| (1) "Public record" means records kept by any public office, | 18 |
|
including, but not limited to, state, county, city, village, | 19 |
|
township, and school district units, and records pertaining to the | 20 |
|
delivery of educational services by an alternative school in this | 21 |
|
state kept by the nonprofit or for-profit entity operating the | 22 |
|
alternative school pursuant to section 3313.533 of the Revised | 23 |
|
Code. "Public record" does not mean any of the following: | 24 |
| (5) "Intellectual property record" means a record, other than | 136 |
|
a financial or administrative record, that is produced or | 137 |
|
collected by or for faculty or staff of a state institution of | 138 |
|
higher learning in the conduct of or as a result of study or | 139 |
|
research on an educational, commercial, scientific, artistic, | 140 |
|
technical, or scholarly issue, regardless of whether the study or | 141 |
|
research was sponsored by the institution alone or in conjunction | 142 |
|
with a governmental body or private concern, and that has not been | 143 |
|
publicly released, published, or patented. | 144 |
| (7) "Peace officer, parole officer, prosecuting attorney, | 149 |
|
assistant prosecuting attorney, correctional employee, youth | 150 |
services employee, firefighter, EMT, or investigator of the bureau | 151 |
|
of criminal identification and investigation, or federal law | 152 |
|
enforcement officer residential and familial information" means | 153 |
|
any information that discloses any of the following about a peace | 154 |
|
officer, parole officer, prosecuting attorney, assistant | 155 |
|
prosecuting attorney, correctional employee, youth services | 156 |
employee, firefighter, EMT, or investigator of the bureau of | 157 |
|
criminal identification and investigation, or federal law | 158 |
|
enforcement officer: | 159 |
| (a) The address of the actual personal residence of a peace | 160 |
|
officer, parole officer, assistant prosecuting attorney, | 161 |
|
correctional employee, youth services employee, firefighter, EMT, | 162 |
or an investigator of the bureau of criminal identification and | 163 |
|
investigation, or federal law enforcement officer, except for the | 164 |
|
state or political subdivision in which the peace officer, parole | 165 |
|
officer, assistant prosecuting attorney, correctional employee, | 166 |
youth services employee, firefighter, EMT, or investigator of the | 167 |
|
bureau of criminal identification and investigation, or federal | 168 |
|
law enforcement officer resides; | 169 |
| (c) The social security number, the residential telephone | 172 |
|
number, any bank account, debit card, charge card, or credit card | 173 |
|
number, or the emergency telephone number of, or any medical | 174 |
|
information pertaining to, a peace officer, parole officer, | 175 |
|
prosecuting attorney, assistant prosecuting attorney, correctional | 176 |
employee, youth services employee, firefighter, EMT, or | 177 |
|
investigator of the bureau of criminal identification and | 178 |
|
investigation, or federal law enforcement officer; | 179 |
| (d) The name of any beneficiary of employment benefits, | 180 |
|
including, but not limited to, life insurance benefits, provided | 181 |
|
to a peace officer, parole officer, prosecuting attorney, | 182 |
|
assistant prosecuting attorney, correctional employee, youth | 183 |
services employee, firefighter, EMT, or investigator of the bureau | 184 |
|
of criminal identification and investigation, or federal law | 185 |
|
enforcement officer by the peace officer's, parole officer's, | 186 |
|
prosecuting attorney's, assistant prosecuting attorney's, | 187 |
|
correctional employee's, youth services employee's, firefighter's, | 188 |
EMT's, or investigator of the bureau of criminal identification | 189 |
|
and investigation's, or federal law enforcement officer's | 190 |
|
employer; | 191 |
| (e) The identity and amount of any charitable or employment | 192 |
|
benefit deduction made by the peace officer's, parole officer's, | 193 |
|
prosecuting attorney's, assistant prosecuting attorney's, | 194 |
|
correctional employee's, youth services employee's, firefighter's, | 195 |
EMT's, or investigator of the bureau of criminal identification | 196 |
|
and investigation's, or federal law enforcement officer's employer | 197 |
|
from the peace officer's, parole officer's, prosecuting | 198 |
|
attorney's, assistant prosecuting attorney's, correctional | 199 |
employee's, youth services employee's, firefighter's, EMT's, or | 200 |
|
investigator of the bureau of criminal identification and | 201 |
|
investigation's, or federal law enforcement officer's compensation | 202 |
|
unless the amount of the deduction is required by state or federal | 203 |
|
law; | 204 |
| (f) The name, the residential address, the name of the | 205 |
|
employer, the address of the employer, the social security number, | 206 |
|
the residential telephone number, any bank account, debit card, | 207 |
|
charge card, or credit card number, or the emergency telephone | 208 |
|
number of the spouse, a former spouse, or any child of a peace | 209 |
|
officer, parole officer, prosecuting attorney, assistant | 210 |
|
prosecuting attorney, correctional employee, youth services | 211 |
employee, firefighter, EMT, or investigator of the bureau of | 212 |
|
criminal identification and investigation, or federal law | 213 |
|
enforcement officer; | 214 |
| (B)(1) Upon request and subject to division (B)(8) of this | 284 |
|
section, all public records responsive to the request shall be | 285 |
|
