Bill Text: NY A04983 | 2023-2024 | General Assembly | Amended
Bill Title: Provides for the protection of health information; establishes requirements for communications to individuals about their health information; requires either written consent or a designated necessary purpose for the processing of an individual's health information.
Spectrum: Partisan Bill (Democrat 28-0)
Status: (Introduced) 2024-06-03 - substituted by s158e [A04983 Detail]
Download: New_York-2023-A04983-Amended.html
STATE OF NEW YORK ________________________________________________________________________ 4983--D 2023-2024 Regular Sessions IN ASSEMBLY February 27, 2023 ___________ Introduced by M. of A. L. ROSENTHAL, CUNNINGHAM, REYES, DINOWITZ, SIMON, TAPIA, SHIMSKY, FAHY, BICHOTTE HERMELYN, EPSTEIN, BURDICK, McDONALD, BRAUNSTEIN, SEAWRIGHT, LUCAS, STIRPE, AUBRY, GLICK, KIM, DILAN, TAYLOR, SEPTIMO, GONZALEZ-ROJAS, LEVENBERG, MITAYNES, ARDILA, THIELE, RAMOS -- read once and referred to the Committee on Science and Tech- nology -- committee discharged, bill amended, ordered reprinted as amended and recommitted to said committee -- again reported from said committee with amendments, ordered reprinted as amended and recommit- ted to said committee -- recommitted to the Committee on Science and Technology in accordance with Assembly Rule 3, sec. 2 -- committee discharged, bill amended, ordered reprinted as amended and recommitted to said committee -- reported and referred to the Committee on Codes -- reported and referred to the Committee on Rules -- again reported from said committee with amendments, ordered reprinted as amended and recommitted to said committee AN ACT to amend the general business law, in relation to providing for the protection of health information The People of the State of New York, represented in Senate and Assem- bly, do enact as follows: 1 Section 1. The general business law is amended by adding a new article 2 42 to read as follows: 3 ARTICLE 42 4 NEW YORK HEALTH INFORMATION PRIVACY ACT 5 Section 1100. Definitions. 6 1101. Requirements for communications to individuals. 7 1102. Lawfulness of processing regulated health information. 8 1103. Individual rights. 9 1104. Security. 10 1105. Service providers. 11 1106. Exemptions. 12 1107. Enforcement. EXPLANATION--Matter in italics (underscored) is new; matter in brackets [] is old law to be omitted. LBD01105-15-4A. 4983--D 2 1 1108. Contracts and waivers void and unenforceable. 2 § 1100. Definitions. As used in this article, the following terms 3 shall have the following meanings: 4 1. "Deidentified information" means information that cannot reasonably 5 be used to infer information about, or otherwise be linked to a partic- 6 ular individual, household, or device, provided that the regulated enti- 7 ty or service provider that processes the information: 8 (a) Implements reasonable technical safeguards to ensure that the 9 information cannot be associated with an individual, household, or 10 device; 11 (b) Publicly commits to process the information only as deidentified 12 information and not attempt to reidentify the information, except that 13 the regulated entity or service provider may attempt to reidentify the 14 information solely for the purpose of determining whether its deiden- 15 tification processes satisfy the requirements of this section; and 16 (c) Contractually obligates any recipient of the deidentified informa- 17 tion to comply with all requirements of this section. 18 2. "Regulated health information" means any information that is 19 reasonably linkable to an individual, or a device, and is collected or 20 processed in connection with the physical or mental health of an indi- 21 vidual. Location or payment information that relates to an individual's 22 physical or mental health or any inference drawn or derived about an 23 individual's physical or mental health that is reasonably linkable to an 24 individual, or a device, shall be considered, without limitation, regu- 25 lated health information. Regulated health information shall not 26 include deidentified information. 27 3. "Process" or "processing" means an operation or set of operations 28 performed on regulated health information, including but not limited to 29 the collection, use, access, sharing, sale, monetization, analysis, 30 retention, creation, generation, derivation, recording, organization, 31 structuring, storage, disclosure, transmission, disposal, licensing, 32 destruction, deletion, modification, or deidentification of regulated 33 health information. 34 4. "Regulated entity" means any entity that (a) controls the process- 35 ing of regulated health information of an individual who is a New York 36 resident, (b) controls the processing of regulated health information of 37 an individual who is physically present in New York while that individ- 38 ual is in New York, or (c) is located in New York and controls the proc- 39 essing of regulated health information. A regulated entity may also be a 40 service provider depending upon the context in which regulated health 41 information is processed. 42 5. "Sell" means to share regulated health information for monetary or 43 other valuable consideration. Selling does not include the sharing of 44 regulated health information for monetary or other valuable consider- 45 ation to a third party as an asset that is part of a merger, acquisi- 46 tion, bankruptcy, or other transaction in which the third party assumes 47 control of all or part of the regulated entity's assets. 