Bill Text: NY S00619 | 2023-2024 | General Assembly | Introduced
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Bill Title: Relates to the exercise of powers and duties of the board of elections of the city of New York and its executive management; provides for equal representation among certain employees of the board of elections; relates to qualification and removal of certain employees of the board of elections.
Spectrum: Partisan Bill (Democrat 5-0)
Status: (Engrossed) 2024-05-28 - referred to election law [S00619 Detail]
Download: New_York-2023-S00619-Introduced.html
Bill Title: Relates to the exercise of powers and duties of the board of elections of the city of New York and its executive management; provides for equal representation among certain employees of the board of elections; relates to qualification and removal of certain employees of the board of elections.
Spectrum: Partisan Bill (Democrat 5-0)
Status: (Engrossed) 2024-05-28 - referred to election law [S00619 Detail]
Download: New_York-2023-S00619-Introduced.html
STATE OF NEW YORK ________________________________________________________________________ 619 2023-2024 Regular Sessions IN SENATE January 5, 2023 ___________ Introduced by Sens. KRUEGER, HOYLMAN, MAY, RIVERA -- read twice and ordered printed, and when printed to be committed to the Committee on Elections AN ACT to amend the election law, in relation to the exercise of powers and duties of the board of elections of the city of New York and its executive management The People of the State of New York, represented in Senate and Assem- bly, do enact as follows: 1 Section 1. Notwithstanding any inconsistent provision of law to the 2 contrary, on the effective date of this act the term of each commission- 3 er of the New York City Board of Elections, or any vacant position, 4 shall be deemed expired, and each such commissioner or vacant position 5 shall be replaced with new appointments made pursuant to this section. 6 In the city of New York, the county committee of each major political 7 party shall, within sixty days after the effective date of this act, 8 file a certificate of party recommendation with the clerk of the city 9 council of the city of New York recommending one qualified individual 10 for consideration to serve as a commissioner of elections. The city 11 council shall immediately, or as soon as practicable but no more than 12 thirty days thereafter, hold a public hearing on such recommendations, 13 and provided further, no more than thirty days thereafter confirm two 14 qualified individuals for such positions, who shall succeed those indi- 15 viduals whose terms shall have expired pursuant to this section. 16 § 2. The section heading and subdivision 3 of section 3-200 of the 17 election law, the section heading as amended by chapter 373 of the laws 18 of 1978, are amended to read as follows: 19 Boards of elections; creation, qualifications of commissioners, 20 removal; additional qualifications and training in the city of New York. 21 3. In the city of New York the board shall consist of [ten] two 22 commissioners of election who [shall be registered voters in the county23for which they are appointed and they] shall be appointed by the city EXPLANATION--Matter in italics (underscored) is new; matter in brackets [] is old law to be omitted. LBD02544-01-3S. 619 2 1 council of the city of New York. [Not more than two commissioners shall2be registered voters of the same county] No two commissioners may be 3 residents of the same county or registered voters of the same party. 4 § 3. Subdivisions 2 and 4 of section 3-204 of the election law, subdi- 5 vision 2 as amended by chapter 453 of the laws of 1997, and subdivision 6 4 as amended by chapter 116 of the laws of 2010, are amended to read as 7 follows: 8 2. (a) Party recommendations for election commissioner shall be made 9 by the county committee or by such other committee as the rules of the 10 party may provide, by a majority of the votes cast at a meeting of the 11 members of such committee at which a quorum is present. If at any time a 12 vacancy occurs in the office of any election commissioner other than by 13 expiration of term of office, party recommendations to fill such vacancy 14 shall be made by the county committee or by such other committee as the 15 rules of the party may provide, by a majority of the votes cast at a 16 meeting of the members of such committee at which a quorum is present. 17 (b) Party recommendations for election commissioner in the city of New 18 York or to fill a vacancy in such office shall be made by the county 19 committee or by such other committee as the rules of the party may 20 provide, by a majority of the votes cast at a meeting of the members of 21 such committee at which a quorum is present. Each party shall, within 22 sixty days of a vacancy, file a certificate of party recommendation with 23 the clerk of the city council of the city of New York recommending one 24 individual for consideration to serve as a commissioner of elections. 25 The city council shall immediately, or as soon as practicable but no 26 more than thirty days thereafter, hold a public hearing on such recom- 27 mendations and provided further, no more than thirty days thereafter 28 confirm an individual for such position. 