Bill Text: HI SB1146 | 2015 | Regular Session | Amended
Bill Title: University of Hawaii; Accounting and Financial Management System
Spectrum: Partisan Bill (Democrat 1-0)
Status: (Engrossed - Dead) 2015-04-21 - Received notice of appointment of House conferees (Hse. Com. No. 624). [SB1146 Detail]
Download: Hawaii-2015-SB1146-Amended.html
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THE SENATE |
S.B. NO. |
1146 |
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TWENTY-EIGHTH LEGISLATURE, 2015 |
S.D. 1 |
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STATE OF HAWAII |
H.D. 1 |
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A BILL FOR AN ACT
RELATING TO THE UNIVERSITY OF HAWAII ACCOUNTING AND FINANCIAL MANAGEMENT SYSTEM.
BE IT ENACTED BY THE LEGISLATURE OF THE STATE OF HAWAII:
SECTION 1. The legislature finds that the University of Hawaii has maintained a separate accounting system since 1986, which has been compatible with both Hawaii accounting system requirements and generally accepted accounting principles. The legislature further finds that the University of Hawaii has recently upgraded its accounting system through its participation in the Kuali Financial System consortium, a university-based financial management software that better meets the unique needs of university systems throughout the United States. Since the implementation of the Kuali Financial System, the University of Hawaii continues to provide bi-monthly payroll feeds to the department of accounting and general services, in addition to routine and annual financial reports that are included in the State of Hawaii's Annual Consolidated Financial Statements.
The purpose of this Act is to extend the authority of the University of Hawaii System to maintain a separate accounting and financial management system that is compatible with the State of Hawaii accounting and financial systems.
SECTION 2. Chapter 304A, Hawaii Revised Statutes, is amended by adding a new section to part V, subpart A, to be appropriately designated and to read as follows:
"§304A- Program performance reports; quarterly reports. The board of regents shall submit to the legislature not fewer than sixty days subsequent to the end of each fiscal quarter, a program performance report showing a comparison of actual revenues and expenditures versus budgeted revenues and expenditures. The actual revenues and expenditures shall be reported on the same basis of accounting as that for the university's budget."
SECTION 3. Section 40-1, Hawaii Revised Statutes, is amended by amending subsection (b) to read as follows:
"(b) With respect to the executive
branch, except the University of Hawaii until June 30, [2016,] 2017,
the Hawaii tourism authority, and the department of education until June 30,
2015, the comptroller shall have complete supervision of all accounts. The
comptroller shall preaudit all proposed payments of $10,000 or more to
determine the propriety of expenditures and compliance with executive orders
and rules that may be in effect. When necessary, the comptroller shall withhold
approval of any payment. Whenever approval is withheld, the department or
agency concerned shall be promptly notified. With respect to the University of
Hawaii, the Hawaii tourism authority, and the department of education, the
comptroller shall issue warrants for the release of funds for the operating
costs of the university, the Hawaii tourism authority, or the department of
education, as applicable, in amounts and at times mutually agreed upon by the
governor or director of finance and the university, the Hawaii tourism
authority, or department of education, as applicable; provided that:
(1) The amounts released shall not exceed the allotment ceilings for the respective funding sources of the university's or the department of education's appropriations established by the governor for an allotment period pursuant to section 37-34, or in the case of the Hawaii tourism authority, revenues received by the convention center enterprise special fund and the tourism special fund pursuant to section 237D-6.5; and
(2) The comptroller may issue warrants as an advance from the state treasury to the University of Hawaii, the Hawaii tourism authority, and the department of education to establish a checking account and provide working capital in amounts and at times mutually agreed upon by the governor or director of finance and the University of Hawaii, the Hawaii tourism authority, and the department of education.
The University of Hawaii and the department of education shall preaudit all proposed payments of $10,000 or more and shall preaudit samples of the population of proposed payments of less than $10,000; provided that the sample size comprises at least five per cent of the population, and is of a size that the chief financial officers of the University of Hawaii and the department of education, as applicable, determine appropriate, to determine the propriety of expenditures and compliance with applicable laws, executive orders, and rules. The Hawaii tourism authority shall preaudit all proposed payments to determine the propriety of expenditures and compliance with applicable laws, executive orders, and rules as may be in effect. The University of Hawaii, the Hawaii tourism authority, and the department of education shall make disbursements for operating expenses from the amounts released by the comptroller and maintain records and documents necessary to support those disbursements at times mutually agreed upon by the university president, the executive director of the Hawaii tourism authority, or the superintendent of education, as applicable, and the comptroller; provided that when requested by the university, the Hawaii tourism authority, or department of education, the comptroller shall make all disbursements for the university, the Hawaii tourism authority, or department of education, as applicable, subject to available allotment. Funds released pursuant to this section shall be deposited by the university, the Hawaii tourism authority, or department of education, as applicable, in accordance with the provisions applicable to the director of finance by chapter 38. Except for moneys deposited by the Hawaii tourism authority in the convention center enterprise special fund pursuant to section 201B-8, and in the tourism special fund pursuant to section 201B-11, any interest earned on the deposit of funds released pursuant to this section shall be deposited in the state treasury at the end of each fiscal year."