48 6. "Service provider" means any person or entity that processes regu- 49 lated health information on behalf of a regulated entity. A service 50 provider may also be a regulated entity depending upon the context in 51 which regulated health information is processed. 52 7. "Third party" means a person or entity other than the individual, 53 regulated entity, or service provider involved in a transaction or 54 occurrence that involves regulated health information. A third party may 55 also be a regulated entity or service provider depending upon the 56 context in which regulated health information is processed.A. 4983--D 3 1 § 1101. Requirements for communications to individuals. All notices, 2 disclosures, forms, and other communications to individuals provided 3 pursuant to this article shall comply with the following: 4 1. In general, all communications shall use plain, straightforward 5 language, avoiding technical or legal jargon, and must be provided 6 through an interface the individual regularly uses in connection with 7 the regulated entity's product or service. 8 2. All communications shall be reasonably accessible to individuals 9 with disabilities, including by: 10 (a) utilizing digital accessibility tools; 11 (b) for notices, complying with generally recognized industry stand- 12 ards, including, but not limited to, current standards set by standards 13 setting bodies such as the World Web Consortium, or other similar stand- 14 ards setting bodies as determined by the attorney general; and 15 (c) for other communications, providing information about how an indi- 16 vidual with a disability may access the communication in an alternative 17 format. 18 3. All communications shall be available in the languages in which the 19 regulated entity provides information via its website and services. Any 20 direct communication to an individual shall be provided in the language 21 in which the individual ordinarily interacts with the regulated entity 22 or its service provider. 23 4. A regulated entity shall make any notice for processing pursuant to 24 a permissible purpose, pursuant to subparagraph (ii) of paragraph (b) of 25 subdivision one of section eleven hundred two of this article, or form 26 for processing pursuant to authorization, pursuant to subparagraph (i) 27 of paragraph (b) of subdivision one of section eleven hundred two of 28 this article, publicly available on its website. If an authorization 29 form is customized for each individual, the regulated entity may instead 30 publicly post a sample authorization form on its website. 31 § 1102. Lawfulness of processing regulated health information. 1. In 32 general, it shall be unlawful for a regulated entity to: 33 (a) sell an individual's regulated health information to a third 34 party; or 35 (b) otherwise process an individual's regulated health information 36 unless: 37 (i) The individual has provided valid authorization for such process- 38 ing as set forth in paragraph (b) of subdivision two of this section; or 39 (ii) Processing of an individual's regulated health information is 40 strictly necessary for the purpose of: 41 (A) providing or maintaining a specific product or service requested 42 by such individual; 43 (B) conducting the regulated entity's internal business operations, 44 which exclude any activities related to marketing, advertising, research 45 and development, or providing products or services to third parties; 46 (C) protecting against malicious, fraudulent, or illegal activity; 47 (D) detecting, responding to, or preventing security incidents or 48 threats; 49 (E) protecting the vital interests of an individual; 50 (F) investigating, establishing, exercising, preparing for, or defend- 51 ing legal claims; or 52 (G) complying with the regulated entity's legal obligations. 53 2. Unless processing of an individual's regulated health information 54 is strictly necessary pursuant to subparagraph (ii) of paragraph (b) of 55 subdivision one of this section, a regulated entity that processes regu- 56 lated health information pursuant to valid authorization as required byA. 4983--D 4 1 subparagraph (i) of paragraph (b) of subdivision one of this section 2 shall comply with the following: 3 (a) A request for authorization to process an individual's regulated 4 health information shall: 5 (i) be made separately from any other transaction or part of a trans- 6 action; 7 (ii) be made at least twenty-four hours after an individual creates an 8 account or first uses the requested product or service; 9 (iii) be made in the absence of any mechanism that has the purpose or 10 substantial effect of obscuring, subverting, or impairing an individ- 11 ual's decision-making regarding authorization for processing; 12 (iv) if requesting authorization for multiple categories of processing 13 activities, allow the individual to provide or withhold authorization 14 separately for each category of processing activity; and 15 (v) not include any request for authorization for a processing activ- 16 ity for which an individual has withheld or revoked authorization within 17 the past calendar year. 18 (b) A valid authorization shall include: 19 (i) the types of regulated health information to be processed; 20 (ii) the nature of the processing activity; 21 (iii) the specific purposes for such processing; 22 (iv) the names where readily available, or categories of service 