Bill Text: NY S06463 | 2021-2022 | General Assembly | Amended


Bill Title: Relates to limitations on the use of electronic or computerized entry systems; restricts information that may be gathered on lessees, tenants, owners or guests.

Spectrum: Partisan Bill (Democrat 2-0)

Status: (Introduced - Dead) 2022-01-05 - REFERRED TO HOUSING, CONSTRUCTION AND COMMUNITY DEVELOPMENT [S06463 Detail]

Download: New_York-2021-S06463-Amended.html



                STATE OF NEW YORK
        ________________________________________________________________________

                                         6463--A

                               2021-2022 Regular Sessions

                    IN SENATE

                                     April 29, 2021
                                       ___________

        Introduced by Sens. KAVANAGH, KRUEGER -- read twice and ordered printed,
          and  when  printed  to  be  committed  to  the  Committee  on Housing,
          Construction and Community Development -- committee  discharged,  bill
          amended,  ordered reprinted as amended and recommitted to said commit-
          tee

        AN ACT to amend the multiple dwelling law  and  the  multiple  residence
          law,  in  relation  to  the  use  of  electronic or computerized entry
          systems and the information that may be gathered from such systems

          The People of the State of New York, represented in Senate and  Assem-
        bly, do enact as follows:

     1    Section  1.  The  multiple  dwelling  law  is  amended by adding a new
     2  section 50-b to read as follows:
     3    § 50-b. Electronic or computerized entry systems. 1.  Definitions. For
     4  the purposes of this section, the following terms shall have the follow-
     5  ing meanings:
     6    (a) "Account information" means information that is used  to  grant  a
     7  user  entry  or  access to any online tools that are used to manage user
     8  accounts related to an electronic and/or computerized entry system.
     9    (b) "Authentication data" means data generated or collected at a point
    10  of authentication in connection with granting a user entry to a class  A
    11  multiple  dwelling  or  common  area  with an electronic or computerized
    12  entry system, except that "authentication data" shall not  include  data
    13  generated  through or collected by a video or camera system that is used
    14  to monitor entrances but not to grant entry.
    15    (c) "Critical security vulnerability" means a  security  vulnerability
    16  that has a significant risk of resulting in an unauthorized access to an
    17  area secured by an electronic and/or computerized entry system.
    18    (d)  "Reference  data"  means information against which authentication
    19  data is verified at a point of authentication by a smart  access  system
    20  in order to grant a user entry to a smart access building or common area
    21  of such building.

         EXPLANATION--Matter in italics (underscored) is new; matter in brackets
                              [ ] is old law to be omitted.
                                                                   LBD00549-07-1