promptly prepared and made available for inspection to any person | 286 |
|
at all reasonable times during regular business hours. Subject to | 287 |
|
division (B)(8) of this section, upon request, a public office or | 288 |
|
person responsible for public records shall make copies of the | 289 |
|
requested public record available at cost and within a reasonable | 290 |
|
period of time. If a public record contains information that is | 291 |
|
exempt from the duty to permit public inspection or to copy the | 292 |
|
public record, the public office or the person responsible for the | 293 |
|
public record shall make available all of the information within | 294 |
|
the public record that is not exempt. When making that public | 295 |
|
record available for public inspection or copying that public | 296 |
|
record, the public office or the person responsible for the public | 297 |
|
record shall notify the requester of any redaction or make the | 298 |
|
redaction plainly visible. A redaction shall be deemed a denial of | 299 |
|
a request to inspect or copy the redacted information, except if | 300 |
|
federal or state law authorizes or requires a public office to | 301 |
|
make the redaction. | 302 |
| (2) To facilitate broader access to public records, a public | 303 |
|
office or the person responsible for public records shall organize | 304 |
|
and maintain public records in a manner that they can be made | 305 |
|
available for inspection or copying in accordance with division | 306 |
|
(B) of this section. A public office also shall have available a | 307 |
|
copy of its current records retention schedule at a location | 308 |
|
readily available to the public. If a requester makes an ambiguous | 309 |
|
or overly broad request or has difficulty in making a request for | 310 |
|
copies or inspection of public records under this section such | 311 |
|
that the public office or the person responsible for the requested | 312 |
|
public record cannot reasonably identify what public records are | 313 |
|
being requested, the public office or the person responsible for | 314 |
|
the requested public record may deny the request but shall provide | 315 |
|
the requester with an opportunity to revise the request by | 316 |
|
informing the requester of the manner in which records are | 317 |
|
maintained by the public office and accessed in the ordinary | 318 |
|
course of the public office's or person's duties. | 319 |
| (3) If a request is ultimately denied, in part or in whole, | 320 |
|
the public office or the person responsible for the requested | 321 |
|
public record shall provide the requester with an explanation, | 322 |
|
including legal authority, setting forth why the request was | 323 |
|
denied. If the initial request was provided in writing, the | 324 |
|
explanation also shall be provided to the requester in writing. | 325 |
|
The explanation shall not preclude the public office or the person | 326 |
|
responsible for the requested public record from relying upon | 327 |
|
additional reasons or legal authority in defending an action | 328 |
|
commenced under division (C) of this section. | 329 |
| (5) A public office or person responsible for public records | 338 |
|
may ask a requester to make the request in writing, may ask for | 339 |
|
the requester's identity, and may inquire about the intended use | 340 |
|
of the information requested, but may do so only after disclosing | 341 |
|
to the requester that a written request is not mandatory and that | 342 |
|
the requester may decline to reveal the requester's identity or | 343 |
|
the intended use and when a written request or disclosure of the | 344 |
|
identity or intended use would benefit the requester by enhancing | 345 |
|
the ability of the public office or person responsible for public | 346 |
|
records to identify, locate, or deliver the public records sought | 347 |
|
by the requester. | 348 |
| (6) If any person chooses to obtain a copy of a public record | 349 |
|
in accordance with division (B) of this section, the public office | 350 |
|
or person responsible for the public record may require that | 351 |
|
person to pay in advance the cost involved in providing the copy | 352 |
|
of the public record in accordance with the choice made by the | 353 |
|
person seeking the copy under this division. The public office or | 354 |
|
the person responsible for the public record shall permit that | 355 |
|
person to choose to have the public record duplicated upon paper, | 356 |
|
upon the same medium upon which the public office or person | 357 |
|
responsible for the public record keeps it, or upon any other | 358 |
|
medium upon which the public office or person responsible for the | 359 |
|
public record determines that it reasonably can be duplicated as | 360 |
|
an integral part of the normal operations of the public office or | 361 |
|
person responsible for the public record. When the person seeking | 362 |
|
the copy makes a choice under this division, the public office or | 363 |
|
person responsible for the public record shall provide a copy of | 364 |
|
it in accordance with the choice made by the person seeking the | 365 |
|
copy. Nothing in this section requires a public office or person | 366 |
|
responsible for the public record to allow the person seeking a | 367 |
|
copy of the public record to make the copies of the public record. | 368 |
| (7) Upon a request made in accordance with division (B) of | 369 |
|
this section and subject to division (B)(6) of this section, a | 370 |
|
public office or person responsible for public records shall | 371 |
|
