Bill Text: MN SF2310 | 2013-2014 | 88th Legislature | Introduced
Bill Title: MN.IT services office unnecessary or obsolete language elimination
Spectrum: Partisan Bill (Democrat 3-0)
Status: (Engrossed - Dead) 2014-04-25 - Laid on table [SF2310 Detail]
Download: Minnesota-2013-SF2310-Introduced.html
1.2relating to state government; eliminating or modernizing antiquated, unnecessary,
1.3and obsolete language;amending Minnesota Statutes 2012, sections 16E.01, as
1.4amended; 16E.03, subdivision 2; 16E.035; 16E.05, subdivision 1; Minnesota
1.5Statutes 2013 Supplement, sections 16E.04, subdivision 2; 16E.18, subdivision
1.68; repealing Minnesota Statutes 2012, sections 16E.02, subdivisions 2, 3; 16E.03,
1.7subdivision 8; 16E.0475.
1.8BE IT ENACTED BY THE LEGISLATURE OF THE STATE OF MINNESOTA:
1.9 Section 1. Minnesota Statutes 2012, section 16E.01, as amended by Laws 2013,
1.10chapter 134, section 21, is amended to read:
1.1116E.01 OFFICE OF MN.IT SERVICES.
1.12 Subdivision 1. Creation; chief information officer. The Office of MN.IT Services,
1.13referred to in this chapter as the "office," is an agency in the executive branch headed by
1.14a commissioner, who also is the state chief information officer. The appointment of the
1.15commissioner is subject to the advice and consent of the senate under section15.066 .
1.16 Subd. 1a. Responsibilities. The office shall provide oversight, leadership, and
1.17direction for information and telecommunications technology policy and the management,
1.18delivery, accessibility, and security of information and telecommunications technology
1.19systems and services in Minnesota. The office shall manage strategic investments in
1.20information and telecommunications technology systems and services to encourage the
1.21development of a technically literate society, to ensure sufficient access to and efficient
1.22delivery of accessible government services, and to maximize benefits for the state
1.23government as an enterprise.
1.24 Subd. 2. Discretionary powers. The office may:
2.1(1) enter into contracts for goods or services with public or private organizations
2.2and charge fees for services it provides;
2.3(2) apply for, receive, and expend money from public agencies;
2.4(3) apply for, accept, and disburse grants and other aids from the federal government
2.5and other public or private sources;
2.6(4) enter into contracts with agencies of the federal government, local governmental
2.7units, the University of Minnesota and other educational institutions, and private persons
2.8and other nongovernmental organizations as necessary to perform its statutory duties;
2.9(5) appoint committees and task forces of not more than two years' duration to
2.10assist the office in carrying out its duties;
2.11(6) (5) sponsor and conduct conferences and studies, collect and disseminate
2.12information, and issue reports relating to information and communications technology
2.13issues;
2.14(7) participate in the activities of standards bodies and other appropriate conferences
2.15related to information and communications technology issues;
2.16(8) (6) review the technology infrastructure of regions of the state and cooperate
2.17with and make recommendations to the governor, legislature, state agencies, local
2.18governments, local technology development agencies, the federal government, private
2.19businesses, and individuals for the realization of information and communications
2.20technology infrastructure development potential;
2.21(9) (7) sponsor, support, and facilitate innovative and collaborative economic
2.22and community development and government services projects, including technology
2.23initiatives related to culture and the arts, with public and private organizations; and
2.24(10) (8) review and recommend alternative sourcing strategies for state information
2.25and communications systems.
