Bill Text: HI SB725 | 2024 | Regular Session | Amended
Bill Title: Relating To Teleworking.
Spectrum: Partisan Bill (Democrat 5-0)
Status: (Engrossed) 2024-03-20 - Received notice of all Senate conferees being discharged (Sen. Com. No. 340). [SB725 Detail]
Download: Hawaii-2024-SB725-Amended.html
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THE SENATE |
S.B. NO. |
725 |
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THIRTY-SECOND LEGISLATURE, 2023 |
S.D. 2 |
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STATE OF HAWAII |
H.D. 2 |
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A BILL FOR AN ACT
RELATING TO TELEWORKING.
BE IT ENACTED BY THE LEGISLATURE OF THE STATE OF HAWAII:
SECTION 1. The legislature finds that the coronavirus disease 2019 pandemic led to the widespread use of telework. The legislature notes that upgrades in technology have made it possible for more people to telework and the department of human resources development is currently in the process of adopting a teleworking framework for the State's executive branch agencies. The legislature further finds that annual data on telework adoption and usage in the State should be provided to help guide future legislation, policy recommendations, and decision-making relating to teleworking in the State.
Accordingly, the purpose of this Act is to:
(1) Require the department of human resources development to:
(A) Submit an annual report to the legislature on the telework policies of the executive branch and various metrics on the adoption, usage, and productivity of teleworking by each department in the executive branch;
(B) Purchase and implement a pilot telework monitoring system to assess the productivity of telework employees within up to three state departments or portions of departments; and
(C) Also apply the pilot telework monitoring system to in-office employees in the selected departments to compare the productivity levels of in-office versus teleworking employees; and
(2) Appropriate funds for the annual report, purchase and implementation of the pilot telework monitoring system, and manager training.
SECTION 2.
(a) The department of human
resources development shall submit an annual report to the legislature, no
later than twenty days prior to the convening of each regular session, on the
telework policies of the executive branch and various
metrics on the adoption, usage, and productivity of teleworking by each
department in the executive branch, including, at a minimum:
(1) A summary of telework usage for each agency;
(2) The number of employees that are authorized to telework in relation to the total number of employees in each agency;
(3) The number of hours that the employees spent teleworking;
(4) The number of employees in each department with positions that could effectively telework;
(5) The number of requests that each department received to telework;
(6) The number of requests to telework that each agency approved and denied;
(7) The number of grievances that were filed due to a denied request to telework;
(8) The outcomes of any grievances filed;
(9) An assessment of the productivity of telework employees, based on data from a telework monitoring system;
(10) An analysis of computer programs currently available to departments, or that can be easily acquired by expanding existing software suites, that can be used to track telework employees' progress and performances on deliverables and tasks;
(11) The number of employees in each department that had their telework privileges revoked due to performance or behavioral issues; and
(12) Any other relevant teleworking metrics that would help inform future legislation, policy recommendations, and decision-making regarding teleworking in the State.
The report
may also contain other findings and recommendations, including any proposed
legislation.
(b) The department of human resources development shall consult with all appropriate departments and agencies to obtain the necessary data or information to complete the annual report. All state departments and agencies shall share data and information with the department of human resources development to support the implementation of this section.
SECTION 3. (a) The department of human resources development shall purchase and implement a pilot telework monitoring system to assess the productivity of telework employees within up to three state departments, or portions of departments, selected by the director of human resources development. The telework monitoring system shall be awarded on a National Association of State Procurement Officials cloud and shall include:
(1) Customizable dashboards to monitor employee deliverables, task progress, and performance;
(2) Benchmark indicators for employers and employees to see whether an employee is meeting the requirements to continue to telework;
(3) Integrated training and support for managers who supervise teleworking employees on use of the telework monitoring systems and strategies for using the telework monitoring system to better manage employees' deliverables and tasks;
(4) Integrated training and support for employees on use of the telework monitoring system; and
(5) A contract for scheduled maintenance services.
(b) The pilot telework monitoring system shall be applied to in-office employees in the selected departments as well to compare productivity levels of in-office versus teleworking employees.
SECTION 4. There is appropriated out of the general revenues of the State of Hawaii the sum of $ or so much thereof as may be necessary for fiscal year 2023-2024 and the same sum or so much thereof as may be necessary for fiscal year 2024-2025 for the department of human resources development to compile an annual report on the telework policies of the executive branch.
The sums appropriated shall be expended by the department of human resources development for the purposes of this Act.
SECTION 5. There is appropriated out of the general revenues of the State of Hawaii the sum of $ or so much thereof as may be necessary for fiscal year 2023-2024 and the same sum or so much thereof as may be necessary for fiscal year 2024-2025 for the department of human resources development to purchase and implement the pilot telework monitoring system and for full-time equivalent ( FTE) position in the department of human resources development to manage the pilot telework monitoring system.
The sums appropriated shall be expended by the department of human resources development for the purposes of this Act.
SECTION 6. There is appropriated out of the general revenues of the State of Hawaii the sum of $ or so much thereof as may be necessary for fiscal year 2023-2024 and the same sum or so much thereof as may be necessary for fiscal year 2024-2025 for the department of human resources development to train managers to effectively manage teleworking and hybrid employees' progress and performance on tasks.
The sums appropriated shall be expended by the department of human resources development for the purposes of this Act.
SECTION 7. This Act shall take effect on June 30, 3000.
Report Title:
DHRD; Teleworking; Telework Monitoring System; Pilot; Annual Report; Manager Training; Appropriation
Description:
Requires and appropriates moneys for the department of human resources development to submit an annual report to the legislature on the telework policies of the executive branch. Establishes requirements for a pilot telework monitoring system to assess the productivity of telework employees. Appropriates funds for the annual report, pilot telework monitoring system, positions to manage the pilot telework monitoring system, and manager training. Effective 6/30/3000. (HD2)
The summary description
of legislation appearing on this page is for informational purposes only and is
not legislation or evidence of legislative intent.