transmit a copy of a public record to any person by United States | 372 |
|
mail or by any other means of delivery or transmission within a | 373 |
|
reasonable period of time after receiving the request for the | 374 |
|
copy. The public office or person responsible for the public | 375 |
|
record may require the person making the request to pay in advance | 376 |
|
the cost of postage if the copy is transmitted by United States | 377 |
|
mail or the cost of delivery if the copy is transmitted other than | 378 |
|
by United States mail, and to pay in advance the costs incurred | 379 |
|
for other supplies used in the mailing, delivery, or transmission. | 380 |
| In any policy and procedures adopted under this division, a | 388 |
|
public office may limit the number of records requested by a | 389 |
|
person that the office will transmit by United States mail to ten | 390 |
|
per month, unless the person certifies to the office in writing | 391 |
|
that the person does not intend to use or forward the requested | 392 |
|
records, or the information contained in them, for commercial | 393 |
|
purposes. For purposes of this division, "commercial" shall be | 394 |
|
narrowly construed and does not include reporting or gathering | 395 |
|
news, reporting or gathering information to assist citizen | 396 |
|
oversight or understanding of the operation or activities of | 397 |
|
government, or nonprofit educational research. | 398 |
| (8) A public office or person responsible for public records | 399 |
|
is not required to permit a person who is incarcerated pursuant to | 400 |
|
a criminal conviction or a juvenile adjudication to inspect or to | 401 |
|
obtain a copy of any public record concerning a criminal | 402 |
|
investigation or prosecution or concerning what would be a | 403 |
|
criminal investigation or prosecution if the subject of the | 404 |
|
investigation or prosecution were an adult, unless the request to | 405 |
|
inspect or to obtain a copy of the record is for the purpose of | 406 |
|
acquiring information that is subject to release as a public | 407 |
|
record under this section and the judge who imposed the sentence | 408 |
|
or made the adjudication with respect to the person, or the | 409 |
|
judge's successor in office, finds that the information sought in | 410 |
|
the public record is necessary to support what appears to be a | 411 |
|
justiciable claim of the person. | 412 |
| (9) Upon written request made and signed by a journalist on | 413 |
|
or after December 16, 1999, a public office, or person responsible | 414 |
|
for public records, having custody of the records of the agency | 415 |
|
employing a specified peace officer, parole officer, prosecuting | 416 |
|
attorney, assistant prosecuting attorney, correctional employee, | 417 |
youth services employee, firefighter, EMT, or investigator of the | 418 |
|
bureau of criminal identification and investigation, or federal | 419 |
|
law enforcement officer shall disclose to the journalist the | 420 |
|
address of the actual personal residence of the peace officer, | 421 |
|
parole officer, prosecuting attorney, assistant prosecuting | 422 |
|
attorney, correctional employee, youth services employee, | 423 |
firefighter, EMT, or investigator of the bureau of criminal | 424 |
|
identification and investigation, or federal law enforcement | 425 |
|
officer and, if the peace officer's, parole officer's, prosecuting | 426 |
|
attorney's, assistant prosecuting attorney's, correctional | 427 |
employee's, youth services employee's, firefighter's, EMT's, or | 428 |
|
investigator of the bureau of criminal identification and | 429 |
|
investigation's, or federal law enforcement officer's spouse, | 430 |
|
former spouse, or child is employed by a public office, the name | 431 |
|
and address of the employer of the peace officer's, parole | 432 |
|
officer's, prosecuting attorney's, assistant prosecuting | 433 |
|
attorney's, correctional employee's, youth services employee's, | 434 |
firefighter's, EMT's,
or investigator of the bureau of criminal | 435 |
|
identification and investigation's, or federal law enforcement | 436 |
|
officer's spouse, former spouse, or child. The request shall | 437 |
|
include the journalist's name and title and the name and address | 438 |
|
of the journalist's employer and shall state that disclosure of | 439 |
|
the information sought would be in the public interest. | 440 |
| As used in this division, "journalist" means a person engaged | 441 |
|
in, connected with, or employed by any news medium, including a | 442 |
|
newspaper, magazine, press association, news agency, or wire | 443 |
|
service, a radio or television station, or a similar medium, for | 444 |
|
the purpose of gathering, processing, transmitting, compiling, | 445 |
|
editing, or disseminating information for the general public. | 446 |
| (C)(1) If a person allegedly is aggrieved by the failure of a | 447 |
|
public office or the person responsible for public records to | 448 |
|
promptly prepare a public record and to make it available to the | 449 |
|
person for inspection in accordance with division (B) of this | 450 |
|
section or by any other failure of a public office or the person | 451 |
|
responsible for public records to comply with an obligation in | 452 |
|
accordance with division (B) of this section, the person allegedly | 453 |
|
aggrieved may commence a mandamus action to obtain a judgment that | 454 |
|
orders the public office or the person responsible for the public | 455 |
|
record to comply with division (B) of this section, that awards | 456 |
|
