Bill Text: TX SB255 | 2017-2018 | 85th Legislature | Engrossed
NOTE: There are more recent revisions of this legislation. Read Latest Draft
Bill Title: Relating to contracts with and training for governmental entities and vendors, including purchasing and contract management training; authorizing fees.
Spectrum: Bipartisan Bill
Status: (Passed) 2017-06-09 - Effective on 9/1/17 [SB255 Detail]
Download: Texas-2017-SB255-Engrossed.html
Bill Title: Relating to contracts with and training for governmental entities and vendors, including purchasing and contract management training; authorizing fees.
Spectrum: Bipartisan Bill
Status: (Passed) 2017-06-09 - Effective on 9/1/17 [SB255 Detail]
Download: Texas-2017-SB255-Engrossed.html
By: Zaffirini | S.B. No. 255 |
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relating to training for governmental entities and vendors, | ||
including purchasing and contract management training; authorizing | ||
fees. | ||
BE IT ENACTED BY THE LEGISLATURE OF THE STATE OF TEXAS: | ||
SECTION 1. Section 656.047, Government Code, is amended by | ||
adding Subsection (c) to read as follows: | ||
(c) A state agency that spends more than $5,000 in a state | ||
fiscal year for a training or education program for any individual | ||
administrator or employee shall, not later than August 31 of that | ||
year, submit to the Legislative Budget Board a report including: | ||
(1) a list of the administrators and employees | ||
participating in a training or education program; | ||
(2) the amount spent on each administrator or | ||
employee; and | ||
(3) the certification earned by each administrator or | ||
employee through the training or education program. | ||
SECTION 2. Subchapter C, Chapter 656, Government Code, is | ||
amended by adding Sections 656.054 and 656.055 to read as follows: | ||
Sec. 656.054. PURCHASING AND CONTRACT MANAGEMENT TRAINING | ||
BY COMPTROLLER. (a) The comptroller shall develop training | ||
programs provided by the comptroller under this subchapter to meet | ||
the needs of state agencies. | ||
(b) Each year a state agency shall estimate the number of | ||
employees requiring purchasing or contract management training and | ||
report the anticipated training needs of the state agency to the | ||
comptroller in the manner and form prescribed by the comptroller. | ||
(c) On an annual basis the comptroller shall assess the | ||
number of employees requiring purchasing or contract management | ||
training and shall maintain a regular schedule of classes to | ||
accommodate that number. | ||
(d) The comptroller may use staff or contract with private | ||
or public entities, including state agencies, to conduct the | ||
training. | ||
(e) The comptroller may assess a fee for a training program, | ||
including continuing education and certification, in an amount | ||
sufficient to recover the costs incurred by the comptroller to | ||
provide the training program under this subchapter. | ||
Sec. 656.055. PURCHASING AND CONTRACT MANAGEMENT TRAINING | ||
BY AGENCY. (a) A state agency, in consultation with the | ||
comptroller, may develop agency-specific purchasing and contract | ||
management training programs to be administered by the agency to | ||
the agency's employees instead of or as a supplement to training | ||
programs developed by the comptroller under this subchapter. | ||
(b) An employee who participates in an agency-specific | ||
training program under this section remains subject to any other | ||
applicable certification requirements established for training | ||
programs under this subchapter, including written or oral | ||
examinations administered by the comptroller. | ||
SECTION 3. Sections 2054.057, 2155.078, 2262.053, and | ||
2262.0535, Government Code, are transferred to Subchapter C, | ||
Chapter 656, Government Code, redesignated as Sections 656.050, | ||
656.051, 656.052, and 656.053, Government Code, and amended to read | ||
as follows: | ||
Sec. 656.050 [ |
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FOR PURCHASES OF INFORMATION RESOURCES TECHNOLOGIES. (a) In this | ||
section: | ||
(1) "Department" means the Department of Information | ||
Resources. | ||
(2) "Information resources technologies" has the | ||
meaning assigned by Section 2054.003. | ||
(a-1) The department, with the cooperation of the | ||
comptroller and other appropriate state agencies, shall develop and | ||
implement a program to train state agency personnel in effectively | ||
negotiating contracts for the purchase of information resources | ||
technologies. | ||
(b) The department shall make the training available to | ||
state agency personnel who are directly or indirectly involved in | ||
contract negotiations, such as senior or operational management, | ||
purchasers, users of the purchased technologies, and personnel with | ||
relevant technical, legal, or financial knowledge. State agency | ||
personnel directly involved in contract negotiations for the | ||
purchase of information resources technologies shall complete the | ||
training developed by the department. | ||
(c) The department shall include in the training: | ||
(1) information on developing a structured purchasing | ||
method that meets an agency's needs; | ||
(2) information drawn from the state's previous | ||
procurement experience about what is or is not advantageous for the | ||
state; | ||
(3) the perspective of state agencies with oversight | ||
responsibilities related to the state's procurement of information | ||
resources technologies; [ |
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(4) information on how to use contracts entered into | ||
by the department under Section 2157.068; and | ||
(5) other information that the department considers to | ||
be useful. | ||
(d) The department may use its own staff or contract with | ||
private entities or other state agencies to conduct the training. | ||
Sec. 656.051 [ |
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STATE AGENCY PURCHASING PERSONNEL AND VENDORS. (a) The | ||
comptroller [ |
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training, continuing education, and certification for state agency | ||