SECTION 4. Section 40-2, Hawaii Revised Statutes, is amended by amending subsection (a) to read as follows:
"(a) The accounting system installed by
the commission on public accountancy under Act 181, Session Laws of Hawaii
1923, as amended by Act 220, Session Laws of Hawaii 1925, for use in the
offices of the comptroller, director of finance, departmental and agency
services of the State, and the auditors, treasurers, departmental and agency
services of the several counties shall be the accounting and reporting systems
of the State and counties; provided that the University of Hawaii, until June
30, [2016,] 2017, may install a different accounting system that
shall be in conformity with generally accepted accounting principles as applied
to colleges and universities; and provided further that the department of
education, until June 30, 2011, may install a different accounting system that
shall be in conformity to generally accepted accounting principles. The
comptroller shall make such changes and modifications in the accounting system
as shall from time to time appear to be in the best interest of the State and
counties."
SECTION 5. Section 40-4, Hawaii Revised Statutes, is amended to read as follows:
"§40-4 Publication of statements.
The comptroller shall prepare and submit to the governor, immediately following
the close of each fiscal year, a statement of income and expenditure by funds,
showing the principal sources of revenue, the function or purpose for which
expenditures were made, together with a consolidated statement showing similar
information for all funds; also a statement showing the balance in each fund at
the beginning of the fiscal year, plus the receipts, minus the disbursements,
and the balance on hand at the close of the fiscal year after deducting
outstanding warrants and vouchers. The comptroller may request all agencies, the
judiciary, the University of Hawaii until June 30, [2016,] 2017,
the Hawaii tourism authority, the department of education until June 30, 2011,
and the legislature to provide such information as may be required for the
preparation of statements."
SECTION 6. Section 40-6, Hawaii Revised Statutes, is amended to read as follows:
"§40-6 Approval of business and
accounting forms. The comptroller shall determine the forms required to
adequately supply accounting and statistical data for the state government.
The comptroller shall require heads of departments and establishments of the
state government to submit proposed new forms or proposed changes in current
business and accounting forms for review and approval before ordering the same
printed; except that the University of Hawaii until June 30, [2016,] 2017,
the Hawaii tourism authority, and the department of education until June 30,
2011, shall be subject to this requirement only with respect to uniform
business and accounting forms of statewide use in the State's accounting
system. All standard state forms shall be classified, numbered, and
standardized in design, dimensions, color, and grade of paper and recorded in a
catalogue of accounting and statistical forms by the comptroller."
SECTION 7. Section 40-58, Hawaii Revised Statutes, is amended to read as follows:
"§40-58 In favor of assignees. No
assignment of moneys by a person to whom the State is directly indebted shall
be effective unless the assignment is first approved by the comptroller or, in
the case of the University of Hawaii until June 30, [2016,] 2017,
and the department of education until June 30, 2011, by their respective chief
financial officers. The comptroller or the chief financial officers of the
University of Hawaii and the department of education may prescribe the form for
an assignment, and may approve the assignment within a reasonable time period
if, in their respective discretion, the rights or obligations of the State, the
University of Hawaii, or the department of education under any contract or
other undertaking or under any law, rule, or order by a competent authority
will not be prejudiced thereby. Upon approval of the assignment, the
comptroller or the respective chief financial officers of the University of
Hawaii and the department of education shall draw a warrant payable to the
assignee. Except as to contracts encumbered by the comptroller, the University
of Hawaii, or the department of education, each expending agency, upon
notification of the comptroller's approval of an assignment, shall prepare a
claim for payment in accordance with the terms of the assignment."
SECTION 8. Section 40-81, Hawaii Revised Statutes, is amended to read as follows:
"§40-81 Report by agencies receiving
special moneys. All state officers, departments, boards, bureaus,
commissions, or agencies collecting or receiving any moneys not required by law
to be deposited in the state treasury shall report to the comptroller all
receipts and disbursements on account thereof for each quarterly period of the
calendar year not later than the fifteenth day following the end of each
quarterly period on such forms and under such rules as may be prescribed by the
comptroller; provided that with respect to all moneys held outside the state
treasury by the University of Hawaii until June 30, [2016,] 2017,
or the department of education until June 30, 2011, pursuant to the authority
granted to the university and the department of education by this chapter, the
University of Hawaii and the department of education shall report to the
comptroller all transactions for each quarterly period not later than the
fifteenth day following the end of each quarterly period on such forms and
under such rules as may be prescribed by the comptroller."