court costs and reasonable attorney's fees to the person that | 457 |
|
instituted the mandamus action, and, if applicable, that includes | 458 |
|
an order fixing statutory damages under division (C)(1) of this | 459 |
|
section. The mandamus action may be commenced in the court of | 460 |
|
common pleas of the county in which division (B) of this section | 461 |
|
allegedly was not complied with, in the supreme court pursuant to | 462 |
|
its original jurisdiction under Section 2 of Article IV, Ohio | 463 |
|
Constitution, or in the court of appeals for the appellate | 464 |
|
district in which division (B) of this section allegedly was not | 465 |
|
complied with pursuant to its original jurisdiction under Section | 466 |
|
3 of Article IV, Ohio Constitution. | 467 |
| If a requestor transmits a written request by hand delivery | 468 |
|
or certified mail to inspect or receive copies of any public | 469 |
|
record in a manner that fairly describes the public record or | 470 |
|
class of public records to the public office or person responsible | 471 |
|
for the requested public records, except as otherwise provided in | 472 |
|
this section, the requestor shall be entitled to recover the | 473 |
|
amount of statutory damages set forth in this division if a court | 474 |
|
determines that the public office or the person responsible for | 475 |
|
public records failed to comply with an obligation in accordance | 476 |
|
with division (B) of this section. | 477 |
| The amount of statutory damages shall be fixed at one hundred | 478 |
|
dollars for each business day during which the public office or | 479 |
|
person responsible for the requested public records failed to | 480 |
|
comply with an obligation in accordance with division (B) of this | 481 |
|
section, beginning with the day on which the requester files a | 482 |
|
mandamus action to recover statutory damages, up to a maximum of | 483 |
|
one thousand dollars. The award of statutory damages shall not be | 484 |
|
construed as a penalty, but as compensation for injury arising | 485 |
|
from lost use of the requested information. The existence of this | 486 |
|
injury shall be conclusively presumed. The award of statutory | 487 |
|
damages shall be in addition to all other remedies authorized by | 488 |
|
this section. | 489 |
| (a) That, based on the ordinary application of statutory law | 493 |
|
and case law as it existed at the time of the conduct or | 494 |
|
threatened conduct of the public office or person responsible for | 495 |
|
the requested public records that allegedly constitutes a failure | 496 |
|
to comply with an obligation in accordance with division (B) of | 497 |
|
this section and that was the basis of the mandamus action, a | 498 |
|
well-informed public office or person responsible for the | 499 |
|
requested public records reasonably would believe that the conduct | 500 |
|
or threatened conduct of the public office or person responsible | 501 |
|
for the requested public records did not constitute a failure to | 502 |
|
comply with an obligation in accordance with division (B) of this | 503 |
|
section; | 504 |
| (i) That, based on the ordinary application of statutory law | 541 |
|
and case law as it existed at the time of the conduct or | 542 |
|
threatened conduct of the public office or person responsible for | 543 |
|
the requested public records that allegedly constitutes a failure | 544 |
|
to comply with an obligation in accordance with division (B) of | 545 |
|
this section and that was the basis of the mandamus action, a | 546 |
|
well-informed public office or person responsible for the | 547 |
|
requested public records reasonably would believe that the conduct | 548 |
|
or threatened conduct of the public office or person responsible | 549 |
|
for the requested public records did not constitute a failure to | 550 |
|
comply with an obligation in accordance with division (B) of this | 551 |
|
section; | 552 |
| (E)(1) To ensure that all employees of public offices are | 562 |
|
appropriately educated about a public office's obligations under | 563 |
|
division (B) of this section, all elected officials or their | 564 |
|
appropriate designees shall attend training approved by the | 565 |
|
attorney general as provided in section 109.43 of the Revised | 566 |
|
Code. In addition, all public offices shall adopt a public records | 567 |
|
policy in compliance with this section for responding to public | 568 |
|
records requests. In adopting a public records policy under this | 569 |
|
division, a public office may obtain guidance from the model | 570 |
|
public records policy developed and provided to the public office | 571 |
|
by the attorney general under section 109.43 of the Revised Code. | 572 |
|
Except as otherwise provided in this section, the policy may not | 573 |
|
limit the number of public records that the public office will | 574 |
|
make available to a single person, may not limit the number of | 575 |
|
public records that it will make available during a fixed period | 576 |
|
of time, and may not establish a fixed period of time before it | 577 |
|
will respond to a request for inspection or copying of public | 578 |
|
records, unless that period is less than eight hours. | 579 |
| (2) The public office shall distribute the public records | 580 |
|
policy adopted by the public office under division (E)(1) of this | 581 |
|
section to the employee of the public office who is the records | 582 |
|
custodian or records manager or otherwise has custody of the | 583 |
|
records of that office. The public office shall require that | 584 |
|
