measurement
Measurement
is
essential
to
7
monitoring
operations
and
ensuring
adequate
accountability
8
over
public
resources
and
the
exchange
of
public
resources
9
for
desirable
and
acceptable
public
benefits
.
Performance
10
measurement
must
include
an
assessment
of
whether
agencies
11
Each
agency
shall
have
adequate
control
procedures
in
place,
12
and
be
able
to
assess
whether
those
control
procedures
are
13
operating
effectively,
to
determine
that
agencies
are
receiving
14
or
providing
services
of
adequate
quality,
public
resources
are
15
being
used
effectively
and
efficiently,
and
public
resources
16
are
being
used
for
appropriate
and
meaningful
activities.
17
Sec.
12.
Section
8E.209,
Code
2024,
is
amended
by
striking
18
the
section
and
inserting
in
lieu
thereof
the
following:
19
8E.209
Records
and
data.
20
Each
agency
is
responsible
for
classifying
records
and
data
21
to
facilitate
safeguarding
its
own
information
and
making
that
22
information
available
to
appropriate
audiences.
The
department
23
may
review
any
records
and
data
an
agency
collects,
creates,
24
and
maintains
for
purposes
of
monitoring
their
operations
and
25
assessing
performance.
Upon
the
department’s
request,
an
26
agency
shall
provide
the
department
with
and
routinely
update
27
such
records
and
data
that
support
enterprise-wide
initiatives,
28
planning
or
policy
development,
cross-agency
collaboration,
or
29
performance
or
risk
assessments.
Data
must
be
as
granular
as
30
possible
and
include
key
dates
and
characteristics
critical
to
31
monitoring
and
assessing
performance
and
facilitating
insights.
32
Each
agency
shall
provide
data
in
a
format
required
by
the
33
department
and
update
the
data
on
a
schedule
appropriate
for
34
the
data.
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Sec.
13.
Section
8E.210,
Code
2024,
is
amended
to
read
as
1
follows:
2
8E.210
Reporting
requirements
.
3
1.
Each
agency
shall
prepare
an
annual
performance
report
4
stating
the
agency’s
reports
highlighting
progress
in
meeting
5
performance
targets
and
achieving
its
goals
consistent
with
6
the
enterprise
strategic
plan,
based
on
measures
and
targets
7
outlined
in
its
agency
strategic
plan
,
and
its
performance
8
operational
plan
using
data
.
An
annual
performance
report
9
shall
include
a
description
of
how
the
agency
has
reallocated
10
human
and
material
resources
in
the
previous
fiscal
year.
11
The
department,
in
conjunction
with
agencies,
shall
develop
12
guidelines
for
annual
performance
reports,
including
but
not
13
limited
to
a
reporting
schedule.
An
agency
may
incorporate
its
14
annual
performance
report
into
another
report
that
the
agency
15
is
required
to
submit
to
the
department.
16
2.
The
annual
performance
reporting
Reporting
required
17
under
this
section
shall
be
used
to
improve
performance,
18
improve
strategic
planning
and
policy
decision
making,
better
19
allocate
human
and
material
resources,
recognize
superior
20
performance,
and
inform
Iowans
about
their
return
from
21
investment
in
state
government.
22
Sec.
14.
REPEAL.
Sections
8E.105,
8E.203,
and
8E.206,
Code
23
2024,
are
repealed.
24
EXPLANATION
25
The
inclusion
of
this
explanation
does
not
constitute
agreement
with
26
the
explanation’s
substance
by
the
members
of
the
general
assembly.
27
This
bill
authorizes
the
department
of
management
(DOM)
to
28
create
guidance
and
guidelines
to
administer
the
accountable
29
government
Act
(Code
chapter
8E).
30
The
bill
requires
agencies
to
share
records
and
data
with
31
DOM
as
necessary
for
enterprise-wide
initiatives,
planning
32
or
policy
development,
cross-agency
collaboration,
and
33
performance
or
risk
assessments.
DOM
must
maintain
the
34
confidentiality
of
records
shared
by
an
agency
and
is
subject
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to
the
same
penalties
as
the
lawful
custodian
for
the
unlawful
1
dissemination
of
the
information,
records,
or
data.
2
The
bill
replaces
the
term
“enterprise
strategic
plan”
3
with
“enterprise
priorities”
and
replaces
the
term
“agency
4
performance
plan”
with
“agency
operational
plan”.
5
The
bill
strikes
the
requirement
that
DOM
provide
employees
6
and
the
public
a
way
to
give
input
on
DOM
and
agency
strategic
7
plans,
strikes
DOM’s
obligation
to
adopt,
develop,
revise,
8
and
disseminate
a
strategic
plan,
and
strikes
DOM’s
and
9
the
agencies’
obligation
to
review
the
enterprise
strategic
10
plan.
The
bill
also
strikes
the
requirement
that
an
agency
11
align
individual
performance
instruments
with
the
agency’s
12
operational
plan.
13
The
bill
strikes
DOM’s
obligation
to
establish
guidelines
14
for
performance
measures,
performance
targets,
and
data
15
sources
for
each
agency
and
each
agency’s
functions
and
instead
16
requires
each
agency
to
identify,
collect,
and
maintain
data
17
necessary
for
monitoring
and
assessing
their
operations.
18
The
bill
eliminates
DOM’s
obligation
to
consult
with
the
19
legislative
services
agency,
the
auditor
of
state,
and
agencies
20
when
establishing
and
implementing
a
system
of
periodic
21
performance
audits.
The
bill
also
eliminates
DOM’s
obligation
22
to
provide
for
an
analysis
of
the
performance
data’s
integrity
23
and
validity
in
conjunction
with
the
legislative
services
24
agency
and
the
auditor
of
state.
Instead,
the
bill
requires
25
each
agency
to
safeguard
its
own
records
and
data
and
provide
26
DOM
with
data
and
records
upon
DOM’s
request.
The
bill
also
27
requires
an
agency
to
routinely
update
the
data
and
records
to
28
allow
for
DOM
to
monitor
the
agency’s
performance.
29
The
bill
strikes
the
requirement
that
each
agency
annually
30
submit
a
report
to
DOM
that
assesses
progress
in
the
agency’s
31
goals.
32
The
bill
repeals
the
requirement
that
DOM
conduct
an
33
evaluation
of
and
report
on
the
effectiveness
of
its
strategic
34
planning
by
January
2006.
35
-7-
LSB
5388HV
(3)
90
sc/ns
7/
8