2.26 Subd. 3. Duties. (a) The office shall:
2.27 (1) manage the efficient and effective use of available federal, state, local, and
2.28public-private resources to develop statewide information and telecommunications
2.29technology systems and services and its infrastructure;
2.30 (2) approve state agency and intergovernmental information and telecommunications
2.31technology systems and services development efforts involving state or intergovernmental
2.32funding, including federal funding, provide information to the legislature regarding
2.33projects reviewed, and recommend projects for inclusion in the governor's budget under
2.34section16A.11 ;
2.35 (3) ensure cooperation and collaboration among state and local governments in
2.36developing intergovernmental information and telecommunications technology systems
3.1and services, and define the structure and responsibilities of a representative governance
3.2structure;
3.3 (4) cooperate and collaborate with the legislative and judicial branches in the
3.4development of information and communications systems in those branches;
3.5 (5) continue the development of North Star, the state's official comprehensive online
3.6service and information initiative;
3.7 (6) promote and collaborate with the state's agencies in the state's transition to an
3.8effectively competitive telecommunications market;
3.9 (7) collaborate with entities carrying out education and lifelong learning initiatives
3.10to assist Minnesotans in developing technical literacy and obtaining access to ongoing
3.11learning resources;
3.12 (8) promote and coordinate public information access and network initiatives,
3.13consistent with chapter 13, to connect Minnesota's citizens and communities to each
3.14other, to their governments, and to the world;
3.15 (9) promote and coordinate electronic commerce initiatives to ensure that Minnesota
3.16businesses and citizens can successfully compete in the global economy;
3.17 (10) manage and promote the regular and periodic reinvestment in the information
3.18and telecommunications technology systems and services infrastructure so that state and
3.19local government agencies can effectively and efficiently serve their customers;
3.20 (11) facilitate the cooperative development of and ensure compliance with standards
3.21and policies for information and telecommunications technology systems and services,
3.22electronic data practices and privacy, and electronic commerce among international,
3.23national, state, and local public and private organizations;
3.24 (12) eliminate unnecessary duplication of existing information and
3.25telecommunications technology systems and services provided byother public and private
3.26organizations while building on the existing governmental, educational, business, health
3.27care, and economic development infrastructures state agencies;
3.28 (13) identify, sponsor, develop, and execute shared information and
3.29telecommunications technology projects and ongoing operations;
3.30 (14) ensure overall security of the state's information and technology systems and
3.31services; and
3.32(15) manage and direct compliance with accessibility standards for informational
3.33technology, including hardware, software, Web sites, online forms, and online surveys.
3.34 (b) The chief information officer, in consultation with the commissioner of
3.35management and budget, must determine when it is cost-effective for agencies to develop
3.36and use shared information and telecommunications technology systems and services for
4.1the delivery of electronic government services. The chief information officer may require
4.2agencies to use shared information and telecommunications technology systems and
4.3services. The chief information officer shall establish reimbursement rates in cooperation
4.4with the commissioner of management and budget to be billed to agencies and other
4.5governmental entities sufficient to cover the actual development, operating, maintenance,
4.6and administrative costs of the shared systems. The methodology for billing may include
4.7the use of interagency agreements, or other means as allowed by law.
4.8 (c) A state agency that has an information and telecommunications technology
4.9project with a total expected project cost of more than $1,000,000, whether funded as part
4.10of the biennial budget or by any other means, shall register with the office by submitting
4.11basic project startup documentation, as specified by the chief information officer in both
4.12format and content, before any project funding is requested or committed and before
4.13the project commences. State agency project leaders must demonstrate that the project
4.14will be properly managed, provide updates to the project documentation as changes are
4.15proposed, and regularly report on the current status of the project on a schedule agreed to
4.16with the chief information officer.
4.17 (d) The chief information officer shall monitor progress on any active information
4.18and telecommunications technology project with a total expected project cost of more than
4.19$5,000,000 and report on the performance of the project in comparison with the plans for
4.20the project in terms of time, scope, and budget. The chief information officer may conduct
4.21an independent project audit of the project. The audit analysis and evaluation of the
4.22projects subject to paragraph (c) must be presented to agency executive sponsors, the
4.23project governance bodies, and the chief information officer. All reports and responses
4.24must become part of the project record.
4.25 (e) For any active information and telecommunications technology project with a
4.26total expected project cost of more than $10,000,000, the state agency must perform an
4.27annual independent audit that conforms to published project audit principles promulgated
4.28by the office.
4.29 (f) The chief information officer shall report by January 15 of each year to the
4.30chairs and ranking minority members of the legislative committees and divisions with
4.31jurisdiction over the office regarding projects the office has reviewed under paragraph (a),
4.32clause(2) (13). The report must include the reasons for the determinations made in the
4.33review of each project and a description of its current status.