23 providers and third parties to which the regulated entity may disclose 24 the individual's regulated health information and the purposes for such 25 disclosure, including the circumstances under which the regulated entity 26 may disclose regulated health information to law enforcement; 27 (v) any monetary or other valuable consideration the regulated entity 28 may receive in connection with processing the individual's regulated 29 health information, where applicable; 30 (vi) that failing to provide authorization will not affect the indi- 31 vidual's experience of using the regulated entity's products or 32 services; 33 (vii) the expiration date of the authorization, which may be up to one 34 year from the date authorization was provided; 35 (viii) the mechanism by which the individual may revoke authorization 36 prior to expiration; 37 (ix) the mechanism by which the individual may request access to and 38 deletion of their regulated health information; 39 (x) any other information material to an individual's decision-making 40 regarding authorization for processing; and 41 (xi) the signature, which may be electronic, of the individual who is 42 the subject of the regulated health information, or a parent or guardian 43 authorized by law to take actions of legal consequence on behalf of the 44 individual who is the subject of the regulated health information, and 45 the date. 46 (c) (i) A regulated entity that receives authorization for processing 47 shall provide an effective, efficient, and easy-to-use mechanism by 48 which an individual may revoke authorization at any time through an 49 interface the individual regularly uses in connection with the regulated 50 entity's product or service. 51 (ii) Upon an individual's revocation of authorization, the regulated 52 entity shall immediately cease all processing activities for which 53 authorization was revoked, except to the extent necessary to comply with 54 the regulated entity's legal obligations. 55 (iii) For individuals who have an online account with the regulated 56 entity, the regulated entity must provide, in a conspicuous and easilyA. 4983--D 5 1 accessible place within the account settings, a list of all processing 2 activities for which the individual has provided authorization and, for 3 each processing activity, allow the individual to revoke authorization 4 in the same place with one motion or action. 5 (d) Upon obtaining valid authorization from an individual, the regu- 6 lated entity shall provide that individual a copy of the authorization. 7 The authorization shall be provided in a manner that is capable of being 8 retained by the individual. 9 (e) The regulated entity shall limit its processing to what was clear- 10 ly disclosed to an individual pursuant to paragraph (b) of this subdivi- 11 sion when the regulated entity received authorization from the individ- 12 ual. 13 (f) If the regulated entity seeks to materially alter its processing 14 activities for regulated health information collected pursuant to 15 authorization, the regulated entity shall obtain a new authorization for 16 the new or altered processing activity. 17 (g) Providing a product or service requested by an individual must not 18 be made contingent on providing authorization. The regulated entity must 19 not discriminate against an individual for withholding authorization, 20 such as by charging different prices or rates for products or services, 21 including through the use of discounts or other benefits, imposing 22 penalties, or providing a different level or quality of services or 23 goods to the individual. 24 3. A regulated entity that processes regulated health information 25 pursuant to a permissible purpose pursuant to subparagraph (ii) of para- 26 graph (b) of subdivision one of this section shall comply with the 27 following: 28 (a) A regulated entity shall provide clear and conspicuous notice that 29 describes: 30 (i) the types of regulated health information to be processed; 31 (ii) the nature of the processing activity; 32 (iii) the specific purposes for such processing; 33 (iv) the names where readily available, or categories of service 34 providers and third parties to which the regulated entity may disclose 35 the individual's regulated health information and the purposes for such 36 disclosure, including the circumstances under which the regulated entity 37 may disclose regulated health information to law enforcement; and 38 (v) the mechanism by which the individual may request access to and 39 deletion of their regulated health information. 40 (b) If the regulated entity materially alters its processing activ- 41 ities for regulated health information collected pursuant to a permissi- 42 ble purpose, the regulated entity must provide a clear and conspicuous 43 notice in plain language, separate from a privacy policy, terms of 44 service, or similar document, that describes any material changes to the 45 processing activities and provide the individual with an opportunity to 46 request deletion of their regulated health information. 47 § 1103. Individual rights. 1. (a) A regulated entity shall make avail- 48 able an effective, efficient, and easy-to-use mechanism through an 49 interface the individual regularly uses in connection with the regulated 50 entity's product or service by which an individual may request access to 51 their regulated health information. 