Bill Text: HI SB1509 | 2023 | Regular Session | Amended
Bill Title: Relating To The State Archives.
Spectrum: Partisan Bill (Democrat 1-0)
Status: (Engrossed - Dead) 2023-03-24 - Passed Second Reading as amended in HD 1 and referred to the committee(s) on FIN with none voting aye with reservations; none voting no (0) and Representative(s) Ilagan excused (1). [SB1509 Detail]
Download: Hawaii-2023-SB1509-Amended.html
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THE SENATE |
S.B. NO. |
1509 |
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THIRTY-SECOND LEGISLATURE, 2023 |
S.D. 1 |
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STATE OF HAWAII |
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A BILL FOR AN ACT
RELATING TO THE STATE ARCHIVES.
BE IT ENACTED BY THE LEGISLATURE OF THE STATE OF HAWAII:
SECTION 1. The legislature finds that the
coronavirus disease 2019 (COVID-19) pandemic has greatly disrupted the public's
interest in traveling and ability to travel, resulting in reduced public access
to historical and documentary heritage records.
The legislature further finds that the COVID-19 pandemic led to a
substantial breakdown in the public's ability to conduct research during
limited hours of government operations.
The legislature believes that external conditions, including pandemics,
should not impede anyone's ability to access public records of enduring
value. The legislature recognizes that
these impediments to access demonstrate the need to place more of Hawaii's
unique and irreplaceable documentary heritage records, historic photographic
collections, Hawaiian phonographic music, and audio-video collections online
for unrestricted public access at all times and from anywhere in the
world. With a vast majority of the most
important records of Hawaii's history existing only in paper, phonographic,
photographic, audio-video, and related media formats, it is in the public
interest to digitize these historic documents, phonographic, photographic, and
audio-video media collections to make them accessible through online access.
The
legislature acknowledges that converting fragile paper documents, photographs,
and phonographic and audio-video records into digital formats is a highly
technical, time intensive process.
However, once this process is completed, the benefits that will be
provided to the public are numerous, including increased access to, and
transparency in, the government and a restoration of trust in government.
Accordingly, the purpose of this Act is to establish additional funding sources for, and authorize additional expenditures of moneys in, the state archives preservation and long-term access special fund.
SECTION 2. Section 94-8, Hawaii Revised Statutes, is amended to read as follows:
"[[]§94-8[]] State archives
preservation and long-term access special fund; state archives preservation
fee. (a)
There shall be established in the state treasury the state archives
preservation and long-term access special fund for the preservation of and
long-term access to government records.
(b)
[All] The following shall be deposited into the state archives
preservation and long-term access special fund:
(1) All revenues collected from fees
for services provided by the state archives [shall be deposited in the state
archives preservation and long-term access special fund and];
(2) Legislative appropriations for
special archival projects of unique historic value; and
(3) All interest earned or accrued on
moneys deposited into the state
archives preservation and long-term access special fund.
(c)
Moneys in the state archives preservation and long‑term access
special fund may be expended by the comptroller to carry out the purposes
of this section, including funding for staff positions and for administrative
and operational costs of the program. [All
interest earned or accrued on moneys deposited in the fund shall become part of
the fund.
(c)] (d) In addition to any other fee authorized by
law, a state archives preservation fee of $1 shall be assessed for each
document that is filed or registered by members of the public with a
governmental entity and listed on an authorized records retention and
disposition schedule as permanent. The
preservation fee shall be collected and deposited in the state archives
preservation and long-term access special fund and used to preserve and keep
accessible electronic records of [such] the documents in a usable
state for the good of the public."
SECTION
3. There
is appropriated out of the general revenues of the State of Hawaii the
sum of $ or so much
thereof as may be necessary for fiscal year 2023-2024 and the same sum
or so much thereof as may be necessary for fiscal year 2024-2025 to
be deposited into the state archives preservation and long-term access special
fund.
SECTION
4. There
is appropriated out of the state archives preservation and long-term access
special fund the sum of $ or
so much thereof as may be necessary for fiscal year 2023-2024 and the
same sum or so much thereof as may be necessary for fiscal year 2024-2025 for
the preservation of and long-term access to government records.
The
sums appropriated shall be expended by the department of accounting and general
services for the purposes of this Act.
SECTION 5. Statutory material to be repealed is bracketed and stricken. New statutory material is underscored.
SECTION 6. This Act shall take effect on July 1, 2112.
Report Title:
Department of Accounting and General Services; State Archives Preservation and Long-term Access Special Fund; Appropriation
Description:
Establishes additional funding sources for, and authorizes additional expenditures of moneys in, the state archives preservation and long-term access special fund. Appropriates funds. Effective 7/1/2112. (SD1)
The summary description
of legislation appearing on this page is for informational purposes only and is
not legislation or evidence of legislative intent.