        S. 6463--A                          2

     1    (e)  "Security breach" means any incident that results in unauthorized
     2  access of data,  applications,  services,  networks  and/or  devices  by
     3  bypassing  underlying  security  mechanisms.  A "security breach" occurs
     4  when an individual or an application illegitimately  enters  a  private,
     5  confidential or unauthorized logical information technology perimeter.
     6    2.  Entry.  a.  Where a landlord installs or plans to install an elec-
     7  tronic or computerized entry system on any  entrance  from  the  street,
     8  passageway,  court,  yard,  cellar,  or  other  common area of a class A
     9  multiple dwelling, such system shall not  rely  solely  on  a  web-based
    10  application to facilitate entrance but shall also include a key fob, key
    11  card, digital key or passcode for tenant use.
    12    b.  Landlords  may  provide  various  methods of entry into individual
    13  apartments including a mechanical key or an electronic  or  computerized
    14  entry  system  of  a key fob, key card or digital key, provided, however
    15  that such electronic or computerized entry system shall not rely  solely
    16  on a web-based application.
    17    c.  Notwithstanding  paragraph  a  or b of this subdivision, landlords
    18  shall provide a non-electronic means of entry  where  requested  by  the
    19  tenant due to a religious preference.
    20    d.  All lawful tenants and occupants shall be provided with a key, key
    21  fob, digital key or key card at no cost to such tenants. The term "occu-
    22  pants" shall include children under the age of  eighteen  who  shall  be
    23  issued  a  key, key fob, digital key or key card if a parent or guardian
    24  requests such child be provided with one. Tenants may also receive up to
    25  four additional keys, key fobs, digital key or key cards at no  cost  to
    26  the  tenant  for  employees  or  guests. The term "guests" shall include
    27  family members and friends who can reasonably be expected to visit on  a
    28  regular basis or visit as needed to care for the tenant or the apartment
    29  if  the  tenant  is away. Employees, including contractors, professional
    30  caregivers or other services providers,  may  have  an  expiration  date
    31  placed  on  their  key,  key  card, digital key or key fob, which may be
    32  extended upon the tenant's or occupant's request.  Tenants may request a
    33  new or replacement key, key fob, digital key or key  card  at  any  time
    34  throughout  the course of the tenancy.  The landlord or his or her agent
    35  shall provide the first replacement key, key fob,  digital  key  or  key
    36  card  to  the  tenant  free of charge. The cost of second and subsequent
    37  replacement cards shall not be more than what the landlord paid for  the
    38  replacement up to and not exceeding twenty-five dollars.
    39    e.  The landlord shall not set limits on the number of keys, key fobs,
    40  digital keys or key cards a lawful tenant or occupant may request.
    41    f. Any door that has an electronic or computerized entry system  shall
    42  have  backup  power  or an alternative means of entry to ensure that the
    43  entry system continues to operate during a power outage. A landlord,  or
    44  his  or  her  agent,  shall routinely inspect the backup power and shall
    45  replace according to system specifications.    Owners  or  their  agents
    46  shall  provide  lawful tenants and occupants with information about whom
    47  to contact in the event that the tenant, occupant  or  the  tenant's  or
    48  occupant's children, guests or employees become locked out.
    49    3.  Notice. Landlords or their agents shall provide notice to a tenant
    50  at the time the tenant signs  the  lease,  or  when  the  electronic  or
    51  computerized entry system is installed, of the provisions of subdivision
    52  two of this section.
    53    4.  Data  collection.  a.  If  an electronic and/or computerized entry
    54  system is utilized to gain entrance to a class A multiple dwelling,  the
    55  only  reference, authentication, and account information gathered by any
    56  electronic and/or computerized entry system shall be limited to  account