4.34 Sec. 2. Minnesota Statutes 2012, section 16E.03, subdivision 2, is amended to read:
5.1 Subd. 2. Chief information officer's responsibility.The chief information officer
5.2shall coordinate the state's information and telecommunications technology systems and
5.3services to serve the needs of the state government. The chief information officer shall:
5.4(1) design a master plan for information and telecommunications technology
5.5systems and services in the state and its political subdivisions and shall report on the plan
5.6to the governor and legislature at the beginning of each regular session;
5.7(2) coordinate, review, and approve all information and telecommunications
5.8technology projects and oversee the state's information and telecommunications
5.9technology systems and services;
5.10(3) establish and enforce compliance with standards for information and
5.11telecommunications technology systems and services that are cost-effective and support
5.12open systems environments and that are compatible with state, national, and international
5.13standards, including accessibility standards;
5.14(4) maintain a library of systems and programs developed by the state and its
5.15political subdivisions for use by agencies of government;
5.16(5) direct and manage the shared operations of the state's information and
5.17telecommunications technology systems and services; and
5.18(6) establish and enforce standards and ensure acquisition of hardware and software
5.19necessary to protect data and systems in state agency networks connected to the Internet.
5.20 Sec. 3. Minnesota Statutes 2012, section 16E.035, is amended to read:
5.2116E.035 TECHNOLOGY INVENTORY.
5.22The chief information officer must preparean a financial inventory of technology
5.23owned or leased bystate agencies MN.IT Services. The inventory must include: (1)
5.24information on how the technology fits into the state's information technology architecture;
5.25and (2) a projected replacement schedule. The chief information officer must report the
5.26inventory to the legislative committees with primary jurisdiction over state technology
5.27issues by July 1 of each even-numbered year.
5.28 Sec. 4. Minnesota Statutes 2013 Supplement, section 16E.04, subdivision 2, is
5.29amended to read:
5.30 Subd. 2. Responsibilities.(a) In addition to other activities prescribed by law, the
5.31office shall carry out the duties set out in this subdivision.
5.32(b) (a) The office shall develop and establish a state information architecture to ensure:
5.33(1) that state agencydevelopment and purchase of information and communications
5.34systems, equipment, and servicesis designed to ensure that individual agency information
6.1systems complement and do not needlessly duplicate or conflict with the systems of other
6.2agencies; and
6.3(2) enhanced public access to data can be provided consistent with standards
6.4developed under section16E.05, subdivision 4 .
6.5When state agencies have need for the same or similar public data, the chief information
6.6officer, in coordination with the affected agencies, shall manage the most efficient and
6.7cost-effective method of producing and storing data for or sharing data between those
6.8agencies. The development of this information architecture must include the establishment
6.9of standards and guidelines to be followed by state agencies. The office shall ensure
6.10compliance with the architecture.
6.11(c) The office shall, in cooperation with state agencies, plan and manage the
6.12development and improvement of information systems so that an individual information
6.13system reflects and supports the state agency's mission and the state's requirements and
6.14functions.
6.15(d) (b) The office shall review and approve agency requests for funding for the
6.16development or purchase of information systems equipment or software before the
6.17requests may be included in the governor's budget.
6.18(e) (c) The office shall review and approve agency requests for grant funding that
6.19have an information and technology component.
6.20(f) (d) The office shall review major purchases of information systems equipment to:
6.21 (1) ensure that the equipment follows the standards and guidelines of the state
6.22information architecture;
6.23 (2) ensure the agency's proposed purchase reflects a cost-effective policy regarding
6.24volume purchasing; and
6.25 (3) ensure that the equipment is consistent with other systems in other state agencies
6.26so that data can be shared among agencies, unless the office determines that the agency
6.27purchasing the equipment has special needs justifying the inconsistency.
6.28(g) (e) The office shall review the operation of information systems by state agencies
6.29and ensure that these systems are operated efficiently and securely and continually meet
6.30the standards and guidelines established by the office. The standards and guidelines must
6.31emphasize uniformity that is cost-effective for the enterprise, that encourages information
6.32interchange, open systems environments, and portability of information whenever
6.33practicable and consistent with an agency's authority and chapter 13.