29 4. Commissioners of election shall be appointed by the county legisla- 30 tive body, or in the city of New York, by the city council following a 31 public hearing. Provided, however, that if a legislative body shall 32 fail to appoint any person recommended by a party for appointment as a 33 commissioner pursuant to this section, within thirty days after the 34 filing of a certificate of recommendation with such legislative body, 35 then the members of such legislative body who are members of the poli- 36 tical party which filed such certificate may appoint such person. And 37 further provided, if there are no members of the legislative body who 38 are members of the political party which filed such certificate, the 39 appointment shall take effect upon the expiration of thirty days from 40 the date that the certificate was filed. If none of the persons named in 41 any of the certificates filed by a party are so appointed within sixty 42 days after the filing of any such certificate, then such party may file 43 another certificate within thirty days after the expiration of any such 44 sixty day period recommending a different person for such appointment. 45 If a party fails to file a certificate within the time prescribed by 46 this section, the members of the legislative body who are members of 47 such party may appoint any eligible person to such office. 48 § 4. The section heading of section 3-212 of the election law is 49 amended and a new subdivision 6 is added to read as follows: 50 Boards of elections; organization, proceedings, reports and records; 51 budget reporting in the city of New York. 52 6. If, at any time during the city fiscal year of the city of New 53 York, the director of management and budget of such city determines that 54 the expenditures of the board of elections of the city of New York are 55 reasonably likely to exceed appropriations to such board for personnel 56 services or other than personnel services for a quarter of the fiscalS. 619 3 1 year, based upon a reasonable allotment by such director of such appro- 2 priations to such quarter, or for the entire fiscal year, such director 3 shall provide written notice of such determination to the executive 4 director of such board, the mayor of such city, the speaker of the city 5 council of such city, and the public advocate of such city, together 6 with any relevant requests for additional data or information that the 7 director determines to be material to such board's level of expendi- 8 tures. Within twenty days of receiving such notice, such executive 9 director shall submit to such director, mayor, public advocate and 10 speaker a projection of whether and by what amount it will exceed its 11 appropriations for personnel services and other than personnel services 12 for each quarter and the entire fiscal year, together with a detailed 13 explanation of the needs justifying any such projected excess expendi- 14 tures. Nothing in this subdivision shall be construed to prevent the 15 director from requiring the furnishing of data and information, and 16 answers to pertinent inquiries, at any time in accordance with section 17 two hundred twenty-five of the New York city charter. 18 § 5. Section 3-300 of the election law is amended to read as follows: 19 § 3-300. Board employees; appointment. [Every] 1. Except as provided 20 in subdivision two of this section, every board of elections shall 21 appoint, and at its pleasure remove, clerks, voting machine technicians, 22 custodians and other employees, fix their number, prescribe their 23 duties, fix their titles and rank and establish their salaries within 24 the amounts appropriated therefor by the local legislative body [and25shall secure in the appointment of employees of the board of elections26equal representation of the major political parties]. Every commissioner 27 in each board of elections except for commissioners of the board of 28 elections of the city of New York, may approve and at pleasure remove a 29 deputy, establish his or her title and prescribe his or her duties. [In] 30 2. There shall be equal representation of the major political parties 31 among those employees of the board of elections charged with the duty of 32 qualifying voters, distributing ballots to voters, or receiving, record- 33 ing or counting votes at elections. 34 3. (a) Notwithstanding any provision of general, special or local law, 35 in the city of New York, [the board of elections shall appoint] an exec- 36 utive director [and a deputy executive director whose duties it shall be37to supervise the operations of the board of elections under the super-38vision of such board] shall be appointed and may be removed, in a manner 39 set forth in paragraph (b) of this subdivision. It shall be their duty 40 to supervise the operations of the board of elections in accordance with 41 this subdivision. The executive director shall be selected following a 42 nationwide search for qualified and experienced candidates. They shall 43 serve a term of four years. 44 (b) The board of elections of the city of New York shall advise the 45 executive director on matters of policy affecting the administration of 46 elections in the city of New York. Except as expressly provided in this 47 subdivision, such board shall exercise no executive power and perform no 48 executive or administrative functions. Except as expressly provided in 49 this subdivision, such board shall make no individualized decisions 50 concerning the employment of any specific person or the registration, 51 pre-registration, enrollment or qualifications of any specific voter or 52 applicant. Nothing in this subdivision shall be construed to require or 53 authorize the day-to-day supervision of the executive director by the 54 board. The board may delegate powers and duties conferred upon the board 55 to the executive director, to be exercised consistent with paragraph (e) 56 of this subdivision. In the case of a vacancy, an executive directorS. 