purchasing personnel. The training and continuing education for | ||
state agency purchasing personnel must include ethics training. | ||
The comptroller [ |
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training to vendors on a cost recovery basis. The comptroller | ||
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(b) [ |
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certification required under Subsection (a) must include: | ||
(1) training on the selection of an appropriate | ||
procurement method by project type; and | ||
(2) training conducted by the Department of | ||
Information Resources on purchasing technologies. | ||
(c) [ |
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agency purchasing personnel, including agencies exempted from the | ||
purchasing authority of the comptroller [ |
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the training and continuing education to the extent required by the | ||
comptroller [ |
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who is required to receive the training may not participate in | ||
purchases by the employing agency unless the employee has received | ||
the required training or received equivalent training from a | ||
national association recognized by the comptroller [ |
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(d) The comptroller [ |
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continuing education, and certification under this section to | ||
purchasing personnel employed by a political subdivision or other | ||
public entity of the state. Political subdivision purchasing | ||
personnel may receive, but are not required to receive, the | ||
training, continuing education, or certification provided under | ||
this section. [ |
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(e) [ |
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(1) [ |
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(2) [ |
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decisions; | ||
(3) negotiation methods; | ||
(4) writing specifications; | ||
(5) the criteria for determining which product or | ||
service offers the best value for the state; | ||
(6) developing evaluation criteria; | ||
(7) formal and informal bidding methods; | ||
(8) complex negotiations;[ |
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(9) [ |
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that the comptroller [ |
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(f) [ |
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circumstances under which a state agency may delegate to a | ||
certified purchaser signature purchasing authority to approve | ||
purchase orders. | ||
(g) [ |
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reasonable number of hours of continuing education to maintain [ |
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certification [ |
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attendance at equivalent certification training recognized by the | ||
comptroller [ |
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hours. Maintenance of [ |
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renewal or another reasonable renewal period comparable to | ||
nationally recognized certification requirements. The comptroller | ||
shall adopt rules to monitor compliance with this subsection. | ||
(h) The comptroller shall certify a state agency employee as | ||
a state agency purchaser when the employee has: | ||
(1) completed the training required by this section or | ||
as prescribed by rule; and | ||
(2) passed a written examination. | ||
(i) [ |
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Section 51.9335, Education Code, applies or to an institution to | ||
which Section 73.115, Education Code, applies. | ||
Sec. 656.052 [ |
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CONTRACT MANAGERS. (a) In this section: | ||
(1) "Contract management guide" means the guide | ||
developed under Section 2262.051. | ||
(2) "Contract manager" has the meaning assigned by | ||
Section 2262.001. | ||
(a-1) In coordination with the Department of Information | ||
Resources, state auditor, and Health and Human Services Commission, | ||
the comptroller shall develop a training program for contract | ||
managers. | ||
(b) The training must provide the contract manager with | ||
information regarding how to: | ||
(1) fairly and objectively select and negotiate with | ||
the most qualified contractor; | ||
(2) establish prices that are cost-effective and that | ||
reflect the cost of providing the service; | ||
(3) include provisions in a contract that hold the | ||
contractor accountable for results; | ||
(4) monitor and enforce a contract; | ||
(5) make payments consistent with the contract; | ||
(6) comply with any requirements or goals contained in | ||
the contract management guide; [ |
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(7) use and apply advanced sourcing strategies, | ||
techniques, and tools; | ||
(8) maintain required documentation for contracting | ||
decisions, changes to a contract, and problems with a contract; | ||
(9) create a risk evaluation and mitigation strategy; | ||
(10) create a plan for potential problems with the | ||
contract; | ||
(11) develop an accurate and comprehensive statement | ||
of work; and | ||
(12) complete the contract and evaluate performance | ||
under the contract. | ||
(c) Each state agency shall ensure that the agency's | ||
contract managers complete the training developed under this | ||
section. | ||
(d) The comptroller shall administer training under this | ||
section and may assess a fee for the training in an amount | ||
sufficient to recover the comptroller's costs under this section. | ||
(e) The comptroller shall certify contract managers who | ||
have completed the contract management training required under this | ||
section. | ||
(f) A state agency may develop qualified contract manager | ||
training to supplement the training required under this section. | ||
The comptroller may incorporate the training developed by the | ||
agency into the training program under this section. | ||