SECTION 9. Act 58, Session Laws of Hawaii 2004, as amended by section 50 of Act 22, Session Laws of Hawaii 2005, as amended by section 1 of Act 306, Session Laws of Hawaii 2006, as amended by section 12 of Act 5, Special Session Laws of Hawaii 2009, as amended by section 5 of Act 102, Session Laws of Hawaii 2010, is amended by amending section 14 to read as follows:
"SECTION 14. This Act shall take effect upon its approval; provided that:
(1) The amendments made to sections 40-1, 40-4, and 40-6, Hawaii Revised Statutes, by part I of this Act shall not be repealed when those sections are reenacted on June 30, 2006, by section 1 of Act 137, Session Laws of Hawaii 2005;
(2) Sections 3, 4, 5, 6, and 7 of part I shall be repealed on June 30, 2015, and:
(A) Sections 201B-2 and 201B-11, Hawaii Revised Statutes, shall be reenacted in the form in which they read on May 5, 2004; except that the amendments made by Act 5, Special Session Laws of Hawaii 2009, to section 201B-2, Hawaii Revised Statutes, and subsection (c) of section 201B-11, Hawaii Revised Statutes, shall not be repealed; and
(B) Sections 40-1, 40-4, and 40-6, Hawaii
Revised Statutes, shall be reenacted in the form in which they read on [June
30, 1986;] May 5, 2004; and
(3) Section 9 shall take effect on July 1, 2004."
SECTION 10. Act 124, Session Laws of Hawaii 2010, is amended by amending section 15 to read as follows:
"SECTION 15. This Act, upon its approval, shall take effect retroactive to April 30, 2010; provided that:
(1) Part II shall only take effect upon the repeal and reenactment of sections 40-1, 40-4, and 40-6, Hawaii Revised Statutes, on June 30, 2010, pursuant to Act 58, Session Laws of Hawaii 2004, as amended; and
(2) Part III shall only take effect upon the repeal
of paragraph (2)(B) of section 14 of Act 58, Session Laws of Hawaii 2004, as
amended, pursuant to an Act of the 2010 legislature; or in the absence of that
repeal, upon the extension of the June 30, 2010, repeal date in paragraph (2)
of section 14 of Act 58, Session Laws of Hawaii 2004, as amended, pursuant to
an Act of the 2010 legislature[.]; provided further that the
amendments to sections 40-1, 40-4, and 40-6, Hawaii Revised Statutes, by part
III shall not be repealed when those sections are repealed and reenacted
pursuant to section 5 of Act 102, Session Laws of Hawaii 2010."
SECTION 11. Act 161, Session Laws of Hawaii 2010, is amended by amending section 8 to read as follows:
"SECTION 8. This Act, upon its approval, shall take effect retroactive to April 30, 2010; provided that:
(1) Part II shall only take effect upon the repeal and reenactment of section 40-1, Hawaii Revised Statutes, on June 30, 2010, pursuant to Act 58, Session Laws of Hawaii 2004, as amended; and
(2) Part III shall only take effect upon the repeal
of paragraph (2)(B) of section 14 of Act 58, Session Laws of Hawaii 2004, as
amended, pursuant to an Act of the 2010 legislature; or in the absence of that
repeal, upon the extension of the June 30, 2010, repeal date in paragraph (2)
of section 14 of Act 58, Session Laws of Hawaii 2004, as amended, pursuant to
an Act of the 2010 legislature[.]; provided that the amendment to
section 40-1, Hawaii Revised Statutes, by part III shall not be repealed when
that section is repealed and reenacted pursuant to section 5 of Act 102,
Session Laws of Hawaii 2010."
SECTION 12. Statutory material to be repealed is bracketed and stricken. New statutory material is underscored.
SECTION 13. This Act shall take effect on June 29, 2025; provided that the amendments made to sections 40-1(b), 40-4, and 40-6, Hawaii Revised Statutes, shall not be repealed when those sections are repealed and reenacted on June 30, 2015, pursuant to section 5 of Act 102, Session Laws of Hawaii 2010.
Report Title:
University of Hawaii; Accounting and Financial Management System
Description:
Requires the University of Hawaii Board of Regents to submit to the Legislature a program performance report for each fiscal quarter showing a comparison of actual revenues and expenditures versus budgeted revenues and expenditures. Extends the University of Hawaii's authority for independent fiscal management and oversight for one additional year. (SB1146 HD1)
The summary description of legislation appearing on this page is for informational purposes only and is not legislation or evidence of legislative intent.
