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| | 103RD GENERAL ASSEMBLY
State of Illinois
2023 and 2024
HB4401 Introduced , by Rep. Daniel Didech SYNOPSIS AS INTRODUCED:
| | 5 ILCS 140/2 | from Ch. 116, par. 202 | 50 ILCS 205/3 | from Ch. 116, par. 43.103 |
| Amends the Freedom of Information Act and the Local Records Act. In the definition provisions of those Acts, defines the term "junk mail" and specifies that the term "public record" does not include junk mail. | |
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| | A BILL FOR |
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| 1 | | AN ACT concerning government.
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| 2 | | Be it enacted by the People of the State of Illinois, |
| 3 | | represented in the General Assembly:
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| 4 | | Section 5. The Freedom of Information Act is amended by |
| 5 | | changing Section 2 as follows:
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| 6 | | (5 ILCS 140/2) (from Ch. 116, par. 202) |
| 7 | | Sec. 2. Definitions. As used in this Act: |
| 8 | | (a) "Public body" means all legislative, executive, |
| 9 | | administrative, or advisory bodies of the State, state |
| 10 | | universities and colleges, counties, townships, cities, |
| 11 | | villages, incorporated towns, school districts and all other |
| 12 | | municipal corporations, boards, bureaus, committees, or |
| 13 | | commissions of this State, any subsidiary bodies of any of the |
| 14 | | foregoing including but not limited to committees and |
| 15 | | subcommittees thereof, and a School Finance Authority created |
| 16 | | under Article 1E of the School Code. "Public body" does not |
| 17 | | include a child death review team or the Illinois Child Death |
| 18 | | Review Teams Executive Council established under the Child |
| 19 | | Death Review Team Act, or a regional youth advisory board or |
| 20 | | the Statewide Youth Advisory Board established under the |
| 21 | | Department of Children and Family Services Statewide Youth |
| 22 | | Advisory Board Act. |
| 23 | | (b) "Person" means any individual, corporation, |
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| 1 | | partnership, firm, organization or association, acting |
| 2 | | individually or as a group. |
| 3 | | (c) "Public records" means all records, reports, forms, |
| 4 | | writings, letters, memoranda, books, papers, maps, |
| 5 | | photographs, microfilms, cards, tapes, recordings, electronic |
| 6 | | data processing records, electronic communications, recorded |
| 7 | | information and all other documentary materials pertaining to |
| 8 | | the transaction of public business, regardless of physical |
| 9 | | form or characteristics, having been prepared by or for, or |
| 10 | | having been or being used by, received by, in the possession |
| 11 | | of, or under the control of any public body. "Public records" |
| 12 | | does not include junk mail. |
| 13 | | (c-5) "Private information" means unique identifiers, |
| 14 | | including a person's social security number, driver's license |
| 15 | | number, employee identification number, biometric identifiers, |
| 16 | | personal financial information, passwords or other access |
| 17 | | codes, medical records, home or personal telephone numbers, |
| 18 | | and personal email addresses. Private information also |
| 19 | | includes home address and personal license plates, except as |
| 20 | | otherwise provided by law or when compiled without possibility |
| 21 | | of attribution to any person. For a public body that is a |
| 22 | | HIPAA-covered entity, "private information" includes |
| 23 | | electronic medical records and all information, including |
| 24 | | demographic information, contained within or extracted from an |
| 25 | | electronic medical records system operated or maintained by |
| 26 | | the public body in compliance with State and federal medical |
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| 1 | | privacy laws and regulations, including, but not limited to, |
| 2 | | the Health Insurance Portability and Accountability Act and |
| 3 | | its regulations, 45 CFR Parts 160 and 164. As used in this |
| 4 | | subsection, "HIPAA-covered entity" has the meaning given to |
| 5 | | the term "covered entity" in 45 CFR 160.103. |
| 6 | | (c-10) "Commercial purpose" means the use of any part of a |
| 7 | | public record or records, or information derived from public |
| 8 | | records, in any form for sale, resale, or solicitation or |
| 9 | | advertisement for sales or services. For purposes of this |
| 10 | | definition, requests made by news media and non-profit, |
| 11 | | scientific, or academic organizations shall not be considered |
| 12 | | to be made for a "commercial purpose" when the principal |
| 13 | | purpose of the request is (i) to access and disseminate |
| 14 | | information concerning news and current or passing events, |
| 15 | | (ii) for articles of opinion or features of interest to the |
| 16 | | public, or (iii) for the purpose of academic, scientific, or |
| 17 | | public research or education. |
| 18 | | (d) "Copying" means the reproduction of any public record |
| 19 | | by means of any photographic, electronic, mechanical or other |
| 20 | | process, device or means now known or hereafter developed and |
| 21 | | available to the public body. |
| 22 | | (e) "Head of the public body" means the president, mayor, |
| 23 | | chairman, presiding officer, director, superintendent, |
| 24 | | manager, supervisor or individual otherwise holding primary |
| 25 | | executive and administrative authority for the public body, or |
| 26 | | such person's duly authorized designee. |
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| 1 | | (f) "News media" means a newspaper or other periodical |
| 2 | | issued at regular intervals whether in print or electronic |
| 3 | | format, a news service whether in print or electronic format, |
| 4 | | a radio station, a television station, a television network, a |
| 5 | | community antenna television service, or a person or |
| 6 | | corporation engaged in making news reels or other motion |
| 7 | | picture news for public showing. |
| 8 | | (g) "Recurrent requester", as used in Section 3.2 of this |
| 9 | | Act, means a person that, in the 12 months immediately |
