Bill Text: NJ S838 | 2010-2011 | Regular Session | Introduced
Bill Title: Establishes one permanent seat on State Records Committee for Chief Technology Officer and one annually rotating seat for county clerk and municipal clerk.
Spectrum: Partisan Bill (Democrat 1-0)
Status: (Engrossed - Dead) 2010-03-22 - Received in the Assembly, Referred to Assembly State Government Committee [S838 Detail]
Download: New_Jersey-2010-S838-Introduced.html
Sponsored by:
Senator JIM WHELAN
District 2 (Atlantic)
SYNOPSIS
Establishes one permanent seat on State Records Committee for Chief Technology Officer and one annually rotating seat for county clerk and municipal clerk.
CURRENT VERSION OF TEXT
As introduced.
An Act expanding membership of the State Records Committee from five to seven members and amending P.L.1953, c.410.
Be It Enacted by the Senate and General Assembly of the State of New Jersey:
1. Section 6 of P.L.1953, c.410 (C.47:3-20) is amended to read as follows:
No such schedule shall be operative unless approved by the State Records Committee which is hereby established in the [State] Department of [Education] State and which shall consist of the State Treasurer, the Attorney-General, the State Auditor, the Director of the Division of Local Government Services in the Department of [the Treasury] Community Affairs, [and] the [head] Director of the [Bureau] Division of Archives and [History] Records Management in the Department of [Education] State, the Chief Technology Officer of the Office of Information Technology, and a county clerk and a municipal clerk to be appointed by the Governor upon the recommendation of the chair of the State Records Committee each of whom shall serve for one calendar year on a rotating basis with no clerk serving more than 10 years in the aggregate. Each member of the committee may designate in writing [a representative] one or more representatives to act in his place on said committee.
The State Records Committee shall have the powers and duties prescribed for it herein and shall make and promulgate such regulations, not inconsistent with law, as may be necessary to adequately effectuate such powers and duties.
(cf: P.L.1953, c. 410, s. 6)
2. This act shall take effect immediately.
STATEMENT
This bill expands the State Records Committee from its current five members to seven members. Current law provides that the committee, allocated to the Department of State, consists of the State Treasurer, the Attorney-General, the State Auditor, the Director of the Division of Local Government Services in the Department of Community Affairs, and the Director of the Division of Archives and Records Management in the Department of State. Each member may designate in writing one or more representatives to act in his place on the committee.
The bill adds two new members to the committee. The Chief Technology Officer of the Office of Information Technology will serve as a member. In addition, a county clerk and a municipal clerk, to be appointed by the Governor upon the recommendation of the committee chair, will rotate serving on the committee on a calendar year basis. No clerk will be permitted to serve for more than 10 years in the aggregate.
The bill conforms the statute to reflect the current name of the Division of Local Government Services in the Department of Community Affairs, and of the Division of Archives and Records Management in the Department of State, and also to reflect that the State Records Committee is in the Department of State.
With more than 60 percent of all government records now created digitally or digitized from source documents, the Chief Technology Officer's input is vitally important to the State Records Committee in order to provide overall direction, standards, and priorities for the information technology community in the Executive Branch of State government. Much of the State's future investment in information likely will involve electronic records systems and infrastructure for creating, e-filing, e-recording, transmitting, storing and accessing public records.
The addition of a seventh rotating seat for a county and municipal clerk will allow the most important record-keeping officials in county and municipal government to have direct impact on the strategic planning for building and improving the State's infrastructure for electronic records systems. These additions will enable the State Records Committee to increase the economic efficiency and effectiveness of public records management.