employee to acknowledge receipt of the copy of the public records | 585 |
|
policy. The public office shall create a poster that describes its | 586 |
|
public records policy and shall post the poster in a conspicuous | 587 |
|
place in the public office and in all locations where the public | 588 |
|
office has branch offices. The public office may post its public | 589 |
|
records policy on the internet web site of the public office if | 590 |
|
the public office maintains an internet web site. A public office | 591 |
|
that has established a manual or handbook of its general policies | 592 |
|
and procedures for all employees of the public office shall | 593 |
|
include the public records policy of the public office in the | 594 |
|
manual or handbook. | 595 |
| (F)(1) The bureau of motor vehicles may adopt rules pursuant | 596 |
|
to Chapter 119. of the Revised Code to reasonably limit the number | 597 |
|
of bulk commercial special extraction requests made by a person | 598 |
|
for the same records or for updated records during a calendar | 599 |
|
year. The rules may include provisions for charges to be made for | 600 |
|
bulk commercial special extraction requests for the actual cost of | 601 |
|
the bureau, plus special extraction costs, plus ten per cent. The | 602 |
|
bureau may charge for expenses for redacting information, the | 603 |
|
release of which is prohibited by law. | 604 |
| (b) "Bulk commercial special extraction request" means a | 611 |
|
request for copies of a record for information in a format other | 612 |
|
than the format already available, or information that cannot be | 613 |
|
extracted without examination of all items in a records series, | 614 |
|
class of records, or data base by a person who intends to use or | 615 |
|
forward the copies for surveys, marketing, solicitation, or resale | 616 |
|
for commercial purposes. "Bulk commercial special extraction | 617 |
|
request" does not include a request by a person who gives | 618 |
|
assurance to the bureau that the person making the request does | 619 |
|
not intend to use or forward the requested copies for surveys, | 620 |
|
marketing, solicitation, or resale for commercial purposes. | 621 |
| (2) Upon receiving a request for a redaction pursuant to | 681 |
|
division (C)(1) of this section, a public office or a person | 682 |
|
responsible for a public office's public records shall act within | 683 |
|
five business days in accordance with the request to redact the | 684 |
|
personal information of the individual from any record made | 685 |
|
available to the general public on the internet, if practicable. | 686 |
|
If a redaction is not practicable, the public office or person | 687 |
|
responsible for the public office's public records shall verbally | 688 |
|
or in writing within five business days after receiving the | 689 |
|
written request explain to the individual why the redaction is | 690 |
|
impracticable. | 691 |
| (D)(1) A peace officer, parole officer, prosecuting attorney, | 697 |
|
assistant prosecuting attorney, correctional employee, youth | 698 |
services employee, firefighter, EMT, or investigator of the bureau | 699 |
|
of criminal identification and investigation, or federal law | 700 |
|
enforcement officer may request that a public office other than a | 701 |
|
county auditor or a person responsible for the public records of a | 702 |
|
public office other than a county auditor redact the address of | 703 |
|
the person making the request from any record made available to | 704 |
|
the general public on the internet that includes peace officer, | 705 |
|
parole officer, prosecuting attorney, assistant prosecuting | 706 |
|
attorney, correctional employee, youth services employee, | 707 |
firefighter, EMT, or investigator of the bureau of criminal | 708 |
|
identification and investigation, or federal law enforcement | 709 |
|
officer residential and familial information of the person making | 710 |
|
the request. A person who makes a request for a redaction pursuant | 711 |
|
to this division shall make the request in writing and on a form | 712 |
|
developed by the attorney general. | 713 |
| (2) Upon receiving a written request for a redaction pursuant | 714 |
|
to division (D)(1) of this section, a public office other than a | 715 |
|
county auditor or a person responsible for the public records of a | 716 |
|
public office other than a county auditor shall act within five | 717 |
|
business days in accordance with the request to redact the address | 718 |
|
of the peace officer, parole officer, prosecuting attorney, | 719 |
|
assistant prosecuting attorney, correctional employee, youth | 720 |
services employee, firefighter, EMT, or investigator of the bureau | 721 |
|
of criminal identification and investigation, or federal law | 722 |
|
enforcement officer making the request from any record made | 723 |
|
available to the general public on the internet that includes | 724 |
|
peace officer, parole officer, prosecuting attorney, assistant | 725 |
|
prosecuting attorney, correctional employee, youth services | 726 |
employee, firefighter, EMT, or investigator of the bureau of | 727 |
|
criminal identification and investigation, or federal law | 728 |
|
enforcement officer residential and familial information of the | 729 |
|
person making the request, if practicable. If a redaction is not | 730 |
|
practicable, the public office or person responsible for the | 731 |
|
public office's public records shall verbally or in writing within | 732 |
|
five business days after receiving the written request explain to | 733 |
|