6.34 Sec. 5. Minnesota Statutes 2012, section 16E.05, subdivision 1, is amended to read:
6.35 Subdivision 1. Duties. The office, in consultation with interested persons, shall:
7.1(1) coordinate statewide efforts by units of state and local government to plan for
7.2and develop a system for providing access to government services; and
7.3(2) make recommendations to facilitate coordination and assistance of demonstration
7.4projects; and
7.5(3) (2) explore ways and means to improve citizen and business access to public
7.6services, including implementation of technological improvements.
7.7 Sec. 6. Minnesota Statutes 2013 Supplement, section 16E.18, subdivision 8, is
7.8amended to read:
7.9 Subd. 8. Exemption. The state information network is exempt from the five-
7.10and ten-year limitation on contracts set by sections16C.03, subdivision 17;
16C.05,
7.11subdivision 2 , paragraph (b); 16C.06, subdivision 3b;
16C.08, subdivision 3 , clause (5);
7.12and16C.09 , clause (6). A contract compliance review must be performed by the office on
7.13a five-year basis for any contract that has a total term greater than five years. The review
7.14must detail any compliance or performance issues on the part of the contractor.
7.15 Sec. 7. REPEALER.
7.16Minnesota Statutes 2012, sections 16E.02, subdivisions 2 and 3; 16E.03, subdivision
7.178; and 16E.0475, are repealed the day following final enactment.
1.3and obsolete language;amending Minnesota Statutes 2012, sections 16E.01, as
1.4amended; 16E.03, subdivision 2; 16E.035; 16E.05, subdivision 1; Minnesota
1.5Statutes 2013 Supplement, sections 16E.04, subdivision 2; 16E.18, subdivision
1.68; repealing Minnesota Statutes 2012, sections 16E.02, subdivisions 2, 3; 16E.03,
1.7subdivision 8; 16E.0475.
1.8BE IT ENACTED BY THE LEGISLATURE OF THE STATE OF MINNESOTA:
1.9 Section 1. Minnesota Statutes 2012, section 16E.01, as amended by Laws 2013,
1.10chapter 134, section 21, is amended to read:
1.1116E.01 OFFICE OF MN.IT SERVICES.
1.12 Subdivision 1. Creation; chief information officer. The Office of MN.IT Services,
1.13referred to in this chapter as the "office," is an agency in the executive branch headed by
1.14a commissioner, who also is the state chief information officer. The appointment of the
1.15commissioner is subject to the advice and consent of the senate under section
1.16 Subd. 1a. Responsibilities. The office shall provide oversight, leadership, and
1.17direction for information and telecommunications technology policy and the management,
1.18delivery, accessibility, and security of information and telecommunications technology
1.19systems and services in Minnesota. The office shall manage strategic investments in
1.20information and telecommunications technology systems and services to encourage the
1.21development of a technically literate society, to ensure sufficient access to and efficient
1.22delivery of accessible government services, and to maximize benefits for the state
1.23government as an enterprise.
1.24 Subd. 2. Discretionary powers. The office may:
2.1(1) enter into contracts for goods or services with public or private organizations
2.2and charge fees for services it provides;
2.3(2) apply for, receive, and expend money from public agencies;
2.4(3) apply for, accept, and disburse grants and other aids from the federal government
2.5and other public or private sources;
2.6(4) enter into contracts with agencies of the federal government, local governmental
2.7units, the University of Minnesota and other educational institutions, and private persons
2.8and other nongovernmental organizations as necessary to perform its statutory duties;
2.9
2.10
2.11
2.12information, and issue reports relating to information and communications technology
2.13issues;
2.14
2.15
2.16
2.17with and make recommendations to the governor, legislature, state agencies, local
2.18governments, local technology development agencies, the federal government, private
2.19businesses, and individuals for the realization of information and communications
2.20technology infrastructure development potential;
2.21
2.22and community development and government services projects, including technology
2.23initiatives related to culture and the arts, with public and private organizations; and
2.24
2.25and communications systems.