        S. 6463--A                          3

     1  information  used  to  grant  a user entry or to access any online tools
     2  used to manage user accounts related to the electronic and/or  computer-
     3  ized  entry  system,  or  reference data, such as the lessee or tenant's
     4  name,  apartment number, the preferred method of contact for such lessee
     5  or tenant, other doors or common areas to which  the  user  has  access,
     6  move-in  and,  if available move-out dates, and authentication data such
     7  as time and method of access for security purposes and a  photograph  of
     8  access  events  for  security  purposes. For electronic and computerized
     9  entry systems that rely on the collection of biometric  data  and  which
    10  have already been installed at the time this section shall have become a
    11  law, a biometric identifier may be collected pursuant to this section in
    12  order  to register a lessee or tenant for an electronic and/or computer-
    13  ized entry system.  No new electronic and/or computerized entry  systems
    14  that  rely  on  the  collection  of biometric data shall be installed in
    15  class A multiple dwellings for three years after the effective  date  of
    16  this section.
    17    (i)  The  owner  of the multiple dwelling may collect only the minimum
    18  data required by the technology used in the electronic and/or  computer-
    19  ized  entry  system  to effectuate such entrance and protect the privacy
    20  and security of such tenants.
    21    (ii) The owner or agent of the owner shall not request or  retain,  in
    22  any  form,  the  social  security  number of any tenant or occupant as a
    23  condition of use of the electronic or computerized entry system.
    24    (iii) The owner, agent of the owner, or the vendor of an electronic or
    25  computerized entry system on behalf of the owner may record each time  a
    26  key  fob,  key card, digital key or passcode is used to enter the build-
    27  ing, but shall not record any departures.
    28    (iv) A copy of such data may be retained for reference at the point of
    29  authentication by the electronic and/or computerized entry system.  Such
    30  reference  data  may be retained only for tenants or those authorized by
    31  the tenant or owner of the multiple dwelling.
    32    (v) The owner of the multiple  dwelling  shall  destroy  or  anonymize
    33  authentication  data within a reasonable time, but not later than ninety
    34  days after the date collected.
    35    (vi) Reference data for a tenant or those authorized by a tenant shall
    36  be destroyed or anonymized within ninety days of (1) the  tenant  perma-
    37  nently vacating the dwelling, or (2) a request by the tenant to withdraw
    38  authorization for those previously authorized by the tenant.
    39    b.  (i) For the purposes of this section, "biometric identifier" means
    40  a retina or iris scan, fingerprint, voiceprint, or record of hand,  face
    41  geometry or other similar feature.
    42    (ii) An entity may not capture a biometric identifier of an individual
    43  to  gain  entrance to a class A multiple dwelling unless the person is a
    44  tenant or person authorized by the tenant, and  informs  the  individual
    45  before  capturing  the  biometric identifier; and receives their express
    46  consent to capture the biometric identifier.
    47    (iii) Any entity that possesses a biometric identifier of an  individ-
    48  ual that is captured to gain entrance to a class A multiple dwelling:
    49    (1) May not sell, lease or otherwise disclose the biometric identifier
    50  to  another  person  unless  pursuant  to a grand jury subpoena or court
    51  ordered warrant, subpoena, or other authorized court ordered process.
    52    (2) Shall store, transmit and protect from  disclosure  the  biometric
    53  identifier  using reasonable care and in a manner that is the same as or
    54  more protective than the manner in which the  person  stores,  transmits
    55  and protects confidential information the person possesses; and

        S. 6463--A                          4

     1    (3)  Shall  destroy the biometric identifier within a reasonable time,
     2  but not later than forty-eight hours after the  date  collected,  except
     3  for reference data.  If any prohibited information is collected, such as
     4  the  likeness  of  a  minor  or  a  non-tenant, the information shall be
     5  destroyed immediately.
     6    c.  The  owner  of  the multiple dwelling, or the managing agent, must
     7  develop written procedures  which  describe  the  process  used  to  add
     8  persons authorized by the tenant to electronic and/or computerized entry
     9  systems  on  a temporary or permanent basis, such as visitors, children,
    10  their employees, and caregivers to such building.
    11    (i) The procedures must clearly establish the owner's retention sched-
    12  ule and guidelines for permanently destroying or  anonymizing  the  data
    13  collected.
    14    (ii)  The  procedures  cannot  limit time or place of entrance by such
    15  people authorized by the tenant except as requested by the tenant.
    16    5. Prohibitions. a. No form of location tracking,  including  but  not
    17  limited  to  satellite location based services, shall be included in any
    18  equipment, key, or software provided to tenants or guests as part of  an
    19  electronic and/or computerized entry system.
    20    b.  It  shall  be  prohibited  to collect through an electronic and/or
    21  computerized entry system the likeness of a minor occupant,  information
    22  on  the relationship status of tenants, lessees and/or guests, or to use
    23  a smart access system to collect or track information about the frequen-
    24  cy and time of use of such system by a tenant and/or guests to harass or
    25  evict a tenant or for any other purpose not  expressly  related  to  the
    26  operation of the smart access system.
    27    c.  Information  that  is acquired via the use of an electronic and/or
    28  computerized entry system shall not be used for any purposes other  than
    29  monitoring  building  entrances  and  shall  not be used as the basis or
    30  support for an action to evict a lessee or tenant, or an  administrative
    31  hearing  seeking  a  change  in regulatory coverage for an individual or
    32  unit.  However, a tenant may authorize their information to be used by a
    33  third party, but such a request must clearly state who will have  access
    34  to  such  information, for what purpose it will be used, and the privacy
    35  policies which will protect their information.  Under  no  circumstances
    36  may  a lease or a renewal be contingent upon authorizing such use. Elec-
    37  tronic and/or computerized systems may use third-party services  to  the
    38  extent required to maintain and operate system infrastructure, including
    39  cloud-based hosting and storage. The provider or providers of third-par-
    40  ty  infrastructure  services must meet or exceed the privacy protections
    41  set forth in this section and will be subject to the same liability  for
    42  breach of any of the requirements of this section.
    43    d.  Information  and data collected shall not be made available to any
    44  third party, unless authorized as described  above,  including  but  not
    45  limited to law enforcement, except upon a grand jury subpoena or a court
    46  ordered warrant, subpoena, or other authorized court ordered process.
    47    6.  Storage of information. Any information or data collected shall be
    48  stored in a secure manner to prevent unauthorized access by both employ-
    49  ees and contractors and those unaffiliated with the  landlord  or  their
    50  agents, except as otherwise provided in this section. Future or continu-
    51  ing  tenancy  shall  not be conditioned upon consenting to the use of an
    52  electronic and/or computerized entry system.
    53    7. Software issues. Whenever a company that produces, makes  available
    54  or installs electronic or computerized entry systems discovers a securi-
    55  ty  breach  or  critical  security vulnerability in their software, such
    56  company shall notify customers of such vulnerability within a reasonable