the peace officer, parole officer, prosecuting attorney, assistant | 734 |
|
prosecuting attorney, correctional employee, youth services | 735 |
employee, firefighter, EMT, or investigator of the bureau of | 736 |
|
criminal identification and investigation, or federal law | 737 |
|
enforcement officer why the redaction is impracticable. | 738 |
| (3) Except as provided in this section and section 319.28 of | 739 |
|
the Revised Code, a public office other than an employer of a | 740 |
|
peace officer, parole officer, prosecuting attorney, assistant | 741 |
|
prosecuting attorney, correctional employee, youth services | 742 |
employee, firefighter, EMT, or investigator of the bureau of | 743 |
|
criminal identification and investigation, or federal law | 744 |
|
enforcement officer or a person responsible for the public records | 745 |
|
of the employer is not required to redact the residential and | 746 |
|
familial information of the peace officer, parole officer, | 747 |
|
prosecuting attorney, assistant prosecuting attorney, correctional | 748 |
employee, youth services employee, firefighter, EMT, or | 749 |
|
investigator of the bureau of criminal identification and | 750 |
|
investigation, or federal law enforcement officer from other | 751 |
|
records maintained by the public office. | 752 |
| (4) The attorney general shall develop a form to be used by a | 753 |
|
peace officer, parole officer, prosecuting attorney, assistant | 754 |
|
prosecuting attorney, correctional employee, youth services | 755 |
employee, firefighter, EMT, or investigator of the bureau of | 756 |
|
criminal identification and investigation, or federal law | 757 |
|
enforcement officer to request a redaction pursuant to division | 758 |
|
(D)(1) of this section. The form shall include a place to provide | 759 |
|
any information that identifies the location of the address of a | 760 |
|
peace officer, parole officer, prosecuting attorney, assistant | 761 |
|
prosecuting attorney, correctional employee, youth services | 762 |
employee, firefighter, EMT, or investigator of the bureau of | 763 |
|
criminal identification and investigation, or federal law | 764 |
|
enforcement officer to be redacted. | 765 |
| (E)(1) If a public office or a person responsible for a | 766 |
|
public office's public records becomes aware that an electronic | 767 |
|
record of that public office that is made available to the general | 768 |
|
public on the internet contains an individual's social security | 769 |
|
number that was mistakenly not redacted, encrypted, or truncated | 770 |
|
as required by division (B)(1) or (2) of this section, the public | 771 |
|
office or person responsible for the public office's public | 772 |
|
records shall redact, encrypt, or truncate the individual's social | 773 |
|
security number within a reasonable period of time. | 774 |
| (2) A public office or a person responsible for a public | 775 |
|
office's public records is not liable in damages in a civil action | 776 |
|
for any harm an individual allegedly sustains as a result of the | 777 |
|
inclusion of that individual's personal information on any record | 778 |
|
made available to the general public on the internet or any harm a | 779 |
|
peace officer, parole officer, prosecuting attorney, assistant | 780 |
|
prosecuting attorney, correctional employee, youth services | 781 |
employee, firefighter, EMT, or investigator of the bureau of | 782 |
|
criminal identification and investigation, or federal law | 783 |
|
enforcement officer sustains as a result of the inclusion of the | 784 |
|
address of the peace officer, parole officer, prosecuting | 785 |
|
attorney, assistant prosecuting attorney, correctional employee, | 786 |
youth services employee, firefighter, EMT, or investigator of the | 787 |
|
bureau of criminal identification and investigation, or federal | 788 |
|
law enforcement officer on any record made available to the | 789 |
|
general public on the internet in violation of this section unless | 790 |
|
the public office or person responsible for the public office's | 791 |
|
public records acted with malicious purpose, in bad faith, or in a | 792 |
|
wanton or reckless manner or division (A)(6)(a) or (c) of section | 793 |
|
2744.03 of the Revised Code applies. | 794 |
| Sec. 319.28. (A) Except as otherwise provided in division | 795 |
|
(B) of this section, on or before the first Monday of August, | 796 |
|
annually, the county auditor shall compile and make up a general | 797 |
|
tax list of real and public utility property in the county, either | 798 |
|
in tabular form and alphabetical order, or, with the consent of | 799 |
|
the county treasurer, by listing all parcels in a permanent parcel | 800 |
|
number sequence to which a separate alphabetical index is keyed, | 801 |
|
containing the names of the several persons, companies, firms, | 802 |
|
partnerships, associations, and corporations in whose names real | 803 |
|
property has been listed in each township, municipal corporation, | 804 |
|
special district, or separate school district, or part of either | 805 |
|
in the auditor's county, placing separately, in appropriate | 806 |
|
columns opposite each name, the description of each tract, lot, or | 807 |
|
parcel of real estate, the value of each tract, lot, or parcel, | 808 |
|
the value of the improvements thereon, and of the names of the | 809 |
|
several public utilities whose property, subject to taxation on | 810 |
|
the general tax list and duplicate, has been apportioned by the | 811 |
|
department of taxation to the county, and the amount so | 812 |
|