2.26 Subd. 3. Duties. (a) The office shall:
2.27 (1) manage the efficient and effective use of available federal, state, local, and
2.28public-private resources to develop statewide information and telecommunications
2.29technology systems and services and its infrastructure;
2.30 (2) approve state agency and intergovernmental information and telecommunications
2.31technology systems and services development efforts involving state or intergovernmental
2.32funding, including federal funding, provide information to the legislature regarding
2.33projects reviewed, and recommend projects for inclusion in the governor's budget under
2.34section
2.35 (3) ensure cooperation and collaboration among state and local governments in
2.36developing intergovernmental information and telecommunications technology systems
3.1and services, and define the structure and responsibilities of a representative governance
3.2structure;
3.3 (4) cooperate and collaborate with the legislative and judicial branches in the
3.4development of information and communications systems in those branches;
3.5 (5) continue the development of North Star, the state's official comprehensive online
3.6service and information initiative;
3.7 (6) promote and collaborate with the state's agencies in the state's transition to an
3.8effectively competitive telecommunications market;
3.9 (7) collaborate with entities carrying out education and lifelong learning initiatives
3.10to assist Minnesotans in developing technical literacy and obtaining access to ongoing
3.11learning resources;
3.12 (8) promote and coordinate public information access and network initiatives,
3.13consistent with chapter 13, to connect Minnesota's citizens and communities to each
3.14other, to their governments, and to the world;
3.15 (9) promote and coordinate electronic commerce initiatives to ensure that Minnesota
3.16businesses and citizens can successfully compete in the global economy;
3.17 (10) manage and promote the regular and periodic reinvestment in the information
3.18and telecommunications technology systems and services infrastructure so that state and
3.19local government agencies can effectively and efficiently serve their customers;
3.20 (11) facilitate the cooperative development of and ensure compliance with standards
3.21and policies for information and telecommunications technology systems and services,
3.22electronic data practices and privacy, and electronic commerce among international,
3.23national, state, and local public and private organizations;
3.24 (12) eliminate unnecessary duplication of existing information and
3.25telecommunications technology systems and services provided by
3.26
3.27
3.28 (13) identify, sponsor, develop, and execute shared information and
3.29telecommunications technology projects and ongoing operations;
3.30 (14) ensure overall security of the state's information and technology systems and
3.31services; and
3.32(15) manage and direct compliance with accessibility standards for informational
3.33technology, including hardware, software, Web sites, online forms, and online surveys.
3.34 (b) The chief information officer, in consultation with the commissioner of
3.35management and budget, must determine when it is cost-effective for agencies to develop
3.36and use shared information and telecommunications technology systems and services for
4.1the delivery of electronic government services. The chief information officer may require
4.2agencies to use shared information and telecommunications technology systems and
4.3services. The chief information officer shall establish reimbursement rates in cooperation
4.4with the commissioner of management and budget to be billed to agencies and other
4.5governmental entities sufficient to cover the actual development, operating, maintenance,
4.6and administrative costs of the shared systems. The methodology for billing may include
4.7the use of interagency agreements, or other means as allowed by law.
4.8 (c) A state agency that has an information and telecommunications technology
4.9project with a total expected project cost of more than $1,000,000, whether funded as part
4.10of the biennial budget or by any other means, shall register with the office by submitting
4.11basic project startup documentation, as specified by the chief information officer in both
4.12format and content, before any project funding is requested or committed and before
4.13the project commences. State agency project leaders must demonstrate that the project
4.14will be properly managed, provide updates to the project documentation as changes are
4.15proposed, and regularly report on the current status of the project on a schedule agreed to
4.16with the chief information officer.
4.17 (d) The chief information officer shall monitor progress on any active information
4.18and telecommunications technology project with a total expected project cost of more than
4.19$5,000,000 and report on the performance of the project in comparison with the plans for
4.20the project in terms of time, scope, and budget. The chief information officer may conduct
4.21an independent project audit of the project. The audit analysis and evaluation of the
4.22projects subject to paragraph (c) must be presented to agency executive sponsors, the
4.23project governance bodies, and the chief information officer. All reports and responses
4.24must become part of the project record.
4.25 (e) For any active information and telecommunications technology project with a
4.26total expected project cost of more than $10,000,000, the state agency must perform an
4.27annual independent audit that conforms to published project audit principles promulgated
4.28by the office.
4.29 (f) The chief information officer shall report by January 15 of each year to the
4.30chairs and ranking minority members of the legislative committees and divisions with
4.31jurisdiction over the office regarding projects the office has reviewed under paragraph (a),
4.32clause
4.33review of each project and a description of its current status.