        S. 6463--A                          5

     1  time of discovery but no later than twenty-four  hours  after  discovery
     2  and  shall  make software updates available and take any other action as
     3  may be necessary to repair the vulnerability within a  reasonable  time,
     4  but  not  longer than thirty days after discovery.  Smart access systems
     5  and vendors shall implement and maintain reasonable security  procedures
     6  and practices appropriate to the nature of the information collected. In
     7  the event that a security breach or critical security vulnerability that
     8  pertains  to  the  embedded  software  or  firmware  on the smart access
     9  systems is discovered, smart access systems and their vendors shall:
    10    a. be able to create updates to the firmware to  correct  the  vulner-
    11  abilities;
    12    b.  contractually  commit to customers that the smart access system or
    13  vendor will create updates to the embedded software or firmware to reme-
    14  dy the vulnerabilities; and
    15    c. make such security-related software or firmware  updates  available
    16  for  free  to  customers  for the duration of the contract between smart
    17  access buildings and smart access systems.
    18    8. Waiver of rights; void. Any agreement by a lessee or  tenant  of  a
    19  dwelling  waiving  or  modifying  his or her rights as set forth in this
    20  section shall be void as contrary to public policy.
    21    9. Penalties. (a) A person who violates this section is subject  to  a
    22  civil penalty of not more than five thousand dollars for each violation.
    23  The  attorney  general may bring an action to recover the civil penalty.
    24  An individual injured by a violation of this section may bring an action
    25  to recover damages. A court may also award attorneys' fees to a prevail-
    26  ing plaintiff.
    27    (b) Where a landlord or his or her agent uses an electronic or comput-
    28  erized entry system to harass or  otherwise  deprive  a  tenant  of  any
    29  rights available under law, such landlord or agent shall be subject to a
    30  civil penalty of ten thousand dollars for each violation.
    31    (c)  For  purposes  of this subdivision, each day the violation occurs
    32  shall be considered a separate violation.
    33    10. Rent regulated dwellings. Installation of an electronic or comput-
    34  erized entry system pursuant to this section in a rent regulated  dwell-
    35  ing  shall  constitute a modification of services requiring the landlord
    36  of such dwelling or his or her agent to apply to the division of housing
    37  and community renewal for approval before performing such  installation.
    38  Such installation shall not qualify as a basis for rent reduction.
    39    11.  Exemptions.  a.  Nothing herein shall apply to multiple dwellings
    40  owned or managed by an entity subject to 42 U.S.C. § 1437  et  seq.,  or
    41  any of its subsidiaries.
    42    b.  Nothing  in this section shall limit the authority of the division
    43  of housing and  community  renewal  to  impose  additional  requirements
    44  regarding electronic or computerized entry systems installed in multiple
    45  dwellings for which the division is required to approve substitutions or
    46  modifications of services.
    47    §  2.  The  multiple  residence law is amended by adding a new section
    48  130-a to read as follows:
    49    § 130-a. Electronic or computerized entry systems. 1. Definitions. For
    50  the purposes of this section, the following terms shall have the follow-
    51  ing meanings:
    52    (a) "Account information" means information that is used  to  grant  a
    53  user  entry  or  access to any online tools that are used to manage user
    54  accounts related to an electronic and/or computerized entry system.
    55    (b) "Authentication data" means data generated or collected at a point
    56  of authentication in connection with granting a user entry to a class  A