52 (b) Within thirty days of receiving an access request, the regulated 53 entity shall make available a copy of all regulated health information 54 about the individual that the regulated entity maintains or that service 55 providers maintain on behalf of the regulated entity.A. 4983--D 6 1 2. (a) A regulated entity shall make available an effective, effi- 2 cient, and easy-to-use mechanism through an interface the individual 3 regularly uses in connection with the regulated entity's product or 4 service by which an individual may request the deletion of their regu- 5 lated health information. 6 (b) An individual's request to delete or cancel their online account 7 shall be treated as a request to delete the individual's regulated 8 health information. 9 (c) Within thirty days of receiving a deletion request, the regulated 10 entity shall: 11 (i) Delete all regulated health information associated with the indi- 12 vidual in the regulated entity's possession or control, except to the 13 extent necessary to comply with the regulated entity's legal obli- 14 gations; and 15 (ii) Unless it proves impossible or involves disproportionate effort 16 that is documented in writing by the regulated entity, communicate such 17 request to each service provider or third party that processed the indi- 18 vidual's regulated health information in connection with a transaction 19 involving the regulated entity occurring within one year preceding the 20 individual's request. 21 (d) Any service provider or third party that receives notice of an 22 individual's deletion request shall within thirty days delete all regu- 23 lated health information associated with the individual in its 24 possession or control, except to the extent necessary to comply with its 25 legal obligations. 26 3. Any right set forth in this section may be exercised at any time by 27 the individual who is the subject of the regulated health information or 28 an agent authorized by such individual. 29 § 1104. Security. 1. In general, a regulated entity shall develop, 30 implement, and maintain reasonable administrative, technical, and phys- 31 ical safeguards to protect the security, confidentiality, and integrity 32 of regulated health information. 33 2. A regulated entity must securely dispose of an individual's regu- 34 lated health information pursuant to a publicly available retention 35 schedule within a reasonable time, and in no event later than sixty 36 days, after it is no longer necessary to maintain for the permissible 37 purpose or purposes identified in the notice or for which the individual 38 provided valid authorization. 39 § 1105. Service providers. 1. In general, any processing of regulated 40 health information by a service provider on behalf of a regulated entity 41 shall be governed by a written, binding agreement. Such agreement shall 42 clearly set forth instructions for processing regulated health informa- 43 tion, the nature and purpose of processing, the duration of processing, 44 and the rights and obligations of both parties. 45 2. An agreement pursuant to subdivision one of this section shall 46 require that the service provider: 47 (a) ensure that each person processing regulated health information is 48 subject to a duty of confidentiality with respect to such information; 49 (b) protect regulated health information in a manner consistent with 50 the requirements of this article; 51 (c) process regulated health information only when and to the extent 52 necessary to comply with its obligations to the regulated entity; 53 (d) not combine the regulated health information which the service 54 provider receives from or on behalf of the regulated entity with any 55 other personal information which the service provider receives from orA. 4983--D 7 1 on behalf of another party or collects from its own relationship with 2 individuals; 3 (e) comply with any exercises of an individual's rights under section 4 eleven hundred three of this article upon the request of the regulated 5 entity and notify any service providers or third parties to which it 6 disclosed regulated health information of the request; 7 (f) delete or return all regulated health information to the regulated 8 entity at the end of the provision of services, unless retention of the 9 regulated health information is required by law; 10 (g) upon the reasonable request of the regulated entity, make avail- 11 able to the regulated entity all data in its possession necessary to 12 demonstrate the service provider's compliance with the obligations in 13 this section; 14 (h) allow, and cooperate with, reasonable assessments by the regulated 15 entity or the regulated entity's designated assessor for purposes of 16 evaluating compliance with the obligations of this article. Alterna- 17 tively, the service provider may arrange for a qualified and independent 18 assessor to conduct an assessment of the service provider's policies and 19 technical and organizational measures in support of the obligations 20 under this article using an appropriate and accepted control standard or 21 framework and assessment procedure for such assessments. The service 22 provider shall provide a report of such assessment to the regulated 23 entity upon request; 24 (i) notify the regulated entity a reasonable time in advance before 25 disclosing or transferring regulated health information to any further 26 service providers, which may be in the form of a regularly updated list 27 of further service providers that may access regulated health informa- 28 tion; and 29 (j) engage any further service provider pursuant to a written, binding 30 agreement that includes the contractual requirements provided in this 31 section, containing at minimum the same obligations that the service 32 provider has entered into with regard to regulated health information. 