STATE OF NEW YORK
________________________________________________________________________
7164
IN SENATE
January 10, 2020
___________
Introduced by Sen. MAYER -- read twice and ordered printed, and when
printed to be committed to the Committee on Rules
AN ACT to amend a chapter of the laws of 2019 directing the department
of state to conduct a study on the use of legal material in an elec-
tronic format and access to such legal materials, as proposed in
legislative bills numbers S.6030 and A.382, in relation to the imple-
mentation of such study
The People of the State of New York, represented in Senate and Assem-
bly, do enact as follows:
1 Section 1. Section 1 of a chapter of the laws of 2019 directing the
2 department of state to conduct a study on the use of legal material in
3 an electronic format and access to such legal materials, as proposed in
4 legislative bills numbers S.6030 and A.382, is amended to read as
5 follows:
6 Section 1. 1. (a) The [department of state] office of information
7 technology services, in consultation with any entity that the [secretary
8 of state] director of the office of information technology services
9 deems appropriate, shall conduct a study on the use of legal material in
10 an electronic format that guarantees the authenticity of and access to
11 such legal materials of the state of New York. For the purposes of this
12 act, "legal material" shall mean, whether or not in effect: the consti-
13 tution of the state of New York; the laws of the state of New York; any
14 state agency rule, regulation or decision that has or had the effect of
15 law; material published in the New York register; and the New York code
16 of rules and regulations.
17 (b) The study shall include, but not be limited to:
18 i. standards regarding the use, authentication, preservation, securi-
19 ty, and public access of legal material, and the fiscal implications
20 thereof;
21 ii. the needs of users of legal material in an electronic format;
22 iii. views of stakeholders pertaining to the authentication, use,
23 preservation, and security of legal materials in an electronic format;
EXPLANATION--Matter in italics (underscored) is new; matter in brackets
[ ] is old law to be omitted.
LBD01821-02-0
S. 7164 2
1 iv. methods and technologies used for the authentication, use, preser-
2 vation and security of legal material, technology used by the state and
3 other states to disseminate legal material; and
4 v. current practices of the state of New York with regard to session
5 laws, the code of statutes, the register, administrative code, and court
6 opinions in both electronic and non-electronic format.
7 2. On or before November 1, 2020, the [department of state] office of
8 information technology services shall submit such study to the governor,
9 the temporary president of the senate and the speaker of the assembly
10 and shall publicly post such study on the [department of state's] office
11 of information technology services' website.
12 3. The [department of state] office of information technology services
13 may request, and is authorized to receive, any information from any
14 state agency that is relevant and material to the completion of such
15 study. Such information received by the [department of state] office of
16 information technology services shall be subject to the same require-
17 ments for confidentiality and limitations on use, if any, as are appli-
18 cable to such state agency's use of such information.
19 § 2. This act shall take effect on the same date and in the same
20 manner as a chapter of the laws of 2019 directing the department of
21 state to conduct a study on the use of legal material in an electronic
22 format and access to such legal materials, as proposed in legislative
23 bills numbers S.6030 and A.382, takes effect.