        S. 6463--A                          6

     1  multiple  dwelling  or  common  area  with an electronic or computerized
     2  entry system, except that "authentication data" shall not  include  data
     3  generated  through or collected by a video or camera system that is used
     4  to monitor entrances but not to grant entry.
     5    (c)  "Critical  security vulnerability" means a security vulnerability
     6  that has a significant risk of resulting in an unauthorized access to an
     7  area secured by an electronic and/or computerized entry system.
     8    (d) "Reference data" means information  against  which  authentication
     9  data  is  verified at a point of authentication by a smart access system
    10  in order to grant a user entry to a smart access building or common area
    11  of such building.
    12    (e) "Security breach" means any incident that results in  unauthorized
    13  access  of  data,  applications,  services,  networks  and/or devices by
    14  bypassing underlying security mechanisms.  A  "security  breach"  occurs
    15  when  an  individual  or an application illegitimately enters a private,
    16  confidential or unauthorized logical information technology perimeter.
    17    2. Entry. (a) Where a landlord installs or plans to install  an  elec-
    18  tronic  or  computerized  entry  system on any entrance from the street,
    19  passageway, court, yard, cellar, or other  common  area  of  a  class  A
    20  multiple  dwelling,  such  system  shall  not rely solely on a web-based
    21  application to facilitate entrance but shall also include a key fob, key
    22  card, digital key or passcode for tenant use.
    23    (b) Landlords may provide various methods  of  entry  into  individual
    24  apartments  including  a mechanical key or an electronic or computerized
    25  entry system of a key fob, key card or digital  key,  provided,  however
    26  that  such electronic or computerized entry system shall not rely solely
    27  on a web-based application.
    28    (c) Notwithstanding paragraph (a) or (b) of  this  subdivision,  land-
    29  lords  shall  provide a non-electronic means of entry where requested by
    30  the tenant due to a religious preference.
    31    (d) All lawful tenants and occupants shall be provided with a key, key
    32  fob, digital key or key card at no cost to such tenants. The term "occu-
    33  pants" shall include children under the age of  eighteen  who  shall  be
    34  issued  a  key, key fob, digital key or key card if a parent or guardian
    35  requests such child be provided with one. Tenants may also receive up to
    36  four additional keys, key fobs, digital key or key cards at no  cost  to
    37  the  tenant  for  employees  or  guests. The term "guests" shall include
    38  family members and friends who can reasonably be expected to visit on  a
    39  regular basis or visit as needed to care for the tenant or the apartment
    40  if  the  tenant  is away. Employees, including contractors, professional
    41  caregivers or other services providers,  may  have  an  expiration  date
    42  placed  on  their  key,  key  card, digital key or key fob, which may be
    43  extended upon the tenant's or occupant's request. Tenants may request  a
    44  new  or  replacement  key,  key fob, digital key or key card at any time
    45  throughout the course of the tenancy. The landlord or his or  her  agent
    46  shall  provide  the  first  replacement key, key fob, digital key or key
    47  card to the tenant free of charge. The cost  of  second  and  subsequent
    48  replacement  cards shall not be more than what the landlord paid for the
    49  replacement up to and not exceeding twenty-five dollars.
    50    (e) The landlord shall not set limits on the number of keys, key fobs,
    51  digital keys or key cards a lawful tenant or occupant may request.
    52    (f) Any door that has an electronic or computerized entry system shall
    53  have backup power or an alternative means of entry to  ensure  that  the
    54  entry  system continues to operate during a power outage. A landlord, or
    55  his or her agent, shall routinely inspect the  backup  power  and  shall
    56  replace according to system specifications. Owners or their agents shall