33 § 1106. Exemptions. Nothing in this article shall apply to: 34 1. information processed by local, state, and federal governments, and 35 municipal corporations; 36 2. protected health information that is collected by a covered entity 37 or business associate governed by the privacy, security, and breach 38 notification rules issued by the United States Department of Health and 39 Human Services, Parts 160 and 164 of Title 45 of the Code of Federal 40 Regulations, established pursuant to the Health Insurance Portability 41 and Accountability Act of 1996 (Public Law 104-191) and the Health 42 Information Technology for Economic and Clinical Health Act (Public Law 43 111-5); 44 3. any covered entity governed by the privacy, security, and breach 45 notification rules issued by the United States Department of Health and 46 Human Services, Parts 160 and 164 of Title 45 of the Code of Federal 47 Regulations, established pursuant to the Health Insurance Portability 48 and Accountability Act of 1996 (Public Law 104-191), to the extent the 49 covered entity maintains patient information in the same manner as 50 protected health information as described in subdivision two of this 51 section; and 52 4. information collected as part of a clinical trial subject to the 53 Federal Policy for the Protection of Human Subjects, also known as the 54 Common Rule, pursuant to good clinical practice guidelines issued by the 55 International Council for Harmonisation or pursuant to human subjectA. 4983--D 8 1 protection requirements of the United States Food and Drug Adminis- 2 tration. 3 § 1107. Enforcement. 1. Whenever it appears to the attorney general, 4 either upon complaint or otherwise, that any person or persons, within 5 or outside the state, has engaged in or is about to engage in any of the 6 acts or practices stated to be unlawful under this article, the attorney 7 general may bring an action or special proceeding in the name and on 8 behalf of the people of the state of New York to enjoin any violation of 9 this article, to obtain restitution of any moneys or property obtained 10 directly or indirectly by any such violation, to obtain disgorgement of 11 any profits obtained directly or indirectly by any such violation, to 12 obtain civil penalties of not more than fifteen thousand dollars per 13 violation or twenty percent of revenue obtained from New York consumers 14 within the past fiscal year, whichever is greater, and to obtain any 15 such other and further relief as the court may deem proper, including 16 preliminary relief. 17 2. The remedies provided by this section shall be in addition to any 18 other lawful remedy available. 19 3. Any action or special proceeding brought by the attorney general 20 pursuant to this section must be commenced within six years of the date 21 on which the attorney general became aware of the violation. 22 4. In connection with any proposed action or special proceeding under 23 this section, the attorney general is authorized to take proof and make 24 a determination of the relevant facts, and to issue subpoenas in accord- 25 ance with the civil practice law and rules. The attorney general may 26 also require such other data and information as they may deem relevant 27 and may require written responses to questions under oath. Such power of 28 subpoena and examination shall not abate or terminate by reason of any 29 action or special proceeding brought by the attorney general under this 30 article. 31 5. This section shall apply to all acts declared to be unlawful in 32 this article, whether or not subject to any other law of this state, and 33 shall not supersede, amend or repeal any other law of this state under 34 which the attorney general is authorized to take any action or conduct 35 any inquiry. 36 6. The attorney general may promulgate such rules and regulations as 37 are necessary to effectuate and enforce the provisions of this section. 38 § 1108. Contracts and waivers void and unenforceable. 1. Any contrac- 39 tual provision inconsistent with this article shall be void and unen- 40 forceable. 41 2. Any waiver by any individual of the provisions of this article 42 shall be void and unenforceable. 43 § 2. Severability. If any clause, sentence, paragraph, subdivision, 44 section or part of this act shall be adjudged by any court of competent 45 jurisdiction to be invalid, such judgment shall not affect, impair, or 46 invalidate the remainder thereof, but shall be confined in its operation 47 to the clause, sentence, paragraph, subdivision, section or part thereof 48 directly involved in the controversy in which such judgment shall have 49 been rendered. It is hereby declared to be the intent of the legislature 50 that this act would have been enacted even if such invalid provisions 51 had not been included herein. 52 § 3. This act shall take effect one year after it shall have become a 53 law. Effective immediately, the addition, amendment and/or repeal of any 54 rule or regulation necessary for the implementation of this act on its 55 effective date are authorized to be made and completed on or before such 56 effective date.