apportioned to each township, municipal corporation, special | 813 |
|
district, or separate school district or part of either in the | 814 |
|
auditor's county, as shown by the certificates of apportionment of | 815 |
|
public utility property. If the name of the owner of any tract, | 816 |
|
lot, or parcel of real estate is unknown to the auditor, "unknown" | 817 |
|
shall be entered in the column of names opposite said tract, lot, | 818 |
|
or parcel. Such lists shall be prepared in duplicate. On or before | 819 |
|
the first Monday of September in each year, the auditor shall | 820 |
|
correct such lists in accordance with the additions and deductions | 821 |
|
ordered by the tax commissioner and by the county board of | 822 |
|
revision, and shall certify and on the first day of October | 823 |
|
deliver one copy thereof to the county treasurer. The copies | 824 |
|
prepared by the auditor shall constitute the auditor's general tax | 825 |
|
list and treasurer's general duplicate of real and public utility | 826 |
|
property for the current year. | 827 |
| (B)(1) A peace officer, parole officer, prosecuting attorney, | 832 |
|
assistant prosecuting attorney, correctional employee, youth | 833 |
services employee, firefighter, EMT, or investigator of the bureau | 834 |
|
of criminal identification and investigation, or federal law | 835 |
|
enforcement officer may submit a written request by affidavit to | 836 |
|
the county auditor requesting the county auditor to remove the | 837 |
|
name of the peace officer, parole officer, prosecuting attorney, | 838 |
|
assistant prosecuting attorney, correctional employee, youth | 839 |
services employee, firefighter, EMT, or investigator of the bureau | 840 |
|
of criminal identification and investigation, or federal law | 841 |
|
enforcement officer from any record made available to the general | 842 |
|
public on the internet or a publicly accessible database and the | 843 |
|
general tax list of real and public utility property and the | 844 |
|
general duplicate of real and public utility property and insert | 845 |
|
the initials of the peace officer, parole officer, prosecuting | 846 |
|
attorney, assistant prosecuting attorney, correctional employee, | 847 |
youth services employee, firefighter, EMT, or investigator of the | 848 |
|
bureau of criminal identification and investigation, or federal | 849 |
|
law enforcement officer on any record made available to the | 850 |
|
general public on the internet or a publicly accessible database | 851 |
|
and the general tax list of real and public utility property and | 852 |
|
the general duplicate of real and public utility property as the | 853 |
|
name of the peace officer, parole officer, prosecuting attorney, | 854 |
|
assistant prosecuting attorney, correctional employee, youth | 855 |
services employee, firefighter, EMT, or investigator of the bureau | 856 |
|
of criminal identification and investigation, or federal law | 857 |
|
enforcement officer that appears on the deed. | 858 |
| (2) Upon receiving a written request by affidavit described | 859 |
|
in division (B)(1) of this section, the county auditor shall act | 860 |
|
within five business days in accordance with the request to remove | 861 |
|
the name of the peace officer, parole officer, prosecuting | 862 |
|
attorney, assistant prosecuting attorney, correctional employee, | 863 |
youth services employee, firefighter, EMT, or investigator of the | 864 |
|
bureau of criminal identification and investigation, or federal | 865 |
|
law enforcement officer from any record made available to the | 866 |
|
general public on the internet or a publicly accessible database | 867 |
|
and the general tax list of real and public utility property and | 868 |
|
the general duplicate of real and public utility property and | 869 |
|
insert initials of the peace officer, parole officer, prosecuting | 870 |
|
attorney, assistant prosecuting attorney, correctional employee, | 871 |
youth services employee, firefighter, EMT, or investigator of the | 872 |
|
bureau of criminal identification and investigation, or federal | 873 |
|
law enforcement officer on any record made available to the | 874 |
|
general public on the internet or a publicly accessible database | 875 |
|
and the general tax list of real and public utility property and | 876 |
|
the general duplicate of real and public utility property, if | 877 |
|
practicable. If the removal and insertion is not practicable, the | 878 |
|
county auditor shall verbally or in writing within five business | 879 |
|
days after receiving the written request explain to the peace | 880 |
|
officer, parole officer, prosecuting attorney, assistant | 881 |
|
prosecuting attorney, correctional employee, youth services | 882 |
employee, firefighter, EMT, or investigator of the bureau of | 883 |
|
criminal identification and investigation, or federal law | 884 |
|
enforcement officer why the removal and insertion is | 885 |
|
impracticable. | 886 |
| Sec. 319.54. (A) On all moneys collected by the county | 892 |
|
treasurer on any tax duplicate of the county, other than estate | 893 |
|
tax duplicates, and on all moneys received as advance payments of | 894 |
|
personal property and classified property taxes, the county | 895 |
|
auditor, on settlement with the treasurer and tax commissioner, on | 896 |
|
or before the date prescribed by law for such settlement or any | 897 |
|
lawful extension of such date, shall be allowed as compensation | 898 |
|
for the county auditor's services the following percentages: | 899 |
| If any settlement is not made on or before the date | 908 |