        S. 6463--A                          7

     1  provide  lawful  tenants  and  occupants  with information about whom to
     2  contact in the event that the tenant, occupant or the tenant's or  occu-
     3  pant's children, guests or employees become locked out.
     4    3.  Notice. Landlords or their agents shall provide notice to a tenant
     5  at the time the tenant signs  the  lease,  or  when  the  electronic  or
     6  computerized entry system is installed, of the provisions of subdivision
     7  two of this section.
     8    4.  Data  collection.  (a)  If an electronic and/or computerized entry
     9  system is utilized to gain entrance to a class A multiple dwelling,  the
    10  only  reference, authentication, and account information gathered by any
    11  electronic and/or computerized entry system shall be limited to  account
    12  information  used  to  grant  a user entry or to access any online tools
    13  used to manage user accounts related to the electronic and/or  computer-
    14  ized  entry  system,  or  reference data, such as the lessee or tenant's
    15  name, apartment number, the preferred method of contact for such  lessee
    16  or  tenant,  other  doors  or common areas to which the user has access,
    17  move-in and, if available move-out dates, and authentication  data  such
    18  as  time  and method of access for security purposes and a photograph of
    19  access events for security purposes.  For  electronic  and  computerized
    20  entry  systems  that  rely on the collection of biometric data and which
    21  have already been installed at the time this section shall have become a
    22  law, a biometric identifier may be collected pursuant to this section in
    23  order to register a lessee or tenant for an electronic and/or  computer-
    24  ized  entry  system. No new electronic and/or computerized entry systems
    25  that rely on the collection of biometric  data  shall  be  installed  in
    26  class  A  multiple dwellings for three years after the effective date of
    27  this section.
    28    (i) The owner of the multiple dwelling may collect  only  the  minimum
    29  data  required by the technology used in the electronic and/or computer-
    30  ized entry system to effectuate such entrance and  protect  the  privacy
    31  and security of such tenants.
    32    (ii)  The  owner or agent of the owner shall not request or retain, in
    33  any form, the social security number of any  tenant  or  occupant  as  a
    34  condition of use of the electronic or computerized entry system.
    35    (iii) The owner, agent of the owner, or the vendor of an electronic or
    36  computerized  entry system on behalf of the owner may record each time a
    37  key fob, key card, digital key or passcode is used to enter  the  build-
    38  ing, but shall not record any departures.
    39    (iv) A copy of such data may be retained for reference at the point of
    40  authentication by the electronic and/or computerized entry system.  Such
    41  reference  data  may be retained only for tenants or those authorized by
    42  the tenant or owner of the multiple dwelling.
    43    (v) The owner of the multiple  dwelling  shall  destroy  or  anonymize
    44  authentication  data within a reasonable time, but not later than ninety
    45  days after the date collected.
    46    (vi) Reference data for a tenant or those authorized by a tenant shall
    47  be destroyed or anonymized within ninety days of (1) the  tenant  perma-
    48  nently vacating the dwelling, or (2) a request by the tenant to withdraw
    49  authorization for those previously authorized by the tenant.
    50    (b) (i) For the purposes of this section, "biometric identifier" means
    51  a  retina or iris scan, fingerprint, voiceprint, or record of hand, face
    52  geometry or other similar feature.
    53    (ii) An entity may not capture a biometric identifier of an individual
    54  to gain entrance to a class A multiple dwelling unless the person  is  a
    55  tenant  or  person  authorized by the tenant, and informs the individual