| 10 | | preceding the request, has submitted to the same public body |
| 11 | | (i) a minimum of 50 requests for records, (ii) a minimum of 15 |
| 12 | | requests for records within a 30-day period, or (iii) a |
| 13 | | minimum of 7 requests for records within a 7-day period. For |
| 14 | | purposes of this definition, requests made by news media and |
| 15 | | non-profit, scientific, or academic organizations shall not be |
| 16 | | considered in calculating the number of requests made in the |
| 17 | | time periods in this definition when the principal purpose of |
| 18 | | the requests is (i) to access and disseminate information |
| 19 | | concerning news and current or passing events, (ii) for |
| 20 | | articles of opinion or features of interest to the public, or |
| 21 | | (iii) for the purpose of academic, scientific, or public |
| 22 | | research or education. |
| 23 | | For the purposes of this subsection (g), "request" means a |
| 24 | | written document (or oral request, if the public body chooses |
| 25 | | to honor oral requests) that is submitted to a public body via |
| 26 | | personal delivery, mail, telefax, electronic mail, or other |
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| 1 | | means available to the public body and that identifies the |
| 2 | | particular public record the requester seeks. One request may |
| 3 | | identify multiple records to be inspected or copied. |
| 4 | | (h) "Voluminous request" means a request that: (i) |
| 5 | | includes more than 5 individual requests for more than 5 |
| 6 | | different categories of records or a combination of individual |
| 7 | | requests that total requests for more than 5 different |
| 8 | | categories of records in a period of 20 business days; or (ii) |
| 9 | | requires the compilation of more than 500 letter or |
| 10 | | legal-sized pages of public records unless a single requested |
| 11 | | record exceeds 500 pages. "Single requested record" may |
| 12 | | include, but is not limited to, one report, form, e-mail, |
| 13 | | letter, memorandum, book, map, microfilm, tape, or recording. |
| 14 | | "Voluminous request" does not include a request made by |
| 15 | | news media and non-profit, scientific, or academic |
| 16 | | organizations if the principal purpose of the request is: (1) |
| 17 | | to access and disseminate information concerning news and |
| 18 | | current or passing events; (2) for articles of opinion or |
| 19 | | features of interest to the public; or (3) for the purpose of |
| 20 | | academic, scientific, or public research or education. |
| 21 | | For the purposes of this subsection (h), "request" means a |
| 22 | | written document, or oral request, if the public body chooses |
| 23 | | to honor oral requests, that is submitted to a public body via |
| 24 | | personal delivery, mail, telefax, electronic mail, or other |
| 25 | | means available to the public body and that identifies the |
| 26 | | particular public record or records the requester seeks. One |
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| 1 | | request may identify multiple individual records to be |
| 2 | | inspected or copied. |
| 3 | | (i) "Severance agreement" means a mutual agreement between |
| 4 | | any public body and its employee for the employee's |
| 5 | | resignation in exchange for payment by the public body. |
| 6 | | (j) "Junk mail" means (i) any unsolicited commercial mail |
| 7 | | sent to a public body and not responded to by an official, |
| 8 | | employee, or agent of the public body or (ii) any unsolicited |
| 9 | | commercial electronic communication sent to a public body and |
| 10 | | not responded to by an official, employee, or agent of the |
| 11 | | public body. |
| 12 | | (Source: P.A. 103-554, eff. 1-1-24.)
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| 13 | | Section 10. The Local Records Act is amended by changing |
| 14 | | Section 3 as follows:
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| 15 | | (50 ILCS 205/3) (from Ch. 116, par. 43.103) |
| 16 | | Sec. 3. Except where the context indicates otherwise, the |
| 17 | | terms used in this Act are defined as follows: |
| 18 | | "Agency" means any court, and all parts, boards, |
| 19 | | departments, bureaus and commissions of any county, municipal |
| 20 | | corporation or political subdivision. |
| 21 | | "Archivist" means the Secretary of State. |
| 22 | | "Born-digital electronic material" means electronic |
| 23 | | material created in digital form rather than converted from |
| 24 | | print or analog form to digital form. |
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| 1 | | "Commission" means a Local Records Commission. |
| 2 | | "Court" means a court, other than the Supreme Court. |
| 3 | | "Digitized electronic material" means electronic material |
| 4 | | converted from print or analog form to digital form. |
| 5 | | "Junk mail" means (i) any unsolicited commercial mail sent |
| 6 | | to a public body and not responded to by an official, employee, |
| 7 | | or agent of the public body or (ii) any unsolicited commercial |
| 8 | | electronic communication sent to a public body and not |
| 9 | | responded to by an official, employee, or agent of the public |
| 10 | | body. |
| 11 | | "Officer" means any elected or appointed official of a |
| 12 | | court, county, municipal corporation or political subdivision. |
| 13 | | "Public record" means any book, paper, map, photograph, |
| 14 | | born-digital electronic material, digitized electronic |
| 15 | | material, electronic material with a combination of digitized |
| 16 | | and born-digital material, or other official documentary |
| 17 | | material, regardless of physical form or characteristics, |
| 18 | | made, produced, executed or received by any agency or officer |
| 19 | | pursuant to law or in connection with the transaction of |
| 20 | | public business and preserved or appropriate for preservation |
| 21 | | by such agency or officer, or any successor thereof, as |
| 22 | | evidence of the organization, function, policies, decisions, |
| 23 | | procedures, or other activities thereof, or because of the |
| 24 | | informational data contained therein. Library and museum |
| 25 | | material made or acquired and preserved solely for reference |
| 26 | | or exhibition purposes, extra copies of documents preserved |