619 4 1 shall be appointed to serve the remainder of the unexpired term accord- 2 ing to the original manner of appointment of the previous executive 3 director. 4 (c)(1) For purposes of this paragraph and paragraph (f) of this 5 subdivision, the term "appointing authorities" shall mean the mayor of 6 the city of New York, the speaker of the city council of such city, and 7 the public advocate of such city, who shall act pursuant to this subdi- 8 vision by concurring action of at least two of such officials, provided 9 that the mayor shall be one of the concurring officials. 10 (2) No earlier than the first day of January and no later than the 11 first day of February in two thousand twenty-four and in every calendar 12 year thereafter during which the four-year term of the executive direc- 13 tor is to expire, the commissioners of election for each political party 14 shall file one or more certificates of party recommendation with the 15 appointing authorities, as described in this paragraph. 16 (3) Party recommendations for executive director shall be made by the 17 commissioner of election for each political party. Such commissioner 18 shall recommend no fewer than three candidates for the position of exec- 19 utive director. If at any time a vacancy occurs in the office of execu- 20 tive director other than by expiration of term of office, or if a 21 request for additional candidates is made by the appointing authorities 22 pursuant to subparagraph four of this paragraph, party recommendations 23 to fill such vacancy shall be made within thirty days. If fewer than 24 three candidates are recommended in a timely manner by the commissioner 25 of election for the applicable political party then the members of the 26 city council who are members of the applicable political party may, by 27 majority vote of such members, file certificates of party recommendation 28 with the appointing authorities within fifteen days after the expiration 29 of the time for filing by the commissioners of election, so as to 30 increase the total number of candidates to three. If the members of the 31 city council from one political party do not recommend any candidates, 32 the appointing authorities will choose from the list of candidates 33 submitted. 34 (4) Candidates considered for executive director must satisfy all 35 qualifications required for local officers pursuant to the public offi- 36 cers law. Further, no later than December thirty-first, two thousand 37 twenty-three, the state board of elections shall prescribe additional 38 qualifications for the position of executive director, which shall apply 39 to recommendations and appointments made thereafter. Such qualifications 40 shall thereafter be reviewed by such board at least every two years 41 and updated as necessary, and shall be prescribed only after consid- 42 eration of the skills and knowledge necessary or useful for the exercise 43 of the duties and responsibilities of the executive director, as well 44 as the ability to recruit a sufficient number of candidates to be execu- 45 tive director. 46 (5) The executive director shall be appointed jointly by the 47 appointing authorities in accordance with this subdivision, from among 48 the candidates recommended pursuant to subparagraph three of this para- 49 graph. 50 (6) Notwithstanding any inconsistent provision of this paragraph, no 51 earlier than the first day of January and no later than the thirty-first 52 day of January in the last year of the term of the executive director, 53 the appointing authorities and commissioners of election, may agree to 54 issue a certificate of party recommendation and appointment to reappoint 55 such executive director to another term of office. In such event, theS. 619 5 1 process otherwise specified in subparagraphs two, three and four of this 2 paragraph shall not apply. 3 (7) An executive director may be removed from office for cause by 4 the appointing authorities. In addition, an executive director may be 5 removed without cause by the appointing authorities acting jointly with 6 the commissioners of election. Any vacancy so resulting shall be 7 filled in the manner prescribed by this paragraph for filling vacancies. 8 (d) The board shall have the power and duty to take the following 9 actions to the extent otherwise consistent with the jurisdiction of the 10 board pursuant to this chapter: 11 (1) make determinations regarding the nomination and designation of 12 candidates for public office and party positions pursuant to article six 13 of this chapter or any other relevant provision of this chapter; 14 (2) make determinations regarding the form and content of ballots, 15 including but not limited to the determination of candidates and ques- 16 tions to appear on the ballot pursuant to section 4-114 of this chapter 17 and the certification of ballots pursuant to title one of article seven 18 of this chapter or any other relevant provision of this chapter; 19 (3) adopt resolutions eliminating meetings for local registration 20 pursuant to subdivision six of section 5-202 of this chapter; 21 (4) make determinations concerning challenges to voter registration 22 and applications of voters unlawfully denied the right to register, 23 pursuant to title two of article five of this chapter; 24 (5) make determinations concerning the adoption and use of voting 25 machines or systems pursuant to