|
prescribed by law for such settlement or any lawful extension of | 909 |
|
such date, the aggregate compensation allowed to the auditor shall | 910 |
|
be reduced one per cent for each day such settlement is delayed | 911 |
|
after the prescribed date. No penalty shall apply if the auditor | 912 |
|
and treasurer grant all requests for advances up to ninety per | 913 |
|
cent of the settlement pursuant to section 321.34 of the Revised | 914 |
|
Code. The compensation allowed in accordance with this section on | 915 |
|
settlements made before the dates prescribed by law, or the | 916 |
|
reduced compensation allowed in accordance with this section on | 917 |
|
settlements made after the date prescribed by law or any lawful | 918 |
|
extension of such date, shall be apportioned ratably by the | 919 |
|
auditor and deducted from the shares or portions of the revenue | 920 |
|
payable to the state as well as to the county, townships, | 921 |
|
municipal corporations, and school districts. | 922 |
| (B) For the purpose of reimbursing county auditors for the | 923 |
|
expenses associated with the increased number of applications for | 924 |
|
reductions in real property taxes under sections 323.152 and | 925 |
|
4503.065 of the Revised Code that result from the amendment of | 926 |
|
those sections by Am. Sub. H.B. 119 of the 127th general assembly, | 927 |
|
there shall be paid from the state's general revenue fund to the | 928 |
|
county treasury, to the credit of the real estate assessment fund | 929 |
|
created by section 325.31 of the Revised Code, an amount equal to | 930 |
|
one per cent of the total annual amount of property tax relief | 931 |
|
reimbursement paid to that county under sections 323.156 and | 932 |
|
4503.068 of the Revised Code for the preceding tax year. Payments | 933 |
|
made under this division shall be made at the same times and in | 934 |
|
the same manner as payments made under section 323.156 of the | 935 |
|
Revised Code. | 936 |
| (C) From all moneys collected by the county treasurer on any | 937 |
|
tax duplicate of the county, other than estate tax duplicates, and | 938 |
|
on all moneys received as advance payments of personal property | 939 |
|
and classified property taxes, there shall be paid into the county | 940 |
|
treasury to the credit of the real estate assessment fund created | 941 |
|
by section 325.31 of the Revised Code, an amount to be determined | 942 |
|
by the county auditor, which shall not exceed the percentages | 943 |
|
prescribed in divisions (C)(1) and (2) of this section. | 944 |
| (3) For receiving statements of value and administering | 996 |
|
section 319.202 of the Revised Code, one dollar, or ten cents for | 997 |
|
each one hundred dollars or fraction of one hundred dollars, | 998 |
|
whichever is greater, of the value of the real property | 999 |
|
transferred or, for sales occurring on or after January 1, 2000, | 1000 |
|
the value of the used manufactured home or used mobile home, as | 1001 |
|
defined in section 5739.0210 of the Revised Code, transferred, | 1002 |
|
except no fee shall be charged when the transfer is made: | 1003 |
| (c) To confirm or correct a deed previously executed and | 1009 |
|
recorded or when a current owner on any record made available to | 1010 |
|
the general public on the internet or a publicly accessible | 1011 |
|
database and the general tax list of real and public utility | 1012 |
|
property and the general duplicate of real and public utility | 1013 |
|
property is a peace officer, parole officer, prosecuting attorney, | 1014 |
|
assistant prosecuting attorney, correctional employee, youth | 1015 |
services employee, firefighter, EMT, or investigator of the bureau | 1016 |
|
of criminal identification and investigation, or federal law | 1017 |
|
enforcement officer and is changing the current owner name listed | 1018 |
|
on any record made available to the general public on the internet | 1019 |
|
or a publicly accessible database and the general tax list of real | 1020 |
|
and public utility property and the general duplicate of real and | 1021 |
|
public utility property to the initials of the current owner as | 1022 |
|
prescribed in division (B)(1) of section 319.28 of the Revised | 1023 |
|
Code; | 1024 |
| (n) Pursuant to division (B) of section 317.22 of the Revised | 1060 |
|
Code, or section 2113.61 of the Revised Code, between spouses or | 1061 |
|
to a surviving spouse pursuant to section 5302.17 of the Revised | 1062 |
|
Code as it existed prior to April 4, 1985, between persons | 1063 |
|
pursuant to section 5302.17 or 5302.18 of the Revised Code on or | 1064 |
|
after April 4, 1985, to a person who is a surviving, survivorship | 1065 |
|
tenant pursuant to section 5302.17 of the Revised Code on or after | 1066 |
|
April 4, 1985, or pursuant to section 5309.45 of the Revised Code; | 1067 |
| The auditor shall compute and collect the fee. The auditor | 1099 |
|
shall maintain a numbered receipt system, as prescribed by the tax | 1100 |
|
commissioner, and use such receipt system to provide a receipt to | 1101 |
|
each person paying a fee. The auditor shall deposit the receipts | 1102 |
|
of the fees on conveyances in the county treasury daily to the | 1103 |
|
credit of the general fund of the county, except that fees charged | 1104 |
|
and received under division (G)(3) of this section for a transfer | 1105 |
|
of real property to a county land reutilization corporation shall | 1106 |
|
be credited to the county land reutilization corporation fund | 1107 |
|
established under section 321.263 of the Revised Code. | 1108 |