4.34 Sec. 2. Minnesota Statutes 2012, section 16E.03, subdivision 2, is amended to read:
5.1 Subd. 2. Chief information officer's responsibility.
5.2
5.3
5.4(1) design a master plan for information and telecommunications technology
5.5systems and services in the state and its political subdivisions and shall report on the plan
5.6to the governor and legislature at the beginning of each regular session;
5.7(2) coordinate, review, and approve all information and telecommunications
5.8technology projects and oversee the state's information and telecommunications
5.9technology systems and services;
5.10(3) establish and enforce compliance with standards for information and
5.11telecommunications technology systems and services that are cost-effective and support
5.12open systems environments and that are compatible with state, national, and international
5.13standards, including accessibility standards;
5.14(4) maintain a library of systems and programs developed by the state and its
5.15political subdivisions for use by agencies of government;
5.16(5) direct and manage the shared operations of the state's information and
5.17telecommunications technology systems and services; and
5.18(6) establish and enforce standards and ensure acquisition of hardware and software
5.19necessary to protect data and systems in state agency networks connected to the Internet.
5.20 Sec. 3. Minnesota Statutes 2012, section 16E.035, is amended to read:
5.2116E.035 TECHNOLOGY INVENTORY.
5.22The chief information officer must prepare
5.23owned or leased by
5.24information on how the technology fits into the state's information technology architecture;
5.25and (2) a projected replacement schedule. The chief information officer must report the
5.26inventory to the legislative committees with primary jurisdiction over state technology
5.27issues by July 1 of each even-numbered year.
5.28 Sec. 4. Minnesota Statutes 2013 Supplement, section 16E.04, subdivision 2, is
5.29amended to read:
5.30 Subd. 2. Responsibilities.
5.31
5.32
5.33(1) that state agency
5.34systems, equipment, and services
6.1
6.2agencies; and
6.3(2) enhanced public access to data can be provided consistent with standards
6.4developed under section
6.5When state agencies have need for the same or similar public data, the chief information
6.6officer, in coordination with the affected agencies, shall manage the most efficient and
6.7cost-effective method of producing and storing data for or sharing data between those
6.8agencies. The development of this information architecture must include the establishment
6.9of standards and guidelines to be followed by state agencies. The office shall ensure
6.10compliance with the architecture.
6.11
6.12
6.13
6.14
6.15
6.16development or purchase of information systems equipment or software before the
6.17requests may be included in the governor's budget.
6.18
6.19have an information and technology component.
6.20
6.21 (1) ensure that the equipment follows the standards and guidelines of the state
6.22information architecture;
6.23 (2) ensure the agency's proposed purchase reflects a cost-effective policy regarding
6.24volume purchasing; and
6.25 (3) ensure that the equipment is consistent with other systems in other state agencies
6.26so that data can be shared among agencies, unless the office determines that the agency
6.27purchasing the equipment has special needs justifying the inconsistency.
6.28
6.29and ensure that these systems are operated efficiently and securely and continually meet
6.30the standards and guidelines established by the office. The standards and guidelines must
6.31emphasize uniformity that is cost-effective for the enterprise, that encourages information
6.32interchange, open systems environments, and portability of information whenever
6.33practicable and consistent with an agency's authority and chapter 13.
6.34 Sec. 5. Minnesota Statutes 2012, section 16E.05, subdivision 1, is amended to read:
6.35 Subdivision 1. Duties. The office, in consultation with interested persons, shall:
7.1(1) coordinate statewide efforts by units of state and local government to plan for
7.2and develop a system for providing access to government services; and
7.3
7.4
7.5
7.6services, including implementation of technological improvements.
7.7 Sec. 6. Minnesota Statutes 2013 Supplement, section 16E.18, subdivision 8, is
7.8amended to read:
7.9 Subd. 8. Exemption. The state information network is exempt from the five-
7.10and ten-year limitation on contracts set by sections
7.11subdivision 2
7.12and
7.13a five-year basis for any contract that has a total term greater than five years. The review
7.14must detail any compliance or performance issues on the part of the contractor.
7.15 Sec. 7. REPEALER.
7.16Minnesota Statutes 2012, sections 16E.02, subdivisions 2 and 3; 16E.03, subdivision
7.178; and 16E.0475, are repealed the day following final enactment.