section 7-200 of this chapter; 26 (6) canvass election results and perform all functions of the board of 27 canvassers in the city of New York, including but not limited to the 28 certification of election results, pursuant to article nine or any other 29 relevant provision of this chapter; 30 (7) take any action authorized by section 3-218 of this article; 31 (8) approve any contract where: 32 (i) such contract was let by a procurement method other than compet- 33 itive sealed bidding where the contract was awarded to the lowest 34 responsible bidder; 35 (ii) such contract provides for technical, consultant or personal 36 services; 37 (iii) the value of the contract exceeds or projects an annual expendi- 38 ture exceeding one million dollars for the fiscal year or where the 39 value of any contracts awarded to a single entity exceeds or is project- 40 ed to exceed one million dollars for the fiscal year; and 41 (9) promulgate regulations, issue orders and make decisions regarding 42 general policies affecting the administration of elections of the city 43 of New York. 44 (e) The executive director shall serve as the chief executive for the 45 board of elections of the city of New York and shall exercise all their 46 powers and duties in a manner not inconsistent with the policies of a 47 board. The executive director may delegate powers and duties to a deputy 48 director and may delegate powers and duties to employees in furtherance 49 of the purposes of this chapter, including but not limited to the abili- 50 ty to exercise the powers and duties of the executive director in the 51 event of a vacancy. Such powers and duties shall include but not be 52 limited to: 53 (1) appointing, and at their pleasure removing, a deputy director, 54 clerks, voting machine technicians, custodians and other employees, 55 fixing their number, prescribing their duties, fixing their titles and 56 rank and establishing their salaries within the amounts appropriatedS. 619 6 1 therefor in the expense budget of the city of New York, provided that 2 this subparagraph shall not affect the fixing of a daily rate of compen- 3 sation pursuant to subdivision one of section 3-420 of this article. In 4 exercising the powers conferred by this paragraph with respect to the 5 appointment of employees, the executive director shall, in consultation 6 with the New York city department of citywide administrative services 7 establish written policies and procedures on personnel, including execu- 8 tive staff, other than those paid at a daily rate pursuant to subdivi- 9 sion one of section 3-420 of this article, within ninety days of the 10 effective date of this paragraph. Such policies and procedures shall 11 include: 12 (i) specifications setting forth the qualifications for and the nature 13 and scope of the duties and responsibilities of each title, including 14 executive staff, with appointments to be made consistent with such spec- 15 ifications. Such specifications shall in addition to securing such 16 representation, give due weight to seniority, previous trainings and 17 experience, previous work for the board of elections or in elections 18 administration or in voting rights, education and professional creden- 19 tials, and performance ratings where available. This paragraph shall not 20 be construed to require the preparation of administration of competitive 21 examination of eligible list for any title, nor shall it be construed to 22 require the termination of any individual employed by the board of 23 elections of the city of New York prior to the establishment of such 24 specifications; 25 (ii) policies protecting employees from retaliation for disclosing 26 information concerning acts of wrongdoing, misconduct, malfeasance of 27 other inappropriate behavior by an employee or board member; 28 (iii) policies providing for appropriate ongoing training of employ- 29 ees, including those individuals employed prior to the establishment of 30 such policies, with the purpose of ensuring that all employees have the 31 knowledge and experience to fulfill the duties of the position that they 32 hold; 33 (iv) policies to require the posting of all vacant positions fourteen 34 days before interviews commence. All postings shall be on a publicly 35 accessible website, in the city record, or on an open data portal. Noth- 36 ing shall prevent the posting of vacancies on all three; and 37 (v) policies establishing an employee performance evaluation program 38 based upon evidence of work actually performed by employees as compared 39 with pre-established performance standards; 40 (2) exercising all the powers and duties delegated to boards of 41 elections, or specifically to the board of elections of the city of New 42 York, except where such powers and duties are expressly reserved for 43 such board pursuant to this subdivision, in all matters relating to 44 qualification of voters, voter registration and enrollment, cancellation 45 of voter registration, change of voter status and registration records 46 pursuant to article five of this chapter; in all matters relating to 47 creation and alterations of election districts pursuant to article four 48 of this chapter, and in all matters relating to designation of places 49 for registration and polling places pursuant to articles five and eight 50 of this chapter; and 51 (3) exercising the powers and duties delegated to boards of elections, 52 or specifically to the board of elections of the city of New York, in 53 all other matters related to the administration of elections in the city 54 of New York not otherwise specified in this subdivision. 