        S. 6463--A                          8

     1  before capturing the biometric identifier; and  receives  their  express
     2  consent to capture the biometric identifier.
     3    (iii)  Any entity that possesses a biometric identifier of an individ-
     4  ual that is captured to gain entrance to a class A multiple dwelling:
     5    (1) May not sell, lease or otherwise disclose the biometric identifier
     6  to another person unless pursuant to a  grand  jury  subpoena  or  court
     7  ordered warrant, subpoena, or other authorized court ordered process.
     8    (2)  Shall  store,  transmit and protect from disclosure the biometric
     9  identifier using reasonable care and in a manner that is the same as  or
    10  more  protective  than  the manner in which the person stores, transmits
    11  and protects confidential information the person possesses; and
    12    (3) Shall destroy the biometric identifier within a  reasonable  time,
    13  but  not  later  than forty-eight hours after the date collected, except
    14  for reference data. If any prohibited information is collected, such  as
    15  the  likeness  of  a  minor  or  a  non-tenant, the information shall be
    16  destroyed immediately.
    17    (c) The owner of the multiple dwelling, or the  managing  agent,  must
    18  develop  written  procedures  which  describe  the  process  used to add
    19  persons authorized by the tenant to electronic and/or computerized entry
    20  systems on a temporary or permanent basis, such as  visitors,  children,
    21  their employees, and caregivers to such building.
    22    (i) The procedures must clearly establish the owner's retention sched-
    23  ule  and  guidelines  for permanently destroying or anonymizing the data
    24  collected.
    25    (ii) The procedures cannot limit time or place  of  entrance  by  such
    26  people authorized by the tenant except as requested by the tenant.
    27    5.  Prohibitions.  (a) No form of location tracking, including but not
    28  limited to satellite location based services, shall be included  in  any
    29  equipment,  key, or software provided to tenants or guests as part of an
    30  electronic and/or computerized entry system.
    31    (b) It shall be prohibited to collect  through  an  electronic  and/or
    32  computerized  entry system the likeness of a minor occupant, information
    33  on the relationship status of tenants, lessees and/or guests, or to  use
    34  a smart access system to collect or track information about the frequen-
    35  cy and time of use of such system by a tenant and/or guests to harass or
    36  evict  a  tenant  or  for any other purpose not expressly related to the
    37  operation of the smart access system.
    38    (c) Information that is acquired via the use of an  electronic  and/or
    39  computerized  entry system shall not be used for any purposes other than
    40  monitoring building entrances and shall not be  used  as  the  basis  or
    41  support  for an action to evict a lessee or tenant, or an administrative
    42  hearing seeking a change in regulatory coverage  for  an  individual  or
    43  unit.  However, a tenant may authorize their information to be used by a
    44  third party, but such a request must clearly state who will have  access
    45  to  such  information, for what purpose it will be used, and the privacy
    46  policies which will protect their information.  Under  no  circumstances
    47  may  a lease or a renewal be contingent upon authorizing such use. Elec-
    48  tronic and/or computerized systems may use third-party services  to  the
    49  extent required to maintain and operate system infrastructure, including
    50  cloud-based hosting and storage. The provider or providers of third-par-
    51  ty  infrastructure  services must meet or exceed the privacy protections
    52  set forth in this section and will be subject to the same liability  for
    53  breach of any of the requirements of this section.
    54    (d)  Information and data collected shall not be made available to any
    55  third party, unless authorized as described  above,  including  but  not