(g) The comptroller shall adapt the training required under | ||
this section and administer an abbreviated training program meeting | ||
the relevant training requirements under this section for state | ||
agency employees, other than contract managers, with contract | ||
management duties. | ||
(h) This section does not apply to an institution of higher | ||
education as defined by Section 61.003, Education Code. | ||
Sec. 656.053 [ |
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(a) In this section, "state agency" has the meaning assigned by | ||
Section 2056.001. | ||
(a-1) The comptroller shall adapt the program developed | ||
under Section 656.052 [ |
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for training the members of the governing bodies of state agencies. | ||
The training may be provided together with other required training | ||
for members of state agency governing bodies. | ||
(b) All members of the governing body of a state agency | ||
shall complete at least one course of the training provided under | ||
this section. This subsection does not apply to a state agency that | ||
does not enter into any contracts. | ||
(c) The comptroller may assess a fee for the training | ||
provided under this section in an amount sufficient to recover the | ||
comptroller's costs under this section. | ||
SECTION 4. Section 2056.002(b), Government Code, is amended | ||
to read as follows: | ||
(b) The Legislative Budget Board and the governor's office | ||
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the elements required to be included in each agency's strategic | ||
plan. Unless modified by the Legislative Budget Board and the | ||
governor's office [ |
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include: | ||
(1) a statement of the mission and goals of the state | ||
agency; | ||
(2) a description of the indicators developed under | ||
this chapter and used to measure the output and outcome of the | ||
agency; | ||
(3) identification of the groups of people served by | ||
the agency, including those having service priorities, or other | ||
service measures established by law, and estimates of changes in | ||
those groups expected during the term of the plan; | ||
(4) an analysis of the use of the agency's resources to | ||
meet the agency's needs, including future needs, and an estimate of | ||
additional resources that may be necessary to meet future needs; | ||
(5) an analysis of expected changes in the services | ||
provided by the agency because of changes in state or federal law; | ||
(6) a description of the means and strategies for | ||
meeting the agency's needs, including future needs, and achieving | ||
the goals established under Section 2056.006 for each area of state | ||
government for which the agency provides services; | ||
(7) a description of the capital improvement needs of | ||
the agency during the term of the plan and a statement, if | ||
appropriate, of the priority of those needs; | ||
(8) identification of each geographic region of this | ||
state, including the Texas-Louisiana border region and the | ||
Texas-Mexico border region, served by the agency, and if | ||
appropriate the agency's means and strategies for serving each | ||
region; | ||
(9) a description of the training of the agency's | ||
contract managers under Section 656.052 [ |
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(10) an analysis of the agency's expected expenditures | ||
that relate to federally owned or operated military installations | ||
or facilities, or communities where a federally owned or operated | ||
military installation or facility is located; | ||
(11) an analysis of the strategic use of information | ||
resources as provided by the instructions prepared under Section | ||
2054.095; and | ||
(12) other information that may be required. | ||
SECTION 5. Section 2262.101(a), Government Code, is amended | ||
to read as follows: | ||
(a) The Contract Advisory Team is created to assist state | ||
agencies in improving contract management practices by: | ||
(1) reviewing and making recommendations on the | ||
solicitation documents and contract documents for contracts of | ||
state agencies that have a value of at least $10 million; | ||
(2) reviewing any findings or recommendations made by | ||
the state auditor, including those made under Section 2262.052(b), | ||
regarding a state agency's compliance with the contract management | ||
guide; | ||
(3) providing recommendations to the comptroller | ||
regarding: | ||
(A) the development of the contract management | ||
guide; and | ||
(B) the training under Section 656.052 | ||
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(4) providing recommendations and assistance to state | ||
agency personnel throughout the contract management process; | ||
(5) coordinating and consulting with the quality | ||
assurance team established under Section 2054.158 on all contracts | ||
relating to a major information resources project; | ||
(6) developing and recommending policies and | ||
procedures to improve state agency contract management practices; | ||
(7) developing and recommending procedures to improve | ||
state agency contracting practices by including consideration for | ||
best value; and | ||
(8) creating and periodically performing a risk | ||
assessment to determine the appropriate level of management and | ||
oversight of contracts by state agencies. | ||
SECTION 6. (a) Not later than February 1, 2018, the | ||
comptroller of public accounts shall adopt rules to implement | ||
Section 656.051, Government Code, as transferred, redesignated, | ||
and amended by this Act. | ||
(b) Section 656.051, Government Code, as transferred, | ||
redesignated, and amended by this Act, applies only to an | ||
application for certification under that section that is submitted | ||
on or after March 1, 2018. An application submitted before that | ||
date is governed by the law in effect immediately before the | ||
effective date of this Act, and the former law is continued in | ||
effect for that purpose. | ||
SECTION 7. This Act takes effect September 1, 2017. |