55 (f) Notwithstanding any inconsistent provision of law, in lieu of any 56 otherwise applicable law concerning public conduct of business orS. 619 7 1 rendering of determinations by the executive director, they shall 2 provide information to the board of elections of the city of New York 3 and the public in accordance with this paragraph. 4 (1) At regular meetings of such board conducted in accordance with 5 article seven of the public officers law, the executive director shall 6 report to the commissioners of such board on the discharge of any powers 7 and duties exercised by the executive director under paragraph (e) of 8 this subdivision as well as any additional relevant information as may 9 be requested by majority vote of such board. At such meetings, a reason- 10 able opportunity shall be provided to the public to provide oral comment 11 on the actions and operations of the board and its staff. 12 (2) Not later than January thirty-first of each year, the executive 13 director shall provide to the appointing authorities a report regarding 14 the actual performance of the board of elections of the city of New York 15 as an agency for the previous calendar year, relative to programmatic 16 goals and measures. Such report shall include such additional informa- 17 tion, and be presented in such form, as may be specified in writing by 18 the city council and speaker and communicated to the executive director 19 no later than December first of the previous calendar year, provided 20 that any specification requiring the collection or maintenance of addi- 21 tional data not already collected or maintained shall be specified at 22 least three months prior to the anticipated commencement of such 23 collection or maintenance. Further, at least once annually, the execu- 24 tive director and elections commissioners shall present on the findings 25 of the report at a public hearing in front of the city council and 26 answer any questions or provide any additional follow up information 27 asked for by the council. 28 (3) For each election, the board shall track and report key voting and 29 election administration data, including: turnout by election district; 30 average wait times by poll site and election district; call volume by 31 poll site and types of complaints received; the type and frequency of 32 use of different voting methods, including absentee, early, and election 33 day voting, affidavit ballot usage rates; rates of and reasons for 34 ballot rejections; and, language interpreter staffing by language per 35 poll site. 36 § 6. Subdivision 3 of section 4-136 of the election law, as amended by 37 chapter 155 of the laws of 2010, is amended to read as follows: 38 3. In the city of New York all leased or purchased equipment, 39 supplies, ballots, printing and publications, except newspaper notices 40 and advertisements, to be used or furnished by such board, may be 41 procured for it by the purchasing department or agency of such city as 42 if such board were an agency of such city. Such board shall comply with 43 the rules and regulations of the New York city procurement policy board 44 and applicable state law for all purchase contracts, including but not 45 limited to purchase of goods, services or technology. 46 § 7. Notwithstanding any inconsistent provision of law, the current 47 board of elections commissioners for the city of New York shall perform 48 the functions assigned to the commissioners until the expiration of 49 their term. 50 § 8. Notwithstanding any inconsistent provision of this act, until the 51 executive director takes office in accordance with section 3-300 of the 52 election law, as amended by section five of this act, the executive 53 director or deputy executive director of the board of elections of the 54 city of New York appointed by such board and representative of such 55 party shall perform the functions assigned to the applicable executive 56 director by such section of the election law, as amended by this act, orS. 619 8 1 any other law. Further, while remaining in office, such executive 2 director and deputy executive director shall be subject to removal and 3 replacement by action of such board, consistent with the provisions of 4 section 3-300 of the election law as such section was in existence prior 5 to its amendment by this act. If an executive director has not been 6 appointed by May 1, 2024, the status of the executive director or deputy 7 executive director appointed by such board and representative of the 8 applicable political party shall terminate, and the new position of 9 executive director shall be deemed in existence and vacant for all 10 purposes after such date. 11 § 9. Severability. If any provision of this act is held invalid or 12 ineffective in whole or in part or inapplicable to any person or situ- 13 ation, such invalidity or holding shall not affect, impair or invalidate 14 other provisions or applications of this act that can be given effect 15 without the invalid provision or application, and all other provisions 16 thereof shall nevertheless be separately and fully effective, and to 17 this end the provisions of this act are declared to be severable. 18 § 10. This act shall take effect immediately; provided, however, that 19 sections one, three, four, and five of this act shall take effect Janu- 20 ary 1, 2024; and provided further, however, that sections six, seven and 21 eight of this act shall take effect on the sixtieth day after it shall 22 have become a law.