        S. 6463--A                          9

     1  limited to law enforcement, except upon a grand jury subpoena or a court
     2  ordered warrant, subpoena, or other authorized court ordered process.
     3    6.  Storage of information. Any information or data collected shall be
     4  stored in a secure manner to prevent unauthorized access by both employ-
     5  ees and contractors and those unaffiliated with the  landlord  or  their
     6  agents, except as otherwise provided in this section. Future or continu-
     7  ing  tenancy  shall  not be conditioned upon consenting to the use of an
     8  electronic and/or computerized entry system.
     9    7. Software issues. Whenever a company that produces, makes  available
    10  or installs electronic or computerized entry systems discovers a securi-
    11  ty  breach  or  critical  security vulnerability in their software, such
    12  company shall notify customers of such vulnerability within a reasonable
    13  time of discovery but no later than twenty-four  hours  after  discovery
    14  and  shall  make software updates available and take any other action as
    15  may be necessary to repair the vulnerability within a  reasonable  time,
    16  but  not  longer  than thirty days after discovery. Smart access systems
    17  and vendors shall implement and maintain reasonable security  procedures
    18  and practices appropriate to the nature of the information collected. In
    19  the event that a security breach or critical security vulnerability that
    20  pertains  to  the  embedded  software  or  firmware  on the smart access
    21  systems is discovered, smart access systems and their vendors shall:
    22    (a) be able to create updates to the firmware to correct  the  vulner-
    23  abilities;
    24    (b)  contractually commit to customers that the smart access system or
    25  vendor will create updates to the embedded software or firmware to reme-
    26  dy the vulnerabilities; and
    27    (c) make such security-related software or firmware updates  available
    28  for  free  to  customers  for the duration of the contract between smart
    29  access buildings and smart access systems.
    30    8. Waiver of rights; void. Any agreement by a lessee or  tenant  of  a
    31  dwelling  waiving  or  modifying  his or her rights as set forth in this
    32  section shall be void as contrary to public policy.
    33    9. Penalties. (a) A person who violates this section is subject  to  a
    34  civil penalty of not more than five thousand dollars for each violation.
    35  The  attorney  general may bring an action to recover the civil penalty.
    36  An individual injured by a violation of this section may bring an action
    37  to recover damages. A court may also award attorneys' fees to a prevail-
    38  ing plaintiff.
    39    (b) Where a landlord or his or her agent uses an electronic or comput-
    40  erized entry system to harass or  otherwise  deprive  a  tenant  of  any
    41  rights available under law, such landlord or agent shall be subject to a
    42  civil penalty of ten thousand dollars for each violation.
    43    (c)  For  purposes  of this subdivision, each day the violation occurs
    44  shall be considered a separate violation.
    45    10. Rent regulated dwellings. Installation of an electronic or comput-
    46  erized entry system pursuant to this section in a rent regulated  dwell-
    47  ing  shall  constitute a modification of services requiring the landlord
    48  of such dwelling or his or her agent to apply to the division of housing
    49  and community renewal for approval before performing such  installation.
    50  Such installation shall not qualify as a basis for rent reduction.
    51    11.  Exemptions.  (a) Nothing herein shall apply to multiple dwellings
    52  owned or managed by an entity subject to 42 U.S.C. § 1437  et  seq.,  or
    53  any of its subsidiaries.
    54    (b)  Nothing in this section shall limit the authority of the division
    55  of housing and  community  renewal  to  impose  additional  requirements
    56  regarding electronic or computerized entry systems installed in multiple

        S. 6463--A                         10

     1  dwellings for which the division is required to approve substitutions or
     2  modifications of services.
     3    § 3. Severability. If any provision of this act, or any application of
     4  any  provision of this act, is held to be invalid, that shall not affect
     5  the  validity or effectiveness of any other provision of this act, or of
     6  any other application of any provision of this act, which can  be  given
     7  effect  without  that  provision  or  application;  and to that end, the
     8  provisions and applications of this act are severable.
     9    § 4. This act shall take effect on the one hundred eightieth day after
    10  it shall have become a law.
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