Bill Text: VA SB889 | 2013 | Regular Session | Prefiled
Bill Title: Virginia Freedom of Information Act; local school boards to hold electronic communication meetings.
Spectrum: Partisan Bill (Republican 1-0)
Status: (Introduced - Dead) 2013-01-28 - Passed by indefinitely in General Laws and Technology with letter (9-Y 0-N) [SB889 Detail]
Download: Virginia-2013-SB889-Prefiled.html
13101230D Be it enacted by the General Assembly of Virginia: 1. That §2.2-3708 of the Code of Virginia is amended and reenacted as follows: §2.2-3708. Electronic communication meetings; applicability; physical quorum required; notice; report. A. Except as expressly provided in B. Except as provided in subsection D of §2.2-3707.01, state
public bodies and local school
boards may conduct any meeting wherein the public business
is discussed or transacted through electronic communication means, provided (i)
a quorum of the public body is physically assembled at one primary or central
meeting location, (ii) notice of the meeting has been given in accordance with
subsection C, and (iii) the remote locations, from which additional members of
the public body participate through electronic communication means, are open to
the public. All persons attending the meeting at any of the meeting locations
shall be afforded the same opportunity to address the public body as persons
attending the primary or central location. If an authorized public body holds an electronic meeting pursuant to this section, it shall also hold at least one meeting annually where members in attendance at the meeting are physically assembled at one location and where no members participate by electronic communication means. C. Notice of any meetings held pursuant to this section shall be provided at least three working days in advance of the date scheduled for the meeting. The notice shall include the date, time, place, and purpose for the meeting; shall identify the locations for the meeting; and shall include a telephone number that may be used at remote locations to notify the primary or central meeting location of any interruption in the telephonic or video broadcast of the meeting to the remote locations. Any interruption in the telephonic or video broadcast of the meeting shall result in the suspension of action at the meeting until repairs are made and public access restored. D. Agenda packets and, unless exempt, all materials that will be distributed to members of the public body and that have been made available to the staff of the public body in sufficient time for duplication and forwarding to all locations where public access will be provided shall be made available to the public at the time of the meeting. Minutes of all meetings held by electronic communication means shall be recorded as required by § 2.2-3707. Votes taken during any meeting conducted through electronic communication means shall be recorded by name in roll-call fashion and included in the minutes. E. Three working days' notice shall not be required for meetings authorized under this section held in accordance with subsection G or that are continued to address an emergency or to conclude the agenda of the meeting for which proper notice has been given, when the date, time, place, and purpose of the continued meeting are set during the meeting prior to adjournment. Public bodies conducting emergency meetings through electronic communication means shall comply with the provisions of subsection D requiring minutes of the meeting. The nature of the emergency shall be stated in the minutes. F. Any authorized public body that meets by electronic communication means shall make a written report of the following to the Virginia Freedom of Information Advisory Council and the Joint Commission on Technology and Science by December 15 of each year: 1. The total number of electronic communication meetings held that year; 2. The dates and purposes of the meetings; 3. The number of sites for each meeting; 4. The types of electronic communication means by which the meetings were held; 5. The number of participants, including members of the public, at each meeting location; 6. The identity of the members of the public body recorded as absent and those recorded as present at each meeting location; 7. A summary of any public comment received about the electronic communication meetings; and 8. A written summary of the public body's experience using electronic communication meetings, including its logistical and technical experience. G. Any |